Item - 2012.AU7.9
Tracking Status
- City Council adopted this item on July 11, 2012 without amendments and without debate.
- This item was considered by Audit Committee on July 3, 2012 and was adopted with amendments. It will be considered by City Council on July 11, 2012.
AU7.9 - Review of the Energy Retrofit Program at Community Centres and Arenas
- Decision Type:
- ACTION
- Status:
- Adopted on Consent
- Wards:
- All
City Council Decision
City Council on July 11, 12 and 13, 2012, adopted the following:
1. City Council request the Director, Energy and Strategic Initiatives to address the deficiencies relating to the energy management system with the objective of:
a. Ensuring that energy savings are appropriately quantified;
b. Ensuring that Phase IV performance guarantees have been met and appropriate adjustments, if any, are made in payment to the Contractor.
2. City Council request the Director, Energy and Strategic Initiatives to report to Council on the financial results of the program.
3. City Council request the Director, Energy and Strategic Initiatives, to provide appropriate operations staff with detailed facility by facility reporting of energy savings achieved as a result of the Energy Retrofit Program. Where such savings have not met objectives, appropriate remedial action, where feasible, be taken to maximize energy savings.
4. City Council request the Deputy City Manager and Chief Financial Officer, in consultation with the Director, Energy and Strategic Initiatives and the General Manager, Parks, Forestry and Recreation to report to Council on remedial steps that can be taken to alleviate unintended negative financial impacts of the Energy Retrofit Program on individual recreational facilities.
5. City Council request the Director, Energy and Strategic Initiatives, in consultation with the General Manager, Parks, Forestry and Recreation to review alternatives and implement effective support and maintenance of building automation systems. The alternatives should include:
a. Centralized monitoring of building automation systems;
b. Establishing in house building automation system expertise;
c. Additional and ongoing training for staff responsible for monitoring and maintaining building automation systems; and
d. Reviewing equipment not currently connected to each building automation system to determine if it would be advantageous to control the equipment through the building automation system.
6. City Council request the Director, Energy and Strategic Initiatives, in consultation with the General Manager, Parks, Forestry and Recreation to track costs specifically attributable to support and maintenance of building automation systems, where feasible, and include this information in any analysis of the net benefits achieved.
7. City Council request the Director, Energy and Strategic Initiatives, in consultation with the General Manager, Parks, Forestry and Recreation, to consult with front line staff on best practices as they relate to Energy Savings Initiatives.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2012/au/bgrd/backgroundfile-48567.pdf
Appendix 1 - Review of the Energy Retrofit Program at Community Centres and Arenas
https://www.toronto.ca/legdocs/mmis/2012/au/bgrd/backgroundfile-48568.pdf
Appendix 2 - Management’s Response (Revised on June 28, 2012)
https://www.toronto.ca/legdocs/mmis/2012/au/bgrd/backgroundfile-48569.pdf
Communications (Committee)
AU7.9 - Review of the Energy Retrofit Program at Community Centres and Arenas
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
Committee Recommendations
The Audit Committee recommends that:
1. City Council request the Director, Energy and Strategic Initiatives to address the deficiencies relating to the energy management system with the objective of:
a. Ensuring that energy savings are appropriately quantified;
b. Ensuring that Phase IV performance guarantees have been met and appropriate adjustments, if any, are made in payment to the Contractor.
2. City Council request the Director, Energy and Strategic Initiatives to report to Council on the financial results of the program.
3. City Council request the Director, Energy and Strategic Initiatives, to provide appropriate operations staff with detailed facility by facility reporting of energy savings achieved as a result of the Energy Retrofit Program. Where such savings have not met objectives, appropriate remedial action, where feasible, be taken to maximize energy savings.
4. City Council request the Deputy City Manager and Chief Financial Officer, in consultation with the Director, Energy and Strategic Initiatives and the General Manager, Parks, Forestry and Recreation to report to Council on remedial steps that can be taken to alleviate unintended negative financial impacts of the Energy Retrofit Program on individual recreational facilities.
5. City Council request the Director, Energy and Strategic Initiatives, in consultation with the General Manager, Parks, Forestry and Recreation to review alternatives and implement effective support and maintenance of building automation systems. The alternatives should include:
a. Centralized monitoring of building automation systems;
b. Establishing in house building automation system expertise;
c. Additional and ongoing training for staff responsible for monitoring and maintaining building automation systems; and
d. Reviewing equipment not currently connected to each building automation system to determine if it would be advantageous to control the equipment through the building automation system.
6. City Council request the Director, Energy and Strategic Initiatives, in consultation with the General Manager, Parks, Forestry and Recreation to track costs specifically attributable to support and maintenance of building automation systems, where feasible, and include this information in any analysis of the net benefits achieved.
7. City Council request the Director, Energy and Strategic Initiatives, in consultation with the General Manager, Parks, Forestry and Recreation, to consult with front line staff on best practices as they relate to Energy Savings Initiatives.
Decision Advice and Other Information
The Audit Committee requested the Deputy City Manager and Chief Financial Officer to report to the October 25, 2012, meeting of the Audit Committee on:
1. Specific action plans, with timelines, in regard to:
a. a training program to ensure that staff are equipped to operate the building automation system;
b. updated information on the number of arenas which continue to have issues with the building automation system including those arenas where the system is still disconnected; and
c. a timeline whereby all arenas are fully operational in using the building automation system.
2. The status of identifying cost savings from this program. The calculation of net cost savings at the outset include training time, and support and equipment maintenance costs.
Origin
Summary
The Auditor General’s 2011 Work Plan included a review of the City’s Energy Retrofit Program. The Energy Retrofit Program is one step in the City’s Environmental Plan.
The objective of this review was to evaluate the management of the energy retrofit program and processes with respect to the monitoring and measuring of energy savings with a view to confirming that anticipated savings were achieved and the related loans will be repaid as planned.
Background Information
https://www.toronto.ca/legdocs/mmis/2012/au/bgrd/backgroundfile-48567.pdf
Appendix 1 - Review of the Energy Retrofit Program at Community Centres and Arenas
https://www.toronto.ca/legdocs/mmis/2012/au/bgrd/backgroundfile-48568.pdf
Appendix 2 - Management’s Response (Revised on June 28, 2012)
https://www.toronto.ca/legdocs/mmis/2012/au/bgrd/backgroundfile-48569.pdf
Communications
Speakers
Motions
That the Audit Committee recommend that:
1. City Council request the Director, Energy and Strategic Initiatives, in consultation with the General Manager of Parks, Forestry and Recreation to consult with front line staff on best practices as they relate to Energy Savings Initiatives.
That the Audit Committee request the Deputy City Manager and Chief Financial Officer to report to the October 25, 2012, meeting of the Audit Committee on:
1. specific action plans, with timelines, in regard to:
a. a training program to ensure that staff are equipped to operate the building automation system;
b. updated information on the number of arenas which continue to have issues with the building automation system including those arenas where the system is still disconnected; and
c. a timeline whereby all arenas are fully operational in using the building automation system; and
2. the status of identifying cost savings from this program. The calculation of net cost savings at the outset include training time, and support and equipment maintenance costs.