Item - 2012.GM18.10

Tracking Status

  • City Council adopted this item on November 27, 2012 with amendments.
  • This item was considered by the Government Management Committee on November 15, 2012 and adopted without amendment. It will be considered by City Council on November 27, 2012.

GM18.10 - City of Toronto E-mail System Strategy

Decision Type:
ACTION
Status:
Amended
Wards:
All

City Council Decision

City Council on November 27, 28 and 29, 2012, adopted the following:

 

1.         City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (October 31, 2012) from the Acting Chief Information Officer.

 

2.         City Council authorize the public release of the confidential information and recommendations in Attachment 1 and Attachment 2 to the report (October 31, 2012) from the Acting Chief Information Officer at the time of successful conclusion of the competitive procurement processes and related negotiations outlined in the report (October 31, 2012) from the Acting Chief Information Officer.

 

3.         City Council request the Acting Chief Information Officer to report to the Government Management Committee by May 2013 with an additional public report that surveys trends among other organizations, including Canadian government bodies, regarding their experience with and plans for alternative hosting models including cloud computing.

 

Confidential Attachments 1 and 2 to the report (October 31, 2012) from the Acting Chief Information Officer remain confidential in their entirety at this time in accordance with the provisions of the City of Toronto Act, 2006 as they pertain to the security of the property of the municipality or local board. Confidential Attachments 1 and 2 will be made public at the time of successful conclusion of the competitive procurement process and related negotiations as outlined in the report (October 31, 2012) from the Acting Chief Information Officer.

Confidential Attachment - The security of the property of the municipality or local board

Background Information (Committee)

(October 31, 2012) Report from the Acting Chief Information Officer on City of Toronto E-mail System Strategy
https://www.toronto.ca/legdocs/mmis/2012/gm/bgrd/backgroundfile-51668.pdf
(October 31, 2012) Confidential Attachment 1: City of Toronto E-mail Strategy
(October 31, 2012) Confidential Attachment 2: Deloitte's City of Toronto E-mail Study Executive Summary

Motions (City Council)

1 - Motion to Amend Item (Additional) moved by Councillor Vincent Crisanti (Carried)

That City Council request the Acting Chief Information Officer to report to the Government Management Committee by May 2013 with an additional public report that surveys trends among other organizations, including Canadian government bodies, regarding their experience with and plans for alternative hosting models including cloud computing.

Vote (Amend Item (Additional)) Nov-27-2012 8:10 PM

Result: Carried Majority Required - GM18.10 - Crisanti - motion 1
Total members that voted Yes: 35 Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bail„o, Josh Colle, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Mary Fragedakis, Mark Grimes, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam
Total members that voted No: 1 Members that voted No are Paula Fletcher
Total members that were Absent: 9 Members that were absent are Michelle Berardinetti, Shelley Carroll, Raymond Cho, Janet Davis, Doug Ford, Rob Ford, Gloria Lindsay Luby, Giorgio Mammoliti, Karen Stintz

Motion to Adopt Item as Amended (Carried)

Vote (Adopt Item as Amended) Nov-27-2012 8:11 PM

Result: Carried Majority Required - GM18.10 - Adopt the item as amended
Total members that voted Yes: 37 Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bail„o, Josh Colle, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Mark Grimes, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 8 Members that were absent are Michelle Berardinetti, Shelley Carroll, Raymond Cho, Janet Davis, Doug Ford, Rob Ford, Giorgio Mammoliti, Karen Stintz

GM18.10 - City of Toronto E-mail System Strategy

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Confidential Attachment - The security of the property of the municipality or local board

Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (October 31, 2012) from the Acting Chief Information Officer.

 

2.         City Council authorize the public release of the confidential information and recommendations in Attachment 1 and Attachment 2 to the report (October 31, 2012) from the Acting Chief Information Officer at the time of successful conclusion of the competitive procurement processes and related negotiations outlined in the report.

Origin

(October 31, 2012) Report from the Acting Chief Information Officer

Summary

The purpose of this report is to seek Council approval to proceed with the City of Toronto E-mail Strategy that is presented in the Confidential Attachment 1. The strategy describes a plan that entails a future procurement, with the economic interests of the City protected by keeping this information confidential until such time as the procurement negotiations are concluded.

Background Information

(October 31, 2012) Report from the Acting Chief Information Officer on City of Toronto E-mail System Strategy
https://www.toronto.ca/legdocs/mmis/2012/gm/bgrd/backgroundfile-51668.pdf
(October 31, 2012) Confidential Attachment 1: City of Toronto E-mail Strategy
(October 31, 2012) Confidential Attachment 2: Deloitte's City of Toronto E-mail Study Executive Summary

Motions

Motion to Adopt Item (Carried)
Source: Toronto City Clerk at www.toronto.ca/council