Item - 2012.EX22.2

City Council on October 2, 3 and 4, 2012, adopted the following:

1.         City Council authorize the Casa Loma Corporation Board to undertake a Request for Proposal (RFP) process to identify a suitable entity (or consortium of entities - the “Operator”) to operate Casa Loma under a multi-year lease arrangement, subject to: 

a.         respondents to the RFP submit proposals for the Main House (Castle) and grounds at 1 Austin Terrace, with the length and nature of the lease to be subject to negotiation and dependent on the capital investment, fee structure and business plan proposed by the proponent and subject to City Council’s approval;

b.         the RFP, aside from assuring the retention of a qualified capable Operator, lay out requirements for the Operator to maintain public access, respect the heritage and cultural significance of the land and buildings, invest in the renewal and maintenance of the buildings, and respect the community in which Casa Loma is located; and

c.         the RFP include criteria to reserve space for permanent and/or rotating displays of Toronto's history in addition to that of Sir Henry Pellatt and of Queen's Own Rifles that will complement the activities proposed for the Castle.

2.         City Council authorize the City directly or through the Casa Loma Board to undertake a Request for Expressions Interest (REOI) as soon as practical to identify a vision and uses for the portion of the Casa Loma complex north of Austin Terrace that includes the Hunting Lodge, Stables, Potting Shed, 330 Walmer Road and associated green space, subject to:

a.          the REOI encourage applicants to explore the feasibility of philanthropic donations to provide funding for the significant necessary capital repairs for the Casa Loma properties north of Austin Terrace as identified in 2.a and to support the operations proposed in their response to the REOI;

b.          the REOI be restricted to options that do not include the sale of any city-owned land; and

c.         respondents to the REOI consider the feasibility of including the Museum of Toronto in their submission.

3.          City Council direct the Casa Loma Corporation Board to establish a subcommittee of the Board to manage the RFP process and engage a fairness monitor to oversee the RFP process.

4.         City Council, in accordance with Section 15 of the City Services Corporation Regulation 609/06, authorize staff from City of Toronto Finance, Purchasing and Material Management (PMMD), Legal Services, Planning (Heritage Preservation), Real Estate Services, Facilities Management, and other City Divisions as deemed appropriate and as directed by the City Manager, to provide assistance to the Casa Loma Corporation Board and/or subcommittee of the Board during the preparation and evaluation of the RFP.

5.         City Council receive the following for information:

a.         the report from Nicole Swerhun Facilitation attached as Appendix “A” to the communication from the Chair of the CLC Board, being Attachment 1 to the report (August 24, 2012) from the City Manager;

b.         the report from HLT Advisory Inc., Philip Goldsmith, and CBRE Hotels attached as Appendix “B” to the communication from the Chair of the Casa Loma Corporation  Board, being Attachment 1 to the report (August 24, 2012) from the City Manager; and

c.         The information concerning Terms to be included in the Casa Loma RFP in Appendix “C” to the communication from the Chair of the Casa Loma Corporation Board, being Attachment 1 to the report (August 24, 2012) from the City Manager.

6.         City Council request the City Manager to:

a.         make recommendations to City Council on an appropriate governance model for Casa Loma Corporation in the context of the proposed new service delivery model for Casa Loma; and

b.         in consultation with the City Solicitor, make recommendations to City Council to revise or replace the shareholder declaration for the Casa Loma Corporation consistent with the recommended governance model.

7.         City Council direct the City Manager to report back with his recommendations for the future of Casa Loma based on the RFP and REOI results with a recommendation for the governance structure of the properties and that the City Manager take into consideration the governance recommendations of the Casa Loma Advisory Committee (CLAC) in 2008 to involve a variety of stakeholders.

8.         City Council direct the City Manager to engage a third party heritage expert for the RFP and REOI processes to assist in evaluation of the responses to the RFP and the REOI to ensure the inclusion of heritage values.

9.         City Council impose a no lobbying provision in the RFP and REOI calls.