Item - 2016.ED12.4

Tracking Status

  • City Council adopted this item on June 7, 2016 without amendments.
  • This item was considered by Economic Development Committee on May 17, 2016 and was adopted with amendments. It will be considered by City Council on June 7, 2016.

ED12.4 - City of Toronto Bidding and Hosting Strategy for Significant Special Events

Decision Type:
ACTION
Status:
Adopted
Wards:
All

City Council Decision

City Council on June 7, 8 and 9, 2016, adopted the following:

 

1.  City Council approve the City of Toronto Bidding and Hosting Strategy for Significant Special Events, attached as Appendix A to the report (May 6, 2016) from the General Manager, Economic Development and Culture.

 

2.  City Council direct the General Manager, Economic Development and Culture, and the Deputy City Manager and Chief Financial Officer to develop a long-term funding strategy and financing approaches for Category A and B special events, as defined in Appendix B to the report (May 6, 2016) from the General Manager, Economic Development and Culture, for consideration as part of the 2017 budget process.

City Council Decision Advice and Other Information

City Council considered Items EX15.7 and ED12.4 together.

Background Information (Committee)

(May 6, 2016) Report and Appendices A and B from the General Manager, Economic Development and Culture on the City of Toronto Bidding and Hosting Strategy for Significant Special Events
https://www.toronto.ca/legdocs/mmis/2016/ed/bgrd/backgroundfile-92769.pdf

Communications (Committee)

(May 16, 2016) Letter from Nancy Gavin, Chair, Water's Edge Festivals and Events (ED.New.ED12.4.1)
https://www.toronto.ca/legdocs/mmis/2016/ed/comm/communicationfile-60773.pdf
(May 16, 2016) Submission from Anthony Plummer, Executive Director, Caribbean Promotions Arts and Culture Inc. (ED.New.ED12.4.2)
https://www.toronto.ca/legdocs/mmis/2016/ed/comm/communicationfile-60774.pdf

Communications (City Council)

(May 30, 2016) Presentation from Michael Burns, Chief Executive Officer and Steve Wallace, Chief Marketing Officer, Invictus Games (CC.Main.ED12.4.3)
https://www.toronto.ca/legdocs/mmis/2016/cc/comm/communicationfile-61094.pdf

Motions (City Council)

Motion to Adopt Item (Carried)

Vote (Adopt Item) Jun-07-2016 5:39 PM

Result: Carried Majority Required - ED12.4 - Adopt the item
Total members that voted Yes: 31 Members that voted Yes are Paul Ainslie, Ana Bail„o, Jon Burnside, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Frank Di Giorgio, Sarah Doucette, Paula Fletcher, Stephen Holyday, Jim Karygiannis, Norman Kelly, Mike Layton, Chin Lee, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 1 Members that voted No are Josh Matlow
Total members that were Absent: 12 Members that were absent are Maria Augimeri, Shelley Carroll, Raymond Cho, Joe Cressy, Justin J. Di Ciano, John Filion, Mary Fragedakis, Mark Grimes, Michelle Holland, Giorgio Mammoliti, Denzil Minnan-Wong, Ron Moeser

ED12.4 - City of Toronto Bidding and Hosting Strategy for Significant Special Events

Decision Type:
ACTION
Status:
Amended
Wards:
All

Committee Recommendations

The Economic Development Committee recommends that:

 

1.  City Council approve the City of Toronto Bidding and Hosting Strategy for Significant Special Events, attached to the report (May 6, 2016) from the General Manager, Economic Development and Culture, as Appendix A.

 

2.  City Council direct the General Manager, Economic Development and Culture, and the Deputy City Manager and Chief Financial Officer to develop a long-term funding strategy and financing approaches for Category A and B special events, as defined in Appendix B to the report (May 6, 2016) from the General Manager, Economic Development and Culture, for consideration as part of the 2017 budget process.

Decision Advice and Other Information

The Economic Development Committee:

 

1.  Requested the General Manager, Economic Development and Culture to assess the "Current Requests for Support for Significant Special Events", listed in the report (May 6, 2016) from the Executive Director, Economic Development and Culture, for 2016, 2017 and 2018, against the criteria in the City of Toronto Bidding and Hosting Strategy for Significant Special Events, in Appendix A, and report to the June 22, 2016 Economic Development Committee meeting.

Origin

(May 6, 2016) Report from the General Manager, Economic Development and Culture

Summary

The Mayor's Advisory Panel on International Hosting Opportunities identified two types of major special events – "Mega Events", referring to the Olympics (Winter and Summer), World Expos, and the FIFA World Cup, and "Global Community Events", a second tier of significant special events that will not capture the same market share or exposure as an Olympics, but that generate considerable benefits for Toronto in terms of economic and cultural impact, media exposure, community engagement, and trade opportunities.

 

This Strategy is put forward to guide future bidding and hosting of Global Community Events. This report defines a Global Community Event as a "significant special event" falling under Category A or B of the City of Toronto Standard Definitions for Special Events. These definitions, included in full in Appendix B, are summarized below.

 

­           Category A events are significant special events hosted in rotating jurisdictions on a cyclical basis, generating considerable economic benefits for the host region, and requiring substantial coordinating efforts from the host government. Recent examples include WorldPride (2014), the 100th Grey Cup Festival (2012), and the International Indian Film Academy Awards (2011).

 

­           Category B events include non-recurring special events of a slightly smaller scale, such as the IIHF World Junior Hockey Championship, as well as existing high-profile annual festivals such as the Toronto International Film Festival and the Toronto Caribbean Carnival.

 

The Mayor's Advisory Panel rightly noted that separate bidding and hosting strategies must be put in place for Mega Events and for Category A and B events. Mega Events differ significantly from Category A and B events on a range of factors, including scale, cost, capital requirements, and the City's role in the very extensive bidding process. Accordingly, this Strategy complements a separate report outlining considerations for bidding on and hosting Mega Events that will be considered by Executive Committee in May 2016, and City Council in June 2016.

 

The City of Toronto has a strong track record of hosting very successful Category A and B events that have generated significant economic impact, enhanced the City's global media profile, and left lasting, meaningful legacies for Toronto. Despite this track record of success, the City has no formal policies or procedures for bidding on or hosting Category A or B special events. Requests for support from event organizers are dealt with on an ad hoc basis, and the coordination of municipal services for events is negotiated informally by staff as needed. In addition, the City lacks a long-term strategy to fund bidding and hosting expenses for significant special events.

 

The City of Toronto Bidding and Hosting Strategy for Significant Special Events will address these gaps by proposing a new framework to manage and evaluate event hosting opportunities, and by identifying dedicated resources to bring high-value, high-impact events to Toronto. The Strategy will build on the successful legacy of the Pan Am Games by implementing a proactive approach to developing and promoting special event bids, and by positioning Toronto as a preferred host city for significant events and conventions.

 

This report also lists the notable number of requests for support that have recently been submitted to the City by Category A and B special events, and for which no source of funding currently exists.

Background Information

(May 6, 2016) Report and Appendices A and B from the General Manager, Economic Development and Culture on the City of Toronto Bidding and Hosting Strategy for Significant Special Events
https://www.toronto.ca/legdocs/mmis/2016/ed/bgrd/backgroundfile-92769.pdf

Communications

(May 16, 2016) Letter from Nancy Gavin, Chair, Water's Edge Festivals and Events (ED.New.ED12.4.1)
https://www.toronto.ca/legdocs/mmis/2016/ed/comm/communicationfile-60773.pdf
(May 16, 2016) Submission from Anthony Plummer, Executive Director, Caribbean Promotions Arts and Culture Inc. (ED.New.ED12.4.2)
https://www.toronto.ca/legdocs/mmis/2016/ed/comm/communicationfile-60774.pdf

Speakers

Shauna Levy, President, CEO, Design Exchange
Anthony Plummer, Caribbean Promotion Arts & Culture Inc.
Kevin Currie, Waterfront Business Improvement Area
Michael Burns, Chief Operating Officer, Invictus Games
Councillor Mary-Margaret McMahon

Motions

Motion to Amend Item (Additional) moved by Councillor Mary Fragedakis (Carried)

That the Economic Development Committee request the General Manager, Economic Development and Culture to assess the "Current Requests for Support for Significant Special Events" listed in the staff report for 2016, 2017 and 2018, against the criteria in the City of Toronto Bidding and Hosting Strategy for Significant Special Events, in Appendix A, and report back to the June 22, 2016 Economic Development Committee meeting.


Motion to Adopt Item as Amended moved by Councillor Mary Fragedakis (Carried)
Source: Toronto City Clerk at www.toronto.ca/council