Item - 2014.AU14.8

Tracking Status

  • City Council adopted this item on April 1, 2014 without amendments.
  • This item was considered by the Audit Committee on February 28, 2014 and adopted without amendment. It will be considered by City Council on April 1, 2014.

AU14.8 - Continuous Controls Monitoring - 12-Month Review of City Overtime, Standby Pay and Mileage Expenses, 2013

Decision Type:
ACTION
Status:
Adopted
Wards:
All

City Council Decision

City Council on April 1, 2 and 3, 2014, adopted the following:

 

1.         City Council receive the report (February 7, 2014) from the Auditor General, for information.

Background Information (Committee)

(February 7, 2014) Report from the Auditor General - Continuous Controls Monitoring - 12-Month Review of City Overtime, Standby Pay and Mileage Expenses, 2013
https://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-66986.pdf

Motions (City Council)

Motion to Adopt Item (Carried)

Vote (Adopt Item) Apr-03-2014 7:00 PM

Result: Carried Majority Required - AU14.8 - Adopt the item
Total members that voted Yes: 30 Members that voted Yes are Paul Ainslie, Maria Augimeri, Michelle Berardinetti, Shelley Carroll, Raymond Cho, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Rob Ford, Mary Fragedakis, Mike Layton, Gloria Lindsay Luby, Josh Matlow, Pam McConnell, Denzil Minnan-Wong, Cesar Palacio, John Parker (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 15 Members that were absent are Ana Bail„o, Josh Colle, Paula Fletcher, Doug Ford, Mark Grimes, Norman Kelly, Chin Lee, Peter Leon, Giorgio Mammoliti, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Ron Moeser, Frances Nunziata, Karen Stintz

AU14.8 - Continuous Controls Monitoring - 12-Month Review of City Overtime, Standby Pay and Mileage Expenses, 2013

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council receive the report (February 7, 2014) from the Auditor General, for information.

Origin

(February 7, 2014) Report from the Auditor General

Summary

The Auditor General’s Work Plan included the development of a system of continuous controls monitoring for selected City expenses.  The objective of the Continuous Controls Monitoring Program is to provide periodic reports to management which assist in proactively monitoring financial transactions, detecting unusual expenses and identifying areas where internal controls could be strengthened.

 

The Continuous Controls Monitoring Program was initiated in 2011.  Initial expenses selected for the application of continuous controls monitoring were employee overtime and mileage reimbursements.  In 2012, the program was expanded to include standby pay and in 2013 we also initiated monitoring of staff absenteeism.

 

This current report provides the results of our review of City overtime costs, standby payments and mileage reimbursement costs from January 1, 2013 to December 31, 2013.  A separate report on 2013 staff absenteeism will be tabled at the May 28, 2014 Audit Committee.

 

City overtime expenses decreased until 2013 when expenses rose by $4.2 million when compared with 2012.  A portion of the 2013 increase in 2013 overtime is related to severe weather related emergencies in the City.  

Background Information

(February 7, 2014) Report from the Auditor General - Continuous Controls Monitoring - 12-Month Review of City Overtime, Standby Pay and Mileage Expenses, 2013
https://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-66986.pdf

Motions

Motion to Adopt Item (Carried)
Source: Toronto City Clerk at www.toronto.ca/council