Item - 2016.AU7.14

Tracking Status

  • City Council adopted this item on November 8, 2016 with amendments.
  • This item was considered by Audit Committee on October 28, 2016 and was adopted with amendments. It will be considered by City Council on November 8, 2016.

AU7.14 - Auditor Generalís Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority

Decision Type:
ACTION
Status:
Amended
Wards:
All

City Council Decision

City Council on November 8 and 9, 2016, adopted the following

 

1. City Council, in light of the information provided in the supplementary report (November 8, 2016) from the City Manager, receive the report (October 24, 2016) from the Auditor General for information.

 

2. City Council adopt the confidential recommendation contained in Confidential Attachment 1 to the supplementary report (November 8, 2016) from the City Manager.

 

3.  City Council direct that the following confidential documents remain confidential in their entirety as they relate to a proposed or pending land acquisition by the City or one of its agencies and corporations:

 

a.  Confidential Attachment 1 to the report (October 24, 2016) from the Auditor General;

 

b.  Confidential Attachment 1 to the letter (October 27, 2016) from the Board of Directors, Toronto Parking Authority;

 

c.  Confidential letter (October 28, 2016) from the Audit Committee; and

 

d.  Confidential Attachment 1 to the supplementary report (November 8, 2016)  from the City Manager.

 

The following confidential documents remain confidential in their entirety in accordance with the provisions of the City of Toronto Act, 2006, as they relate to a proposed or pending land acquisition by the City or one of its agencies and corporations:

 

a.  Confidential Attachment 1 to the report (October 24, 2016) from the Auditor General;

 

b.  Confidential Attachment 1 to the letter (October 27, 2016) from the Board of Directors, Toronto Parking Authority;

 

c.  Confidential letter (October 28, 2016) from the Audit Committee; and 

 

d. Confidential Attachment 1 to the supplementary report (November 8, 2016) from the City Manager.

Confidential Attachment - A proposed or pending land acquisition by the City or one of its agencies and corporations.

Background Information (Committee)

(October 24, 2016) Report from the Auditor General - Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority
https://www.toronto.ca/legdocs/mmis/2016/au/bgrd/backgroundfile-97675.pdf
Appendix 1 - Report from the Auditor General (October 24, 2016) to the Board of Directors, Toronto Parking Authority - Auditor General's Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority
https://www.toronto.ca/legdocs/mmis/2016/au/bgrd/backgroundfile-97676.pdf
Confidential Attachment 1
(October 13, 2016) Placeholder Report from the Auditor General
https://www.toronto.ca/legdocs/mmis/2016/au/bgrd/backgroundfile-97481.pdf

Background Information (City Council)

(November 8, 2016) Supplementary report from the City Manager on Status of Proposed Acquisition of Lands at Finch Avenue West and Arrow Road by the Toronto Parking Authority (AU7.14b)
https://www.toronto.ca/legdocs/mmis/2016/cc/bgrd/backgroundfile-98158.pdf
Confidential Attachment 1 - Status of Proposed Transaction at Finch Avenue West and Arrow Road

Motions (City Council)

1 - Motion to Amend Item moved by Councillor Chin Lee (Carried)

That City Council delete Audit Committee Recommendations 1 and 2:

 

1.  City Council request the Toronto Parking Authority to implement the Auditor General's confidential recommendations contained in Confidential Attachment 1 to the report (October 24, 2016) from the Auditor General.

 

2.  City Council adopt the confidential instructions to the Board of Directors, Toronto Parking Authority, contained in the Confidential letter (October 28, 2016) from the Audit Committee.

 

and adopt instead the following recommendations contained in the supplementary report (November 8, 2016) from the City Manager [AU7.14b]:

 

1. City Council, in light of the information provided in the supplementary report (November 8, 2016) from the City Manager, receive the report (October 24, 2016) of the Auditor-General for information.

 

2. City Council adopt the confidential recommendation contained in Confidential Attachment 1 to the supplementary report (November 8, 2016) from the City Manager.

 

3. City Council direct that the confidential information contained in Confidential Attachment 1 to the supplementary report (November 8, 2016) from the City Manager remain confidential in its entirety as it relates to a proposed or pending land acquisition by the City or one of its agencies and corporations.


Motion to Adopt Item as Amended (Carried)

14a - Board of Directors of the Toronto Parking Authority - Decision Letter respecting the Auditor Generalís Report: ďAuditor Generalís Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority"

Background Information (Committee)
(October 27, 2016) Decision Letter from the Board of Directors, Toronto Parking Authority regarding the Auditor Generalís Report: ďAuditor Generalís Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority"
https://www.toronto.ca/legdocs/mmis/2016/au/bgrd/backgroundfile-97808.pdf
Confidential Attachment 1

AU7.14 - Auditor Generalís Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority

Decision Type:
ACTION
Status:
Amended
Wards:
All

Confidential Attachment - A proposed or pending land acquisition by the City or one of its agencies and corporations.

Committee Recommendations

The Audit Committee recommends that: 

 

1.  City Council request the Toronto Parking Authority to implement the Auditor General's confidential recommendations contained in Confidential Attachment 1 to the report (October 24, 2016) from the Auditor General.

 

2.  City Council adopt the confidential instructions to the Board of Directors, Toronto Parking Authority, contained in the Confidential letter (October 28, 2016) from the Audit Committee.

 

3.  City Council direct that the following Confidential documents remain confidential in their entirety as they relate to a proposed or pending land acquisition by the City or one of its agencies and corporations:

 

a.  Confidential Attachment 1 to the report (October 24, 2016) from the Auditor General;

 

b.  Confidential Attachment 1 to the letter (October 27, 2016) from the Board of Directors, Toronto Parking Authority; and

 

c.  Confidential letter (October 28, 2016) from the Audit Committee.

Decision Advice and Other Information

The Audit Committee requested the City Manager to report directly to City Council for its meeting on November 8, 2016, on the necessity and merits of proceeding with this transaction.

 

The Audit Committee recessed its public session and met in closed session to consider confidential information on this Item as it relates to a proposed or pending land acquisition by the City or one of its agencies and corporations.  The Audit Committee recommended to City Council, confidential instructions to the Board of Directors, Toronto Parking Authority.

Origin

(October 24, 2016) Report from the Auditor General

Summary

The Auditor General was contacted and requested to review a pending property acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority (TPA).

 

The Auditor General has submitted a report to the Board of Directors of the Toronto Parking Authority that focused on one aspect of this acquisition.  There are several other matters still being reviewed in relation to this transaction.  The Auditor General will provide a full report to the Board and to Council through the Audit Committee when her review of this transaction is complete.

Background Information

(October 24, 2016) Report from the Auditor General - Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority
https://www.toronto.ca/legdocs/mmis/2016/au/bgrd/backgroundfile-97675.pdf
Appendix 1 - Report from the Auditor General (October 24, 2016) to the Board of Directors, Toronto Parking Authority - Auditor General's Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority
https://www.toronto.ca/legdocs/mmis/2016/au/bgrd/backgroundfile-97676.pdf
Confidential Attachment 1
(October 13, 2016) Placeholder Report from the Auditor General
https://www.toronto.ca/legdocs/mmis/2016/au/bgrd/backgroundfile-97481.pdf

Speakers

Councillor John Filion
Councillor Giorgio Mammoliti

Motions

Motion to Meet in Closed Session moved by Councillor Chin Lee (Carried)

11:16 a.m. - That the Audit Committee recess its public session and meet in closed session to consider confidential information on this Item as it relates to a proposed or pending land acquisition by the City or one of its agencies and corporations.

 

The Audit Committee recessed its public session and met in closed session to consider the above matter.

 

The Audit Committee reconvened in public session at 1:12 p.m.  Councillor Lee took the Chair and advised that the Committee had completed its closed session consideration of confidential information related to this Item.  The Audit Committee recommended to City Council, confidential instructions to the Board of Directors, Toronto Parking Authority.  The Audit Committee would now proceed with the public debate on this Item.


1 - Motion to Amend Item (Additional) moved by Councillor Josh Matlow (Carried)

That the Audit Committee request the City Manager to report directly to City Council for its meeting on November 8, 2016, on the necessity and merits of proceeding with this transaction.

Vote (Amend Item (Additional)) Oct-28-2016

Result: Carried Majority Required - AU7.14 - motion 1 - Matlow
Total members that voted Yes: 6 Members that voted Yes are Christin Carmichael Greb, Vincent Crisanti, Stephen Holyday, Chin Lee (Chair), Josh Matlow, Mary-Margaret McMahon
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 0 Members that were absent are

2a - Motion to Amend Item (Additional) moved by Councillor Chin Lee (Withdrawn)

That Audit Committee recommend that:

 

City Council request the Chair, Audit Committee, to call a Special Meeting of the Committee once the Auditor General has completed the full review of this matter,  in the event the report is completed prior to the next regular meeting of the Committee scheduled for March 24, 2017.

 

Motion 2a carried, but was subsequently reconsidered and withdrawn.

Vote (Amend Item (Additional)) Oct-28-2016

Result: Carried Majority Required - EY7.14 - motion 2a - Lee
Total members that voted Yes: 6 Members that voted Yes are Christin Carmichael Greb, Vincent Crisanti, Stephen Holyday, Chin Lee (Chair), Josh Matlow, Mary-Margaret McMahon
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 0 Members that were absent are

2b - Motion to Amend Item (Additional) moved by Councillor Chin Lee (Carried)

That the Audit Committee recommend that:

 

City Council direct that Confidential Attachment 1 to the letter (October 27, 2016) from the Board of Directors, Toronto Parking Authority, remain confidential in its entirety as it involves a proposed or pending land acquisition by the City or one of its agencies and corporations.

Vote (Amend Item (Additional)) Oct-28-2016

Result: Carried Majority Required - AU7.14 - motion 2b - Lee
Total members that voted Yes: 6 Members that voted Yes are Christin Carmichael Greb, Vincent Crisanti, Stephen Holyday, Chin Lee (Chair), Josh Matlow, Mary-Margaret McMahon
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 0 Members that were absent are

Motion to Adopt Item as Amended (Carried)

That the Audit Committee confirm the confidential instructions to the Board of Directors, Toronto Parking Authority, and adopt the Item, as amended.

Vote (Adopt Item as Amended) Oct-28-2016

Result: Carried Majority Required - AU7.14 - Adopt Item, as amended
Total members that voted Yes: 6 Members that voted Yes are Christin Carmichael Greb, Vincent Crisanti, Stephen Holyday, Chin Lee (Chair), Josh Matlow, Mary-Margaret McMahon
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 0 Members that were absent are

Motion to Reconsider Item moved by Councillor Chin Lee (Carried)

That in accordance with the provisions of Chapter 27, Council Procedures, the Audit Committee reconsider this Item only as it relates to motion 2a by Councillor Lee,


Motion to Withdraw a Motion moved by Councillor Chin Lee (Carried)

With the permission of the Audit Committee, Councillor Chin Lee withdrew his motion 2a.


Motion to Adopt Item as Amended (Carried)

That the Audit Committee confirm the confidential instructions to the Board of Directors, Toronto Parking Authority, and adopt the Item, as amended.

14a - Board of Directors of the Toronto Parking Authority - Decision Letter respecting the Auditor Generalís Report: ďAuditor Generalís Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority"

Origin
(October 27, 2016) Letter from the President, Toronto Parking Authority, and the Board Chair, Toronto Parking Authority
Summary

The Board of Directors of the Toronto Parking Authority, at their special meeting of October 26, 2016, considered a report entitled, “Auditor General’s Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority”, and passed the following motions:

 

1.  Receive the report of the Auditor General dated October 24, 2016.

 

2.  Adopt recommendations numbered 1. through 3. contained in the public Audit Report from the City of Toronto Auditor General’s Office:  “Auditor General’s Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority” dated October 24, 2016.

 

3.  Approve the attached confidential amended motions as noted in Confidential Attachment #1.  

 

4.  Thank the Auditor General for presenting the report and attending the Toronto Parking Authority’s special Board meeting of October 26, 2016 to answer questions from the Board.

 

5.  Direct that the attached report dated October 24, 2016 from the Auditor General be forwarded to the Committee Administrator for inclusion in the Audit Committee agenda for its meeting of October 28, 2016.

Background Information
(October 27, 2016) Decision Letter from the Board of Directors, Toronto Parking Authority regarding the Auditor Generalís Report: ďAuditor Generalís Observations of a Land Acquisition at Finch Avenue West and Arrow Road by the Toronto Parking Authority"
https://www.toronto.ca/legdocs/mmis/2016/au/bgrd/backgroundfile-97808.pdf
Confidential Attachment 1
Source: Toronto City Clerk at www.toronto.ca/council