Item - 2012.GM13.11

Tracking Status

  • City Council adopted this item on May 8, 2012 with amendments.
  • This item was considered by the Government Management Committee on April 25, 2012 and adopted without amendment. It will be considered by City Council on May 8, 2012.

GM13.11 - Award - Request for Proposal (RFP) 0613-12-0034 Operation and Maintenance of Food and Beverage Concessions at Various Parks, Forestry and Recreation Locations

Decision Type:
ACTION
Status:
Amended
Wards:
All

City Council Decision

City Council on May 8 and 9, 2012, adopted the following:

 

1.         City Council cancel the current Request for Proposals, and direct the General Manager, Parks, Forestry and Recreation to re-issue a Request for Proposal for all locations listed in the original bid, excluding the East York Arena and L'Amoreaux Sports Centre, after City Council has considered the report requested in Part 2 below.

 

2.         City Council request the General Manager, Parks, Forestry and Recreation, in consultation with the Acting Director, Purchasing and Materials Management, to develop a new strategy that will support community-based non-profit groups to operate food concessions in City facilities, and report to the Government Management Committee prior to the issuance of the next Request for Proposal for food concessions in Parks, Forestry and Recreation facilities, such report to identify the financial impact of the options.

Background Information (Committee)

(March 28, 2012) Report from the General Manager, Parks, Forestry and Recreation, and the Acting Director, Purchasing and Materials Management on Award - Request for Proposal (RFP) 0613-12-0034 Operation and Maintenance of Food and Beverage Concessions at Various Parks, Forestry and Recreation Locations
https://www.toronto.ca/legdocs/mmis/2012/gm/bgrd/backgroundfile-46414.pdf

Background Information (City Council)

(May 7, 2012) Memorandum from the City Clerk regarding a correction to the Decision of the Government Management Committee on this item (GM13.11a)
https://www.toronto.ca/legdocs/mmis/2012/cc/bgrd/backgroundfile-46981.pdf

Communications (City Council)

(April 26, 2012) Petition from the East York Skating Club containing the names of approximately 1,083 persons (CC.Supp.13.11.1)
(May 7, 2012) E-mail from Carol Shortell, Vice-President and Test Chair, East York Skating Club (CC.Supp.GM13.11.2)
(May 8, 2012) E-mail from Carol Shortell (CC.New.GM13.11.3)
(May 9, 2012) E-mail from Michelle Belaire (CC.New.GM13.11.4)

Motions (City Council)

1a - Motion to Amend Item moved by Councillor Janet Davis (Out of Order)

That:

 

1.         Government Management Committee Recommendation 1 be amended by

 

a.         inserting the words "to renew the current DAF (delegated authority form) agreement with the East York Figure Skating Club for the operation of the Snack Bar at the East York Memorial Arena, for three years and to" after the word "Recreation" and replace the word "various" with the words "the remaining 22" ; and

 

b.         replacing the words "at the sole discretion of the General Manager, Parks, Forestry and Recreation, based on the terms and conditions set out in the RFP 0613-12-0034, and otherwise on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and in a form satisfactory to the City Solicitor;" with  the words "at the discretion of Council",

 

 so that Recommendation 1 now reads as follows:

 

1.         City Council authorize the General Manager, Parks, Forestry and Recreation to renew the current DAF (delegated authority form) agreement with the East York Figure Skating Club for the operation of the Snack Bar at the East York Memorial Arena, for three years, and to negotiate and enter into separate licence agreements with Donkey Kone Inc., and Global Brand Foods Inc., being the highest scoring proponents meeting the requirements of RFP 0613-12-0034, for the Operation and Maintenance of Food and Beverage Concessions at the remaining 22 Parks, Forestry and Recreation locations for a term of five (5) years commencing May 1, 2012 to April 30, 2017, with an option to renew for an additional five (5) year term at the discretion of Council.

Ruling by Speaker Frances Nunziata (Upheld)
Councillor Nunziata ruled motion 1a by Councillor Davis out of order, as it is contrary to the City's legal obligations and would change the nature of the contract.
Challenged by Councillor Janet Davis


1b - Motion to Amend Item (Additional) moved by Councillor Janet Davis (Amended)

That City Council request the General Manager, Parks, Forestry and Recreation, in consultation with the Acting Director, Purchasing and Materials Management, to develop a new strategy that will support community-based non-profit groups to operate food concessions in city facilities, and report to the Government Management Committee prior to the issuance of the next RFP for food concessions in PF&R facilities.

 

Amended by motion 4 by Councillor Mammoliti.

Vote (Amend Item (Additional)) May-08-2012 4:36 PM

Result: Carried Majority Required - GM13.11 - Davis - motion 1b, as amended
Total members that voted Yes: 35 Members that voted Yes are Maria Augimeri, Ana Bail„o, Shelley Carroll, Raymond Cho, Josh Colle, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Doug Ford, Mary Fragedakis, Mike Layton, Chin Lee, Gloria Lindsay Luby, Giorgio Mammoliti, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Frances Nunziata (Chair), Cesar Palacio, John Parker, Gord Perks, Anthony Perruzza, David Shiner, Karen Stintz, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam
Total members that voted No: 5 Members that voted No are Paul Ainslie, Rob Ford, Mark Grimes, Doug Holyday, Jaye Robinson
Total members that were Absent: 5 Members that were absent are Michelle Berardinetti, Norman Kelly, Denzil Minnan-Wong, Ron Moeser, James Pasternak

2 - Motion to Amend Item moved by Councillor Gord Perks (Amended)

That City Council delete the Government Management Committee recommendations, cancel the current Request for Proposals, and direct the General Manager, Parks, Forestry and Recreation to re-issue a Request for Proposal for all locations listed in the original bid, excluding the East York Arena, after Council has considered the report requested in Councillor Davis' motion 1b.

 

Amended by motion 3 by Councillor Del Grande.

Vote (Amend Item) May-08-2012 4:34 PM

Result: Carried Majority Required - GM13.11 - Perks - motion 2 as amended
Total members that voted Yes: 29 Members that voted Yes are Maria Augimeri, Ana Bail„o, Shelley Carroll, Raymond Cho, Gary Crawford, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Mike Layton, Chin Lee, Gloria Lindsay Luby, Giorgio Mammoliti, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Frances Nunziata (Chair), Cesar Palacio, John Parker, Gord Perks, David Shiner, Karen Stintz, Adam Vaughan, Kristyn Wong-Tam
Total members that voted No: 11 Members that voted No are Paul Ainslie, Josh Colle, Vincent Crisanti, Doug Ford, Rob Ford, Mark Grimes, Doug Holyday, Norman Kelly, Peter Milczyn, Jaye Robinson, Michael Thompson
Total members that were Absent: 5 Members that were absent are Michelle Berardinetti, Denzil Minnan-Wong, Ron Moeser, James Pasternak, Anthony Perruzza

3 - Motion to Amend Motion moved by Councillor Mike Del Grande (Carried)

That City Council amend motion 2 by Councillor Perks by adding the words "and L'Amoreaux Sports Centre" so that the motion now reads:

 

That City Council delete the Government Management Committee recommendations, cancel the current Request for Proposals, and direct the General Manager, Parks, Forestry and Recreation to re-issue a Request for Proposal for all locations listed in the original bid, excluding the East York Arena and L'Amoreaux Sports Centre, after Council has considered the report requested in Councillor Davis' motion 1b.

Vote (Amend Motion) May-08-2012 4:33 PM

Result: Carried Majority Required - GM13.11 - Del Grande - motion 3
Total members that voted Yes: 33 Members that voted Yes are Maria Augimeri, Ana Bail„o, Shelley Carroll, Raymond Cho, Josh Colle, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Mike Layton, Chin Lee, Gloria Lindsay Luby, Giorgio Mammoliti, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Frances Nunziata (Chair), Cesar Palacio, John Parker, Gord Perks, Jaye Robinson, David Shiner, Karen Stintz, Adam Vaughan, Kristyn Wong-Tam
Total members that voted No: 7 Members that voted No are Paul Ainslie, Doug Ford, Rob Ford, Mark Grimes, Doug Holyday, Norman Kelly, Michael Thompson
Total members that were Absent: 5 Members that were absent are Michelle Berardinetti, Denzil Minnan-Wong, Ron Moeser, James Pasternak, Anthony Perruzza

4 - Motion to Amend Motion moved by Councillor Giorgio Mammoliti (Carried)

That City Council amend motion 1b by Councillor Davis by adding the words "such report to identify the financial impact of the options" so that the motion now reads:

 

"That City Council request the General Manager, Parks, Forestry and Recreation, in consultation with the Acting Director, Purchasing and Materials Management, to develop a new strategy that will support community-based non-profit groups to operate food concessions in city facilities, and report to the Government Management Committee prior to the issuance of the next RFP for food concessions in PF&R facilities, such report to identify the financial impact of the options."

Vote (Amend Motion) May-08-2012 4:35 PM

Result: Carried Majority Required - GM13.11 - Mammoliti - motion 4
Total members that voted Yes: 37 Members that voted Yes are Maria Augimeri, Ana Bail„o, Shelley Carroll, Raymond Cho, Josh Colle, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, Paula Fletcher, Doug Ford, Rob Ford, Mary Fragedakis, Mark Grimes, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Giorgio Mammoliti, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Peter Milczyn, Frances Nunziata (Chair), Cesar Palacio, John Parker, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Karen Stintz, Michael Thompson, Kristyn Wong-Tam
Total members that voted No: 4 Members that voted No are Paul Ainslie, John Filion, Joe Mihevc, Adam Vaughan
Total members that were Absent: 4 Members that were absent are Michelle Berardinetti, Denzil Minnan-Wong, Ron Moeser, James Pasternak

Motion to Extend Speaking Time (Carried)

Speaker Nunziata proposed that Councillor Davis' speaking time be extended so that she could complete her remarks.

Vote (Extend Speaking Time) May-08-2012 3:07 PM

Result: Carried Majority Required - GM13.11 - Extend Councillor Davis' speaking time
Total members that voted Yes: 23 Members that voted Yes are Paul Ainslie, Ana Bail„o, Raymond Cho, Gary Crawford, Janet Davis, Mike Del Grande, Sarah Doucette, Paula Fletcher, Doug Ford, Mary Fragedakis, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Joe Mihevc, Frances Nunziata (Chair), Cesar Palacio, John Parker, Gord Perks, Anthony Perruzza, Adam Vaughan
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 22 Members that were absent are Maria Augimeri, Michelle Berardinetti, Shelley Carroll, Josh Colle, Vincent Crisanti, Glenn De Baeremaeker, Frank Di Giorgio, John Filion, Rob Ford, Mark Grimes, Giorgio Mammoliti, Pam McConnell, Mary-Margaret McMahon, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, James Pasternak, Jaye Robinson, David Shiner, Karen Stintz, Michael Thompson, Kristyn Wong-Tam

GM13.11 - Award - Request for Proposal (RFP) 0613-12-0034 Operation and Maintenance of Food and Beverage Concessions at Various Parks, Forestry and Recreation Locations

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council authorize the General Manager, Parks, Forestry and Recreation, to negotiate and enter into separate licence agreements with Donkey Kone Inc., and Global Brand Foods Inc., being the highest scoring proponents meeting the requirements of RFP 0613-12-0034, for the Operation and Maintenance of Food and Beverage Concessions at various Parks, Forestry and Recreation locations for a term of five (5) years commencing May 1, 2012 to April 30, 2017, with an option to renew for an additional five (5) year term at the sole discretion of the  General Manager, Parks, Forestry and Recreation, based on the terms and conditions set out in the RFP 0613-12-0034, and otherwise on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and in a form satisfactory to the City Solicitor;

 

2.         City Council authorize the General Manager of Parks, Forestry and Recreation to enter into a renewable month-to-month licence agreement with Global Brand Foods Inc. for Centennial Park Ski Chalet agreeable by either party for a five (5) year period commencing May 1, 2012 to April 30, 2017, with an option to renew for an additional five (5) year term, based on the terms and conditions set out in the RFP 0613-12-0034, and otherwise on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and in a form satisfactory to the City Solicitor.

Origin

(March 28, 2012) Report from the General Manager, Parks, Forestry and Recreation, and the Acting Director, Purchasing and Materials Management

Summary

The purpose of this report is to advise on the results of Request for Proposal (RFP) 0613-12-0034 for the Operation and Maintenance of Food and Beverage Concessions at various Parks, Forestry and Recreation locations, and to request authority to negotiate and enter into a licence agreement with each of the recommended proponents, Donkey Kone Inc., and Global Brand Foods Inc.

Background Information

(March 28, 2012) Report from the General Manager, Parks, Forestry and Recreation, and the Acting Director, Purchasing and Materials Management on Award - Request for Proposal (RFP) 0613-12-0034 Operation and Maintenance of Food and Beverage Concessions at Various Parks, Forestry and Recreation Locations
https://www.toronto.ca/legdocs/mmis/2012/gm/bgrd/backgroundfile-46414.pdf

Speakers

Councillor Janet Davis

Motions

1 - Motion to Amend Item (Additional) moved by Councillor Pam McConnell (Final)

That the Government Management Committee:

 

1.         Request the Acting Director, Purchasing and Materials Management, in consultation with the General Manager of Parks, Forestry and Recreation, to include in the report on "social procurement", the feasibility of changes to the RFP process for food and beverage concessions in Parks Forestry and Recreation Facilities, that would give greater weight in the selection criteria to non-profit, community-based proponents, prior to the next RFP for these services.

 

2.         Request the Acting Director of Purchasing and Materials Management and the General Manager of Parks Forestry and Recreation to undertake discussions with the successful proponent, to determine if they would agree voluntarily to remove the East York Memorial Arena from the contract or inter into an alternate arrangement with the East York Skating Club that will assist the club in fulfilling its fundraising objectives, and report to Council on the outcome of these discussions.

 

Note: This motion was inadvertently not put to a vote.


2 - Motion to Refer Motion moved by Councillor Pam McConnell (Lost)

That Motion 1 by Councillor McConnell be referred to the General Manager, Parks, Forestry and Recreation and the Acting Director, Purchasing and Materials Management, for a report to City Council on May 8, 2012.


3 - Motion to Amend Item moved by Councillor Pam McConnell (Lost)

That Recommendation 1 be amended by replacing the words "at the sole discretion of the General Manager, Parks, Forestry and Recreation", with the words "at the approval of Council".


4 - Motion to Adopt Item (Carried)
Source: Toronto City Clerk at www.toronto.ca/council