Item - 2017.AU10.7

Tracking Status

  • City Council adopted this item on December 5, 2017 without amendments.
  • City Council considered this item on November 7, 2017 and postponed its consideration to a later date. Consult the text of the decision for further information on the deferral.
  • This item was considered by the Audit Committee on October 27, 2017 and adopted without amendment. It will be considered by City Council on November 7, 2017.

AU10.7 - 2018 Audit Work Plan

Decision Type:
ACTION
Status:
Adopted
Wards:
All

City Council Decision

City Council on December 5, 6 and 7, 2017, adopted the following:

 

1.  City Council receive the Auditor General’s 2018 Audit Work Plan attached to the report (October 12, 2017) from the Auditor General.

Background Information (Committee)

(October 12, 2017) Report from the Auditor General - 2018 Audit Work Plan
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-107812.pdf
Attachment 1 - Auditor General's Office - 2018 Audit Work Plan; Attachment 2 - Audit and Investigation Reports Issued from 2013 to 2017
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-107813.pdf

Communications (City Council)

(December 2, 2017) E-mail from Hamish Wilson (CC.Supp.AU10.7.1)
(December 4, 2017) E-mail from Faiza Waheed (CC.Supp.AU10.7.2)
(December 4, 2017) E-mail from Rose Kudlac (CC.New.AU10.7.3)
(December 5, 2017) Petition from Councillor Paul Ainslie, Ward 43, Scarborough East, regarding a value-for-money analysis of the Scarborough Subway Extension, containing the names and signatures of approximately 375 persons, filed during the Routine Matters portion of the meeting (CC.New)

Motions (City Council)

1 - Motion to Amend Auditor General Workplan moved by Councillor Josh Matlow (Lost)

That City Council amend the Auditor General's Work Plan to include a Value for Money Audit comparing the one-stop Scarborough Subway Extension to the 7-stop Scarborough LRT, and to report to the Audit Committee in the second quarter of 2018.

Vote (Amend Auditor General Workplan) Dec-06-2017 4:55 PM

Result: Lost Two-Thirds full Council Required - AU10.7 - Matlow - motion 1
Total members that voted Yes: 15 Members that voted Yes are Paul Ainslie, Maria Augimeri, Jon Burnside, Shelley Carroll, Joe Cressy, Janet Davis, Sarah Doucette, Paula Fletcher, Jim Karygiannis, Mike Layton, Josh Matlow, Joe Mihevc, Denzil Minnan-Wong, Gord Perks, Kristyn Wong-Tam
Total members that voted No: 25 Members that voted No are Ana Bail„o, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Michael Ford, Mark Grimes, Jim Hart, Michelle Holland, Stephen Holyday, Norman Kelly, Chin Lee, Mary-Margaret McMahon, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Neethan Shan, David Shiner, Michael Thompson, John Tory, Lucy Troisi
Total members that were Absent: 5 Members that were absent are John Filion, Mary Fragedakis, Giorgio Mammoliti, Anthony Perruzza, Jaye Robinson

Vote (Amend Auditor General Workplan) Dec-06-2017 4:58 PM

Result: Lost Two-Thirds full Council Required - AU10.7 - Matlow - motion 1 - REVOTE
Total members that voted Yes: 13 Members that voted Yes are Paul Ainslie, Maria Augimeri, Jon Burnside, Shelley Carroll, Joe Cressy, Janet Davis, Sarah Doucette, Paula Fletcher, Mike Layton, Josh Matlow, Joe Mihevc, Gord Perks, Kristyn Wong-Tam
Total members that voted No: 27 Members that voted No are Ana Bail„o, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Michael Ford, Mark Grimes, Jim Hart, Michelle Holland, Stephen Holyday, Jim Karygiannis, Norman Kelly, Chin Lee, Mary-Margaret McMahon, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Neethan Shan, David Shiner, Michael Thompson, John Tory, Lucy Troisi
Total members that were Absent: 5 Members that were absent are John Filion, Mary Fragedakis, Giorgio Mammoliti, Anthony Perruzza, Jaye Robinson

Motion to Reconsider Vote moved by Councillor Glenn De Baeremaeker (Carried)

That in accordance with the provisions of Chapter 27, Council Procedures, City Council reconsider the vote on motion 1 by Councillor Matlow.


Motion to Adopt Item (Carried)

Vote (Adopt Item) Dec-06-2017 4:59 PM

Result: Carried Majority Required - AU10.7 - Adopt the item
Total members that voted Yes: 38 Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bail„o, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Josh Colle, Gary Crawford, Joe Cressy, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Sarah Doucette, Paula Fletcher, Michael Ford, Mark Grimes, Jim Hart, Michelle Holland, Stephen Holyday, Jim Karygiannis, Norman Kelly, Mike Layton, Chin Lee, Mary-Margaret McMahon, Joe Mihevc, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Neethan Shan, David Shiner, Michael Thompson, John Tory, Lucy Troisi
Total members that voted No: 1 Members that voted No are Josh Matlow
Total members that were Absent: 6 Members that were absent are John Filion, Mary Fragedakis, Giorgio Mammoliti, Anthony Perruzza, Jaye Robinson, Kristyn Wong-Tam

Motion to End Debate moved by Councillor John Campbell (Lost)

That in accordance with the provisions of Chapter 27, Council Procedures, City Council end the debate on Item AU10.7 and take the vote immediately.

Vote (End Debate) Dec-06-2017 4:35 PM

Result: Lost Two-Thirds Required - AU10.7 - Campbell - End debate
Total members that voted Yes: 23 Members that voted Yes are Maria Augimeri, Jon Burnside, John Campbell, Christin Carmichael Greb, Gary Crawford, Vincent Crisanti, Justin J. Di Ciano, Sarah Doucette, Michael Ford, Mark Grimes, Michelle Holland, Stephen Holyday, Jim Karygiannis, Chin Lee, Mary-Margaret McMahon, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Jaye Robinson, Neethan Shan, David Shiner, John Tory, Lucy Troisi
Total members that voted No: 15 Members that voted No are Paul Ainslie, Ana Bail„o, Shelley Carroll, Josh Colle, Joe Cressy, Janet Davis, Glenn De Baeremaeker, Paula Fletcher, Jim Hart, Norman Kelly, Josh Matlow, Joe Mihevc, Gord Perks, Anthony Perruzza, Michael Thompson
Total members that were Absent: 7 Members that were absent are Frank Di Giorgio, John Filion, Mary Fragedakis, Mike Layton, Giorgio Mammoliti, Denzil Minnan-Wong, Kristyn Wong-Tam

Point of Privilege by Councillor Josh Matlow

Councillor Matlow, rising on a Point of Privilege, stated that the Speaker should control those Members who heckle him while he is trying to get through his remarks.


Point of Order by Councillor Josh Colle

Councillor Colle, rising on a Point of Order, stated that the Speaker should clarify whether the matter before Council is the Auditor General's work plan or the transit options in Scarborough.

Ruling by Speaker Frances Nunziata
Speaker Nunziata accepted the Points of Privilege and Order and ruled that the Auditor General's work plan is the matter before Council.

AU10.7 - 2018 Audit Work Plan

Decision Type:
ACTION
Status:
Deferred
Wards:
All

City Council Decision

City Council on November 7, 8 and 9, 2017, deferred Item AU10.7 to the December 6, 7 and 8, 2017 Council meeting or to a special meeting to be called by the Mayor.

Background Information (Committee)

(October 12, 2017) Report from the Auditor General - 2018 Audit Work Plan
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-107812.pdf
Attachment 1 - Auditor General's Office - 2018 Audit Work Plan; Attachment 2 - Audit and Investigation Reports Issued from 2013 to 2017
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-107813.pdf

Motions (City Council)

1 - Motion to Defer Item moved by Mayor John Tory (Carried)

That City Council defer consideration of this Item remaining on the agenda to the December 6, 7 and 8, 2017 Council meeting or to a special meeting to be called by the Mayor

AU10.7 - 2018 Audit Work Plan

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Committee Recommendations

The Audit Committee recommends that:

 

1.  City Council receive the Auditor General’s 2018 Audit Work Plan, attached to the report (October 12, 2017) from the Auditor General.

Origin

(October 12, 2017) Report from the Auditor General

Summary

The purpose of this report is to provide City Council with an overview of the work the Auditor General plans to conduct in 2018.

 

The Auditor General’s annual Audit Work Plan is based on projects identified from the latest risk assessment, as well as consultations with City Councillors and City management.

 

In response to the Council approved increase of $1.0 million to the Auditor General's 2017 Operating Budget, five new audits were added to the 2017 Audit Work Plan. Additional audits have been planned for 2018 in anticipation of a further funding increase of $1.5 million in 2018. These audits are described in Attachment 1. Planning activities for some of the audits on the 2018 Audit Work Plan will start as early as November 2017.

 

With the additional funding, the Auditor General can now address the high priority projects on a timelier basis by including more projects in her annual Audit Work Plan. This will result in a gradual decline of backlogged projects that have been constrained by prior years’ operating budgets.

 

The Auditor General’s Forensic Unit will also be undertaking more major investigations with the additional resources. Further, the Auditor General intends to continue with her focus on critical information technology risks across the City and its agencies and corporations. The Office will expand the use of data analytics in applicable audits and transition high-risk areas identified to its Continuous Controls Monitoring Program to provide ongoing reporting to management and City Council.

 

The additional funding will enable the Auditor General to acquire services of specialists on audits and investigations where subject matter expertise is required.

 

According to Chapter 3 of the Municipal Code, City Council may add to the annual audit plan by a two-thirds vote of all Council members. The Auditor General may amend the Audit Work Plan if new priorities arise.

Background Information

(October 12, 2017) Report from the Auditor General - 2018 Audit Work Plan
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-107812.pdf
Attachment 1 - Auditor General's Office - 2018 Audit Work Plan; Attachment 2 - Audit and Investigation Reports Issued from 2013 to 2017
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-107813.pdf

Speakers

Councillor Glenn De Baeremaeker

Motions

1 - Motion to Amend Item moved by Councillor Josh Matlow (Lost)

That the Audit Committee recommend that:

 

1.  City Council amend the Auditor General's Work Plan to include a Value for Money Audit comparing the one-stop Scarborough Subway Extension to the 7-stop Scarborough LRT, and report to the Audit Committee in the second quarter of 2018.

Vote (Amend Item) Oct-27-2017

Result: Lost Majority Required - AU10.7 - Matlow - motion 1
Total members that voted Yes: 1 Members that voted Yes are Josh Matlow
Total members that voted No: 4 Members that voted No are Christin Carmichael Greb, Michael Ford, Stephen Holyday (Chair), Chin Lee
Total members that were Absent: 1 Members that were absent are Jim Hart

2 - Motion to Adopt Item (Carried)
Source: Toronto City Clerk at www.toronto.ca/council