Item - 2015.EX5.18

Tracking Status

  • City Council adopted this item on May 5, 2015 without amendments.
  • This item was considered by the Executive Committee on April 22, 2015 and adopted without amendment. It will be considered by City Council on May 5, 2015.
  • See also BU7.3

EX5.18 - Recommended Multi Year Service Based Planning and Budgeting Process

Decision Type:
ACTION
Status:
Adopted
Wards:
All

City Council Decision

City Council on May 5, 6 and 7, 2015, adopted the following:

 

1.  City Council approve the 2016 Budget Process Schedule which is designed to develop, review and adopt the 2016 Rate Supported Capital and Operating Budgets and Plans by December 9 and 10, 2015 and the Tax Supported Capital and Operating Budgets and Plans by February 17 and 18, 2016 as set out in Appendix 3 to the report (April 8, 2015) from the City Manager and the Deputy City Manager and Chief Financial Officer.

 

2.  Each Standing Committee submit its service level recommendations to the Budget Committee for consideration as part of the 2016 Budget process.

 

3.  City Council direct the Deputy City Manager and Chief Financial Officer and the City Clerk to report in Spring 2016, prior to the start of the 2017 multi-year plan and budget process, with detailed recommendations regarding Standing Committee and Budget Committee review of Service Plans, Levels and Performance on an ongoing basis, beginning with the 2017 Multi-Year Service-Based Planning and Budgeting Process.

Background Information (Committee)

(April 21, 2015) Letter from the Budget Committee on Recommended Multi Year Service Based Planning and Budgeting Process
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-79245.pdf
(April 8, 2015) Report and Appendices 1, 2, and 3 from the City Manager and the Deputy City Manager and Chief Financial Officer on Recommended Multi-Year Service-Based Planning and Budgeting Process
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-79252.pdf
(April 8, 2015) Report from the Deputy City Manager and Chief Financial Officer on Recommended Multi Year Service Based Planning and Budgeting Process - Notice of Pending Report
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-78867.pdf

Communications (Committee)

(April 21, 2015) Submission from the New York Times - April 17, 2015, submitted by Councillor Pasternak (EX.Supp.EX5.18.1)
https://www.toronto.ca/legdocs/mmis/2015/ex/comm/communicationfile-52403.pdf
(April 21, 2015) E-mail from Peter Clarke (EX.New.EX5.18.2)

Communications (City Council)

(May 1, 2015) E-mail from Peter Clarke (CC.Supp.EX5.18.3)
(May 6, 2015) Submission from Councillor James Pastermak, Ward 10, York Centre - The New York Times Article - "Participatory Budgeting Opens Up Voting to the Disenfranchised and Denied" (CC.New.EX5.18.4)
https://www.toronto.ca/legdocs/mmis/2015/cc/comm/communicationfile-52571.pdf

Motions (City Council)

Motion to Adopt Item (Carried)

Vote (Adopt Item) May-06-2015 5:09 PM

Result: Carried Majority Required - EX5.18 - Adopt the item
Total members that voted Yes: 36 Members that voted Yes are Paul Ainslie, Maria Augimeri, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Raymond Cho, Josh Colle, Gary Crawford, Joe Cressy, Vincent Crisanti, Janet Davis, Justin J. Di Ciano, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Mark Grimes, Stephen Holyday, Jim Karygiannis, Norman Kelly, Mike Layton, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, Gord Perks, David Shiner, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 9 Members that were absent are Ana Bail„o, Michelle Berardinetti, Glenn De Baeremaeker, Rob Ford, Chin Lee, Giorgio Mammoliti, James Pasternak, Anthony Perruzza, Jaye Robinson

EX5.18 - Recommended Multi Year Service Based Planning and Budgeting Process

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Committee Recommendations

The Executive Committee recommends that:

 

1.  City Council approve the 2016 Budget Process Schedule which is designed to develop, review and adopt the 2016 Rate Supported Capital and Operating Budgets and Plans by December 9 and 10, 2015 and the Tax Supported Capital and Operating Budgets and Plans by February 17 and 18, 2016 as set out in Appendix 3 to the report (April 8, 2015) from the City Manager and the Deputy City Manager and Chief Financial Officer.

 

2.  Each Standing Committee submit its service level recommendations to the Budget Committee for consideration as part of the 2016 Budget process.

 

3.  City Council direct the Deputy City Manager and Chief Financial Officer and the City Clerk, to report in Spring 2016, prior to the start of the 2017 multi-year plan and budget process, with detailed recommendations regarding Standing Committee and Budget Committee review of Service Plans, Levels and Performance on an ongoing basis, beginning with the 2017 Multi-Year Service-Based Planning and Budgeting Process.

Origin

(April 21, 2015) Letter from the Budget Committee

Summary

This report sets out the implementation of the approved multi-year service-based planning and budgeting process for the City over the balance of this term of Council.   A staged approach will be used to establish the service planning and priority-setting process that will include comprehensive public consultation.

 

Implementation will be begin with a service level review by Standing Committees in June, 2015 for the 2016 Budget process which is incorporated into a recommended 2016 Budget Process Schedule (see Appendix 3). Standing Committee recommended service level changes will be forwarded to the Budget Committee. Budget Committee will review these recommended service changes and their financial impacts in the context of the City's financial outlook and circumstances of the City.  These recommended service level changes along with budgetary guidelines will be utilized by City Programs, Agencies, the Budget Committee and Executive Committee in establishing the 2016 Operating and Capital Budgets and Plans.

 

The recommended 2016 Budget Process Schedule also allows for public deputations on the 2016 Capital and Operating Budgets to take place at all Civic Centers over 3 days; provides time to incorporate information sessions on the City’s User Fee Policy Framework and user fee increases, as directed by City Council and is designed to ensure that the Rate Supported Capital and Operating Budgets are approved December 9 and 10, 2015 and Tax Supported Capital Budgets are approved February 17 and 18, 2016.

 

Beginning in 2016 for the 2017 Budget Process, Standing Committee meetings will be dedicated to the Service Planning and Priority-Setting stage of the integrated Multi-Year Planning and Budgeting Process.  Standing Committees will assess service plans to ensure they align with Council's strategic directions. Standing Committees will also have the opportunity to consult with the public during this period to seek input in the setting of service priorities.

 

For the 2017 process, Standing Committees will forward service plans to City Council for consideration of their alignment with strategic directions and for approval in principle. The service plans established by Standing Committees will set multi-year service objectives, targets and associated priority actions and will be approved by Council. Each year thereafter, Standing Committees will review service levels and performance in attaining those service objectives. Results from these service level reviews will then be forwarded to Budget Committee. These recommended service level priorities along with any fiscal guidelines from the Budget Committee will be utilized by the Executive Committee to provide budget directions and guidelines in developing the 2017 and 2018 Operating and Capital Budgets.

 

With the establishment of service plans in 2017, the 2018 Service Planning and Priority -Setting process will focus on the review of service performance to ensure that the service level priorities, as approved with the budget, are being met and to address emergent service issues.

 

Implementation of Council’s approved multi-year service-based planning and budget process will enable the City to set out a multi-year plan to meet the City’s service priorities that make progress on Council’s strategic directions and outcomes while ensuring both service and financial sustainability.

Background Information

(April 21, 2015) Letter from the Budget Committee on Recommended Multi Year Service Based Planning and Budgeting Process
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-79245.pdf
(April 8, 2015) Report and Appendices 1, 2, and 3 from the City Manager and the Deputy City Manager and Chief Financial Officer on Recommended Multi-Year Service-Based Planning and Budgeting Process
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-79252.pdf
(April 8, 2015) Report from the Deputy City Manager and Chief Financial Officer on Recommended Multi Year Service Based Planning and Budgeting Process - Notice of Pending Report
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-78867.pdf

Communications

(April 21, 2015) Submission from the New York Times - April 17, 2015, submitted by Councillor Pasternak (EX.Supp.EX5.18.1)
https://www.toronto.ca/legdocs/mmis/2015/ex/comm/communicationfile-52403.pdf
(April 21, 2015) E-mail from Peter Clarke (EX.New.EX5.18.2)

Motions

1 - Motion to Adopt Item moved by Councillor Gary Crawford (Carried)
Source: Toronto City Clerk at www.toronto.ca/council