Item - 2012.AU9.12

Tracking Status

  • City Council adopted this item on November 27, 2012 without amendments.
  • This item was considered by the Audit Committee on October 25, 2012 and adopted without amendment. It will be considered by City Council on November 27, 2012.

AU9.12 - Continuous Controls Monitoring Program - Review of City Overtime and Mileage Expenses

Decision Type:
ACTION
Status:
Adopted
Wards:
All

City Council Decision

City Council on November 27, 28 and 29, 2012, adopted the following:

 

1.         City Council receive the report (September 10, 2012) from the Auditor General, for information.

Background Information (Committee)

(September 10, 2012) Report from the Auditor General regarding the Continuous Controls Monitoring Program - Review of City Overtime and Mileage Expenses
https://www.toronto.ca/legdocs/mmis/2012/au/bgrd/backgroundfile-50886.pdf

Motions (City Council)

Motion to Adopt Item (Carried)

Vote (Adopt Item) Nov-27-2012 8:04 PM

Result: Carried Majority Required - AU9.12 - Adopt the item
Total members that voted Yes: 36 Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailo, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Mark Grimes, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 9 Members that were absent are Michelle Berardinetti, Shelley Carroll, Raymond Cho, Josh Colle, Janet Davis, Doug Ford, Rob Ford, Giorgio Mammoliti, Karen Stintz

AU9.12 - Continuous Controls Monitoring Program - Review of City Overtime and Mileage Expenses

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council receive the report (September 10, 2012) from the Auditor General, for information.

Origin

(September 10, 2012) Report from the Auditor General

Summary

The Auditor General’s Work Plan included the development of a system of continuous controls monitoring for selected City expenses.  The objective of the Continuous Controls Monitoring Program is to provide periodic reports to management which assist in proactively monitoring financial transactions, detecting unusual expenses and identifying areas where internal controls could be strengthened.

 

The Auditor General initiated the Continuous Controls Monitoring Program in early 2011.  Initial expenses selected for the application of continuous controls monitoring were employee overtime and mileage reimbursements.  Standby Pay was recently added to the “dashboard” of expenses monitored under the program.

 

The Auditor General’s Continuous Controls Monitoring Program was initiated with an intent to expand it to include City Agencies and Corporations.  In July 2012, at the request of the Toronto Transit Commission (TTC), the Auditor General provided reports to the TTC Audit Committee on staff overtime, standby pay, mileage reimbursements and meal allowance payments.

 

Since the initiation of this project in 2011, there has been a consistent decrease in overtime and mileage expenses.  Management indicates that City divisions are monitoring overtime, standby pay and mileage reimbursements on an ongoing basis as part of an effort to reduce operating budgets.

 

Based on our analysis of January to June 2012 overtime expenses, 2012 annual overtime expenses will likely be in the range of $36 million.  This is a reduction of $5 million from 2011 levels.

 

Similarly, based on our analysis of mileage reimbursements for the first six months of 2012, annual mileage reimbursements are projected to be approximately $3.5 million which is $400,000 less than 2011 levels.

Background Information

(September 10, 2012) Report from the Auditor General regarding the Continuous Controls Monitoring Program - Review of City Overtime and Mileage Expenses
https://www.toronto.ca/legdocs/mmis/2012/au/bgrd/backgroundfile-50886.pdf

Motions

1 - Motion to Adopt Item moved by Councillor Doug Holyday (Carried)
Source: Toronto City Clerk at www.toronto.ca/council