Item - 2013.GM26.9
Tracking Status
- City Council adopted this item on December 16, 17 and 18, 2013 without amendments and without debate.
- This item was considered by the Government Management Committee on November 21, 2013 and adopted without amendment. It will be considered by City Council on December 16, 17 and 18, 2013.
GM26.9 - Provision of Proprietary Maintenance, Support and Associated Goods and Services for Vote Counting Equipment from Election Systems and Software (ES&S)
- Decision Type:
- ACTION
- Status:
- Adopted on Consent
- Wards:
- All
City Council Decision
City Council on December 16, 17 and 18, 2013, adopted the following:
1. City Council authorize the City Clerk to negotiate and enter into an agreement, with Election Systems and Software Inc. (ES&S) for the maintenance and support of vote counting equipment and the supply of their associated goods and services, in the amount of $1,366,000 net of HST and $1,390,041.60 net of HST recoveries, for a period of four years from January 1, 2014 to December 31, 2017 on terms and conditions satisfactory to the City Clerk and in a form satisfactory to the City Solicitor.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-63097.pdf
GM26.9 - Provision of Proprietary Maintenance, Support and Associated Goods and Services for Vote Counting Equipment from Election Systems and Software (ES&S)
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The Government Management Committee recommends that:
1. City Council authorize the City Clerk to negotiate and enter into an agreement, with Election Systems and Software Inc. (ES&S) for the maintenance and support of vote counting equipment and the supply of their associated goods and services, in the amount of $1,366,000 net of HST and $1,390,041.60 net of HST recoveries, for a period of four years from January 1, 2014 to December 31, 2017 on terms and conditions satisfactory to the City Clerk and in a form satisfactory to the City Solicitor.
Origin
Summary
The purpose of this report is to request authority, under Toronto Municipal Code 195-9B, to enter into a single source agreement with Elections Systems & Software, Inc. (ES&S) for the continued maintenance and support of existing vote counting equipment and associated goods and services for the successful delivery of an election, in the amount of $1,366,000 net of HST and $1,390,041.60 net of HST recoveries, for a period of four years from January 1, 2014 to December 31, 2017.
Although the original agreement with ES&S provided support for a period of 15 years (the expected life cycle of the equipment), ES&S has agreed to support the City's equipment through to 2018 while the City determines how and when to move forward with the replacement of the voting counting equipment.
A new single source agreement is critical for the delivery of the 2014 election and any subsequent by-elections. Without a new contract the Clerk will be unable to use the equipment or any of the ES&S services for the 2014 election.
ES&S is the single source provider for the maintenance, materials and services, and software product for the vote counting equipment, and has sole access to the proprietary intellectual property.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-63097.pdf