Agenda

Membership:

Councillor Paul Ainslie (Chair), Councillor Stephen Holyday (Vice Chair), Councillor Jon Burnside, Councillor Lily Cheng, and Councillor Michael Thompson

Members of the public are invited to submit written comments or register to speak on any item listed on the agenda. For detailed information on how to participate in the General Government Committee meeting, including procedures for submitting comments or requesting to speak, please visit: Have Your Say at Council & Committee Meetings (https://www.toronto.ca/city-government/council/council-committee-meetings/have-your-say/)

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The General Government Committee will receive an update on OMERS from the City of Toronto’s appointee to the Administration Corporation Board of Directors, and OMERS Chief Pension Officer.

The Executive Director, Finance Shared Services, and the Interim Chief People Officer recommend that:  

1. The General Government Committee receive this report for information.

The purpose of this report is to provide the annual summary of the City's employer contributions submitted to the Ontario Municipal Employees’ Retirement System in 2025 and to provide information on the City's members and contributions relative to the overall Ontario Municipal Employees’ Retirement System plan.

Consistent with 2024 budget results, the City contributed $603,626,531 to Ontario Municipal Employees’ Retirement System in 2025, which was split equally between employer and employees, each contributing $301,813,265.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The Chief Financial Officer and Treasurer, Finance and Treasury Services recommends that:  

1. The General Government Committee approve the apportionment of property taxes in the amounts identified in Appendix A, under the columns titled “Apportioned Tax” and “Apportioned Phase-in / Capping.”

This report deals with 3 apportionment applications made by or to the Treasurer pursuant to Section 322 of the City of Toronto Act. Under this section, the Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly created parcels that arise from the severance. 

The legislation requires that Council make its decision after holding a public meeting, at which applicants and / or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government Committee.

Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming, July 20, 2026, General Government Committee Hearing.

Appendix A identifies that $10,317 (as of May 21, 2026) in late payment charges (penalty and interest) have been levied and form part of the unpaid taxes that the applicants seek to apportion.

This amount, and late payment charges that will be levied until the applications are decided, will be written off. City Council has granted authority for these write-offs to the Director, Revenue Services. Funding for the write-off of the interest / penalty amount is provided for in the City's Non-Program 2026 Operating Budget under the Tax Penalties Account.

With the exception of the write-off of late payment charges, the apportionment of the unpaid taxes has no financial impact on the City of Toronto and secures the City's revenues.

The Chief Financial Officer and Treasurer, Finance and Treasury Services recommends that:  

1. The General Government Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix A.

2. The General Government Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix B.

3. The General Government Committee approve the individual Payment in Lieu of Taxes appeal applications made pursuant to Section 324 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix C.

This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323, 324, and 325 of the City of Toronto Act, 2006. Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Section 324 permits Council to cancel, reduce or refund all or part of a payment in lieu of taxes for properties that are exempt from taxation in the circumstances described in subsection 323(1) with necessary modifications. Under Section 325 of the City of Toronto Act, 2006, taxpayers can request a cancellation, reduction, or refund of taxes when an error in the assessment roll is identified which results in an overcharge.

The legislation requires Council to make its decision after holding a public meeting at which the applicants and / or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government Committee.

Staff have mailed Notices of Hearing to affected taxpayers or property owners advising of the General Government Committee's upcoming meeting and consideration of this staff report.

The financial impact of approving the individual tax appeal applications (excluding phase-in / capping adjustments), as identified in the attached Appendices A, B and C, is summarized in Table 1 and Table 2 below.

Financial Impacts of Tax and Payment in Lieu of Taxes Appeals

Table 1: Tax Appeals Summary

Table 2: Payment in Lieu of Taxes Appeals Summary

For tax cancellation, reduction or refund, funding for the City’s share of $6,807,725 is available in the 2026 Operating Budget for Non-Program. The education share of $4,353,481 will be recovered from the province / school boards, and the Business Improvement Area reduction of $72,543 will be funded from the respective Business Improvement Area provision.

For Payment in Lieu of Taxes cancellation, reduction or refund, funding for the City’s share of $1,000,642 is fully provided for in the 2026 Operating Budget for Non-Program. The education share of $2,748 will be recovered from the province / school boards. Payment in Lieu of Taxes properties are not liable to pay Business Improvement Area charges and hence, no Business Improvement Area reduction is required.

The Executive Director, Court Services, the Director, Revenue Services, the Chief People Officer, and the Chief Procurement Officer, recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Controls By-Law), grant authority to the Executive Director, Court Services, to amend Blanket Contract 47024546 with 911 Interpreters Inc., for the provision of Real-Time Over the Telephone Interpretation Service for Court Services by increasing the contract value by $40,291 net of all taxes and charges ($41,000 net of Harmonized Sales Tax Recoveries) from $28,080.44 ($28,574.66 net of Harmonized Sales Tax Recoveries) to $68,371 ($69,575 net of Harmonized Sales Tax Recoveries);

2. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Controls By-Law), grant authority to the Director, Revenue Services, to amend Blanket Contract 47024551 with 911 Interpreters Inc., for the provision of Real-Time Over the Telephone Interpretation Service for Revenue Services by increasing the contract value by $10,000 net of all taxes and charges ($10,176 net of Harmonized Sales Tax Recoveries) from $31,240 ($31,790 net of Harmonized Sales Tax Recoveries) to $41,240 ($41,966 net of Harmonized Sales Tax Recoveries).

3. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Controls By-Law), grant authority to the Chief People Officer to issue a new Blanket Contract with 911 Interpreters Inc., for the provision of Real-Time Over the Telephone Interpretation Service for People and Equity for $1,000 net of all taxes and charges ($1,018 net of Harmonized Sales Tax Recoveries) from July 20, 2027 to August 31, 2027.

The purpose of this report is to request authority to amend Blanket Contracts 47024546 and 47024551 issued to 911 Interpreters Inc., for the provision of Real-Time Over the Telephone Interpretation Services by increasing the value of each of the Blanket Contracts. The blanket contracts were originally awarded through co-operative Solicitation, Request for Proposal Doc3387891245 and serve multiple divisions across the City.

This amendment is necessary to ensure continued service due to translation requests surpassing the projected usage. Consequently, the two blanket contracts referenced must be amended to increase spending authority and accommodate service demands throughout the remainder of the contract term.

An amendment request of Blanket Contract 47024546 for Court Services for an additional $40,291 net of all taxes and charges ($41,000 net of Harmonized Sales Tax Recoveries) increasing the total contract value from $28,080 ($28,575 net of Harmonized Sales Tax Recoveries) to $68,371 ($69,574 net of Harmonized Sales Tax Recoveries).

An amendment request of Blanket Contract 47024551 for Revenue Services for an additional $10,000 net of all taxes and charges ($10,176 net of Harmonized Sales Tax Recoveries) increasing the total contract value from $31,240 ($31,790 net of Harmonized Sales Tax Recoveries) to $41,240 ($41,966 net of Harmonized Sales Tax Recoveries).

A new Blanket Contract for People and Equity for $1,000 net of all taxes and charges ($1,018 net of Harmonized Sales Tax Recoveries) from July 20, 2027 to August 31, 2027.

The total value of the contract amendments identified in this report is $50,291 net of all applicable taxes ($51,176 net of Harmonized Sales Tax recoveries), increasing the value of the two (2) contracts from $59,320 net of all applicable taxes ($60,364 net of Harmonized Sales Tax Recoveries) to $109,611 net of all applicable taxes and charges ($111,540 net of Harmonized Sales Tax Recoveries).

Funding is available in the 2026 Operating Budgets of participating Programs and further funding will continue to be included in the 2027 Base Operating Budget. Funding details are provided in Table 1 below.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

Table 1: Financial Impact Summary (Net of Harmonized Sales Tax Recoveries)

The Interim Chief Technology Officer, and Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law) grant authority to the Interim Chief Technology Officer to amend Blanket Contract 47025775 with Onx Enterprise Solutions Ltd., by increasing the blanket contract by $3,016,786 USD ($4,163,165 CAD) net of all applicable charges and taxes or $3,069,881 USD ($4,236,436 CAD) net of Harmonized Sales Tax Recoveries, revising the current blanket contract value from $8,057,302 USD to $11,074,088 USD net of taxes and charges, and at the time of writing this report in May 2026, that $1 USD = $1.38 CAD.

The purpose of this report is to request authority to amend Blanket Contract 47025775 with OnX Enterprise Solutions Ltd., a Canadian supplier, increasing the contract value by $3,016,786 USD ($4,163,165 CAD) net of all applicable taxes and charges or $3,069,881 USD ($4,236,436 CAD) net of Harmonized Sales Tax recoveries for VMware software products and support.

The City uses VMware software to run multiple secure, independent virtual servers on the same physical hardware. This software reduces costs by ensuring efficient use of physical servers, while maintaining security and reliability for more than 2200 virtual servers to support the infrastructure behind many critical City services, including 311, Elections, Court Services, Geospatial services, and Employment and Social Services, as well as internal business applications relied upon by City staff.

In 2024, this contract was procured competitively through Request for Quotation Doc4583882337. The existing contract is valid until October 15, 2029, including two optional years. Following acquisition by Broadcom, VMware's pricing for software and support costs was increased industry-wide, making the remaining contract value insufficient to cover required renewals over the approved term.

This report recommends amending the existing Blanket Contract 47025775 to ensure uninterrupted operation of the City’s virtual server environment to deliver critical services and comply with security, privacy, and regulatory requirements.

The Blanket Contract amendment request included in this report will increase the total blanket contract authority by an additional $3,016,786 USD ($4,163,165 CAD) net of all applicable charges and taxes or $3,069,881 USD ($4,236,437 CAD) net of Harmonized Sales Tax Recoveries and will increase the value from $8,057,302 USD to $11,074,088 USD ($11,119,077 CAD to $15,282,241 CAD) net of taxes and charges, and at the time of writing of this report in May 2026, that $1 USD = $1.38 CAD.

Funding for this amendment has been included in the 2026 Operating Budget submission for Technology Services Division and for future years will be included in future years' Operating Budget submissions for Technology Services Division.

Table 1 - Financial Impact Summary of Recommended Amendment (net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to the Executive Director, Corporate Real Estate Management to amend Blanket Contract Number 47025906 issued to Greater Toronto Fire Protection Ltd., to provide fire and life safety inspection, testing and maintenance service in the amount of $4,878,357 net of all taxes and charges ($4,964,216 net of Harmonized Sales Tax recoveries), increasing the value by $4,977,609 net of all taxes and charges ($5,065,215 net of Harmonized Sales Tax recoveries) to $9,855,966 net of all taxes and charges ($10,029,431 net of Harmonized Sales Tax recoveries) for the initial three (3) year term, and to also amend the option renewal contract value in the amount of $3,761,291 net of all taxes and charges ($3,827,490 net of Harmonized Sales Tax recoveries), increasing the value of the option period from $3,349,805 net of all taxes and charges ($3,408,762 net of Harmonized Sales Tax recoveries) to $7,111,096 net of all taxes and charges ($7,236,252 net of Harmonized Sales Tax recoveries).

The purpose of this report is to seek authority to amend Blanket Contract 47025906, issued to Greater Toronto Fire Protection Ltd., for the provision of Fire and Life Safety Inspection, Testing, and Maintenance for fire alarm, sprinkler, standpipe, special suppression systems, fire extinguishers, and fire hydrants for Corporate Real Estate Management awarded through Request for Proposal Doc4556210399.

The proposed amendments are required due the City exercising the contractual right to terminate the agreement on notice, commonly referred to as termination "for convenience" of Blanket Contract 47025908 with Onyx Fire Protection Services Inc., in consultation with Legal Services, due to ongoing operational and administrative performance concerns. Greater Toronto Fire Protection Ltd., will undertake the services formerly provided by Onyx Fire Protection Inc., to ensure uninterrupted services.

The concerns regarding Onyx Fire Protection Inc., related primarily to operational performance, including scheduling, timeliness, reporting accuracy, and contract administration, rather than non-compliance with the Ontario Fire Code. No suspension or vendor disqualification is being sought through this report.

This amendment requests the remaining contract value awarded to Onyx Fire Protection Services Inc., (see 2024.BA112.3) be reallocated to Greater Toronto Fire Protection Ltd. This amendment is not requesting any additional contract value or new funding. The contract value of $508,800 (net of Harmonized Sales Tax recoveries) has been spent or allocated for spending from the contract for work already performed.

The remaining contract value of $5,065,215 for the initial three-year term from the Onyx Fire Protection Inc. contract will be transferred to the Greater Toronto Fire Protection Ltd. contract, increasing its value of $4,964,216 to $10,029,431. An optional contract renewal amount of $3,827,490 will also be transferred from the Onyx contract to the Greater Toronto Fire Protection contract, revising the optional contract renewal amount from $3,408,762 to $7,236,252. All values listed here are net of Harmonized Sales Tax recoveries.

This report recommends the amendment of Blanket Contract 47025906, in the amount of $4,977,609, the value remaining from Blanket Contract 47025908. Both suppliers were awarded services as outlined in Request for Proposal Doc4556210399 that established the overall cost framework, with financial allocations divided based on the awarded service portfolios.

The proposed changes represent a reallocation of existing contract scope and associated value between vendors. The overall upset limit remains unchanged and within the previously approved budget.

The following tables outline the proposed contract values change, net of Harmonized Sales Tax recoveries.

Table 1: Initial Three-year term (January 1, 2025 - December 31, 2027)

Table 2: Optional Renewal Term (January 1, 2028 - December 31, 2029)

There are no financial impacts associated with the adoption of the recommendations in this report.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as contained in the Financial Impact Section.

The Executive Director, Court Services, and the Chief Procurement Officer recommend that:  

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code, Chapter 71 (Financial Control By-Law), grant authority to the Executive Director, Court Services to amend the following Blanket Contracts for the provision of collection services for Provincial Offences Act fines, as follows:

a. Increase the value of Blanket Contract 47024891 issued to CBV Collection Services Ltd., by $1,500,000 net of all applicable taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries) from $3,320,801 net of all applicable taxes and charges ($3,379,247 net of Harmonized Sales Tax recoveries) to $4,820,800 net of all applicable taxes and charges ($4,905,647 net of Harmonized Sales Tax recoveries).

b. Increase the value of Blanket Contract 47024892 issued to Gatestone and Co Inc., by $1,000,000 net of all applicable taxes and charges ($1,017,600 net of Harmonized Sales Tax recoveries) from $2,630,601 net of all applicable taxes and charges ($2,676,899 net of Harmonized Sales Tax recoveries) to $3,630,601 net of all applicable taxes and charges ($3,694,499 net of Harmonized Sales Tax recoveries).

c. Increase the value of Blanket Contract 47024893 issued to Partners in Credit Inc., by $600,000 net of all applicable taxes and charges ($610,560 net of Harmonized Sales Tax recoveries) from $2,604,800 net of all applicable taxes and charges ($2,650,644 net of Harmonized Sales Tax recoveries) to $3,204,800 net of all applicable taxes and charges ($3,261,204 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Blanket Contract 47024891 issued to CBV Collection Services Ltd., 47024892 issued to Gatestone and Co Inc., and 47024893 issued to Partners in Credit Inc., for the provision of Collection Services for Provincial Offences Act Fines.

The amendments are required to address the underestimation of contract values for the provision of collection agency services to support the collection of defaulted fines under the Provincial Offences Act up to March 31, 2028, the third option year of the contract. The increase in total contract target value is required to accommodate anticipated invoices for collection agency services through the end of the contract term.

The following contract amendments are being requested:

1. An amendment to Blanket Contract 47024891 with CBV Collection Services Ltd., in the amount of $1,500,000 net of all applicable taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries) from $3,320,801 net of all applicable taxes and charges ($3,379,247 net of Harmonized Sales Tax recoveries) to $4,820,800 net of all applicable taxes and charges ($4,905,647 net of Harmonized Sales Tax recoveries).

2. An amendment to contract 47024892 with Gatestone and Co Inc., in the amount of $1,000,000 net of all applicable taxes and charges ($1,017,600 net of Harmonized Sales Tax recoveries) from $2,630,601 net of all applicable taxes and charges ($2,676,899 net of Harmonized Sales Tax recoveries) to $3,630,601 net of all applicable taxes and charges ($3,694,499 net of Harmonized Sales Tax recoveries).

3. An amendment to contract 47024893 with Partners in Credit Inc., in the amount of $600,000 net of all applicable taxes and charges ($610,560 net of Harmonized Sales Tax recoveries) from $2,604,800 net of all applicable taxes and charges ($2,650,644 net of Harmonized Sales Tax recoveries) to $3,204,800 net of all applicable taxes and charges ($3,261,204 net of Harmonized Sales Tax recoveries).

The total value of the amendments being requested is $3,100,000 net of all applicable taxes and charges ($3,154,560 net of Harmonized Sales Tax Recoveries).

Approval of the amendment will not result in financial implications to the City as collection agency costs are fully recovered from the debtors as per Section 70.1(1) of the Provincial Offences Act.

There is no financial impact to the City from the recommendations in this report. Collection agency costs are fully recovered from the debtors as per Section 70.1(1) of the Provincial Offences Act. 

Funding is available in the 2026 Operating Budget for Court Services in Cost Centre CT2000 and additional funding for the balance of the term will be included in the 2027 and 2028 Operating Budget Submissions. Additional details follow on Table 1:

Table 1: Financial Impact Summary of Recommended Contract Amendments

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to amend Purchase Order 6048845 with CH2M HILL Canada Limited, for additional Preliminary and Detailed Design Engineering Services for the R.L. Clark Water Treatment Plant Standby Generation and New Building Project in the amount of $1,039,588 net of all applicable taxes and charges ($1,057,885 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $3,317,372 net of all applicable taxes and charges ($3,375,758 net of Harmonized Sales Tax Recoveries) to $4,356,960 net of all applicable taxes and charges ($4,433,643 net of Harmonized Sales Tax Recoveries) and extend the delivery date to June 29, 2029.

This report is seeking authority to amend Purchase Order 6048845 issued to CH2M HILL Canada Limited for work awarded through Request for Proposal 9117-18-7196, for Preliminary and Detailed Design Engineering Services for the R.L. Clark Water Treatment Plant Standby Generation and New Building Project.

The requested amendment is required to complete the detailed design phase of the Standby Generation and New Building Project following a project pause in 2022 due to capital budget constraints and subsequent reactivation in 2026. Additional funding and a delivery date extension are required  to address redesign requirements resulting from changes to the manufacturer-supported Selective Catalytic Reduction (SCR) system, updated regulatory, permitting and stakeholder coordination requirements, additional scope, revised design requirements and applicable labour cost escalation.

The total value of the Purchase Order Amendment for CH2M HILL Canada Limited that is being requested is $1,039,588 net of all applicable taxes and charges ($1,057,885 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $3,317,372 net of all applicable taxes and charges ($3,375,758 net of Harmonized Sales Tax Recoveries) to $4,356,960 net of all applicable taxes and charges ($4,433,643 net of Harmonized Sales Tax Recoveries) and extend the delivery date until June 29, 2029.

The request to amend the Purchase Order 6048845 with CH2M HILL Canada Limited, for Preliminary and Detailed Design Engineering Services, will increase the total Purchase Order value by $1,039,588 net of all applicable taxes and charges ($1,057,885 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $3,317,372 net of all applicable taxes and charges ($3,375,758 net of Harmonized Sales Tax Recoveries) to $4,356,960 net of all applicable taxes and charges ($4,433,643 net of Harmonized Sales Tax Recoveries). The total value of Purchase Order 6048845 includes additional scopes as follows:

-  R.L. Clark Water Treatment Plant Standby Generation and New Building (CPW070-06) with a total value of $1,039,588 ($1,057,885 net of Harmonized Sales Tax Recoveries).

Funding for the Amendment to Purchase Order 6048845 with CH2M HILL Canada Limited is included in Toronto Water 2026 Capital Budget and 2027-2035 Capital Plan. Funding details with forecasted expenditures (net of Harmonized Sales Tax Recoveries) are summarized in Table 1.

Table 1 -  Financial Impact Summary of Purchase Order 6048845 (net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to amend Purchase Order Number 6056419 with Stantec Consulting Limited for the provision of professional services associated with the design for the replacement of the Scarlett Road Underpass Bridge at Canadian Pacific Kansas City Limited / Metrolinx Rail Corridor in the amount of $2,528,142 net of all taxes and charges ($2,572,637 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $2,637,877 net of all taxes and charges ($2,684,304 net of Harmonized Sales Tax recoveries) to $5,166,019 net of all taxes and charges ($5,256,941 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Purchase Order 6056419 issued to Stantec Consulting Limited for work awarded through Request for Proposal 9117-17-5035, for professional services for Scarlett Road Underpass Bridge at Canadian Pacific Kansas City Limited Railway / Metrolinx Rail Corridor.

This amendment is being requested due to design requirement changes initiated by Canadian Pacific Kansas City Limited, extensive coordination for utility relocations, additional work associated with Ontario Regulation 406/19 On-Site and Excess Soil Management, design modifications to address technical reviewer and community interest group feedback along with mitigating risks and minimizing disruption to the public during construction, design support services during construction, and additional contingency.

The total value of the requested amendment is $2,528,142 net of all taxes and charges ($2,572,637 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $2,637,877 net of all taxes and charges ($2,684,304 net of Harmonized Sales Tax recoveries) to $5,166,019 net of all taxes and charges ($5,256,941 net of Harmonized Sales Tax recoveries).

The Purchase Order Amendment request included in this report will increase the total value of the professional services assignment by $2,528,142 net of all taxes and charges ($2,572,637 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $2,637,877 net of all taxes and charges ($2,684,304 net of Harmonized Sales Tax recoveries) to $5,166,019 net of all taxes and charges ($5,256,941 net of Harmonized Sales Tax recoveries).

Funding for the Purchase Order Amendment is available in the 2026-2035 Capital Budget and Plan for Transportation Services (Scarlett Rd Project) as summarized in Table 1 below (net of Harmonized Sales Tax recoveries):

Table 1: Financial Impact Summary for Purchase Order 6056419

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Transportation Services, and the Chief Procurement Officer recommend that:  

1. The General Government Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the General Manager, Transportation Services, to amend Purchase Order 6057084 with Vaughan Paving Ltd., for the Construction of Asphalt Speed Humps in the City of Toronto in the amount of $1,570,750 net of all applicable taxes and charges ($1,598,395 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $4,278,514 to $5,849,264 net of all applicable taxes and charges ($5,952,211 net of Harmonized Sales Tax recoveries).

This report is seeking authority to amend Purchase Order 6057084 issued to Vaughan Paving Ltd., for work awarded through Request for Tender Doc5177952812, Contract 25TR-OM-411-TEY-SH for the Construction of Asphalt Speed Humps in the City of Toronto.

This Purchase Order Amendment is required to install a greater number of speed humps approved through Community Council than had been previously estimated in the contract awarded in July 2025 for installation in 2025 and 2026.

The total value of the requested amendment is $1,570,750 net of all applicable taxes and charges ($1,598,395 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $4,278,514 net of all applicable taxes and charges ($4,353,816 net of Harmonized Sales Tax recoveries) to $5,849,264 net of all applicable taxes and charges ($5,952,211 net of Harmonized Sales Tax recoveries).

The total value of the Purchase Order Amendment identified in this report is $1,570,750 net of all applicable taxes and charges ($1,598,395 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $4,278,514 net of all applicable taxes and charges ($4,353,816 net of Harmonized Sales Tax recoveries) to $5,849,264 net of all applicable taxes and charges ($5,952,211 net of Harmonized Sales Tax recoveries).

Funding for the Purchase Order Amendment is available in the 2026-2035 Capital Budget and Plan for Transportation Services as summarized in Table 1 below (net of Harmonized Sales Tax recoveries):

Table 1: Financial Impact Summary of Purchase Order Amendment (net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.C of the City of Toronto Municipal Code Chapter 71, Financial Control By-law, grant authority to the Executive Director, Corporate Real Estate Management to amend Purchase Order Number 6048204 with Read Jones Christoffersen Limited, increasing the current purchase order value by $251,266 net of all applicable taxes ($255,688 net of Harmonized Sales Tax recoveries) revising the total purchase order value from $735,800 net of all applicable taxes ($748,750 net of Harmonized Sales Tax recoveries) to $987,066 net of all applicable taxes ($1,004,438 net of Harmonized Sales Tax recoveries).

2. The General Government Committee, in accordance with Section 71-11.C of the City of Toronto Municipal Code Chapter 71, Financial Control By-law, grant authority to the Executive Director, Corporate Real Estate Management to amend Purchase Order Number 6056498 with Pegah Construction Limited, increasing the current purchase order value by $969,257 net of all applicable taxes ($986,316 net of Harmonized Sales Tax recoveries) revising the total purchase order value from $5,973,445 net of all applicable taxes ($6,078,578 net of Harmonized Sales Tax recoveries) to $6,942,702 net of all applicable taxes ($7,064,894 net of Harmonized Sales Tax recoveries)

The Upper Yonge Village Daycare Centre at 14 St. Clement Avenue is a licensed childcare facility serving the Upper Yonge community. Originally constructed in 1908, the ongoing rehabilitation project at this heritage-designated facility represents a critical investment in maintaining this essential community asset to modern accessibility, structural, and Net Zero standards for continued safe operation as a daycare centre. The Net Zero upgrades are a key component of this work, reflecting the City's commitment to climate action.

The purpose of this report is to request authority to amend Purchase Order Number 6048204 with Read Jones Christoffersen Limited and Purchase Order Number 6056498 issued to Pegah Construction Limited (Pegah) for the Rehabilitation of Upper Yonge Village Daycare Centre at 14 St Clement Avenue, Toronto.

During active demolition and excavation, concealed structural conditions, inherent to a building of this age and construction type, were systematically exposed and promptly assessed by the project team. The extent of the deteriorated structural condition was not fully discovered during the investigation and design phases, as the daycare was still fully operational, limiting the ability to undertake more intrusive assessments. The unforeseen conditions include structural deficiencies, foundation instability and deteriorated structural elements, mainly due to the building’s age.

The required remedial work, along with the associated extension of professional services, represents a targeted and carefully reviewed investment to protect the structural integrity of the heritage facility, ensure code-compliant delivery, and secure the long-term viability of the daycare centre for the community it serves.

The amendment for Purchase Order Number 6048204 with Read Jones Christoffersen Limited includes the provision of additional design, contract administration, and site inspection services due to the discovery of new scope after excavations and the construction schedule extension. The total value of the requested amendment for Purchase Order Number 6048204 is $251,266 net of all applicable taxes and charges ($255,688 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $735,800 net of all applicable taxes ($748,750 net of Harmonized Sales Tax recoveries) to $987,066 net of all applicable taxes ($1,004,438 net of Harmonized Sales Tax recoveries), being a 34 per cent increase of the current Purchase Order.

The amendment for Purchase Order Number 6056498 with Pegah includes the provision of additional general contracting services required to address newly identified structural deficiencies and complete the remaining construction work. The total value of the requested amendment for Purchase Order Number 6056498 is $969,257 net of all applicable taxes and charges ($986,316 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $5,973,445 ($6,078,578 net of Harmonized Sales Tax recoveries) to $6,942,702 net of all applicable taxes ($7,064,894 net of Harmonized Sales Tax recoveries), being a 16 per cent increase of the current Purchase Order.

Funding in the amount of $1,038,484 for the amendments to Purchase Order Number 6048204 with Read Jones Christoffersen Limited, and Purchase Order Number 6056498 with Pegah Construction Limited is included in Corporate Real Estate Management's 2026 Capital Budget and 2027-2035 Capital Plan under WBS Element CCA251-16.  

Funding in the amount of $203,520 has been included in Children's Services' 2026 Operating Budget submission under cost center E0704P for council consideration. Funding details are summarized in Table 1 below:

Table 1 - Financial Impact Summary (net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer have reviewed this report and agree with the financial implications as contained in the Financial Impact Section.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, recommend that:

1. The General Government Committee, in accordance with Section 195-8.4B of the Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the Chief Engineer and Executive Director of Engineering and Construction Services, to award and enter into an agreement with Bennett Mechanical Installations (2001) Ltd., having submitted the lowest compliant bid and meeting the requirements of Request for Tender Doc5474040786, Contract Number 23ECS-MI-02DC, for construction of Pumping Station Retrofit Western Beaches Tunnel - Phase 2 785 to 1725 Lake Shore Boulevard West, in the amount of $52,172,618 net of all applicable taxes and charges ($53,090,856 net of Harmonized Sales Tax recoveries).

2. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to the Chief Engineer and Executive Director of Engineering and Construction Services to amend Purchase Order 6046087 with Stantec Consulting Ltd., for the provision of Services During Construction in the amount of $4,974,258 net of all applicable taxes and charges ($5,061,805 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $1,655,057 net of all applicable taxes and charges to $6,629,315 net of all applicable taxes and charges ($6,745,991 net of Harmonized Sales Tax recoveries) and extend delivery date to July 31, 2029.

3. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to the Chief Engineer and Executive Director of Engineering and Construction Services to amend Purchase Order 6053027 with Stantec Consulting Ltd., for the provision of Post-Construction Services in the amount of $153,835 net of all applicable taxes and charges ($156,542 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $113,499 net of all applicable taxes and charges to $267,334 net of all applicable taxes and charges ($272,039 net of Harmonized Sales Tax recoveries) and extend delivery date to April 30, 2031.

The purpose of this report is to advise of the results of Request for Tender Doc5474040786, Contract Number 23ECS-MI-02DC, for construction of Pumping Station Retrofit Western Beaches Tunnel - Phase 2 785 to 1725 Lake Shore Boulevard West and to request authority to award the contract to Bennett Mechanical Installations (2001) Ltd., all in accordance with the terms, conditions and specifications contained in the Request for Tender documents in the amount of $52,172,618 net of all applicable taxes and charges ($53,090,856 net of Harmonized Sales Tax recoveries).

Authority is also being requested to amend two consulting Purchase Orders issued to Stantec Consulting Ltd., as follows:

- Purchase Order 6046087 for the provision of Services During Construction in the amount of $4,974,258 net of all applicable taxes and charges ($5,061,805 net of Harmonized Sales Tax recoveries) and extend the delivery date to July 31, 2029. This revises the current value from $1,655,057 net of all applicable taxes and charges ($1,684,186 net of Harmonized Sales Tax recoveries) to $6,629,315 net of all applicable taxes and charges ($6,745,991 net of Harmonized Sales Tax recoveries)

- Purchase Order 6053027 for the provision of Post-Construction Services in the amount of $153,835 net of all applicable taxes and charges ($156,543 net of Harmonized Sales Tax recoveries) and extend delivery date to April 30, 2031. This revises the current value from $113,499 net of all applicable taxes and charges ($115,497 net of Harmonized Sales Tax recoveries) to $267,334 net of all applicable taxes and charges ($272,039 net of Harmonized Sales Tax recoveries).

The amendments are required to support Phase 2 of the project and provide additional engineering services during construction and post-construction resulting from the revised two-phase project delivery approach, as well as changes in the project's scope, complexity and duration.

Award for Doc5474040786, Contract Number 23ECS-MI-02DC:

The total value of the contract award is $52,172,618 net of all applicable taxes and charges. The total cost to the City is $53,090,856 including contingency and provisional allowances, and net of Harmonized Sales Tax recoveries.

Funding for this contract is available in Toronto Water's 2026 Capital Budget and 2027-2035 Capital Plan. Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 1 below:

Table 1: Financial Impact Summary of Recommended Contract Award

Amendment to Purchase Order 6046087:

The requested amendment value for Purchase Order 6046087 is $4,974,258 net of all applicable taxes and charges ($5,061,805 net of Harmonized Sales Tax recoveries).

Funding for this Purchase Order Amendment is available in Toronto Water's 2026 Capital Budget and 2027-2035 Capital Plan. Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 2 below.

Amendment to Purchase Order 6053027:

The requested amendment value for Purchase Order6053027 is $153,835 net of all applicable taxes and charges ($156,543 net of Harmonized Sales Tax recoveries).

Funding for the requested Purchase Order Amendments is available in Toronto Water's 2026 Capital Budget and 2027-2035 Capital Plan. The combined total cost to the City is $5,218,347 net of Harmonized Sales Tax recoveries. Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 2.

Table 2: Financial Impact Summary of Purchase Order Amendments for Services During Construction and Post-Construction Services

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, recommend that:

1. The General Government Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to amend Purchase Order Number 6054517 with Bennett Mechanical Installations (2001) Ltd., for the D Building Phase 2 Upgrades at the Ashbridges Bay Treatment Plant in the amount of $4,913,522 net of all applicable taxes and charges ($5,000,000 net of Harmonized Sales Tax recoveries), revising the current Purchase Order Number 6054517 value from $75,275,157 net of all applicable taxes and charges to $80,188,679 net of all applicable taxes and charges ($81,600,000 net of Harmonized Sales Tax recoveries), and extend the delivery date from December 31, 2026 to March 31, 2028.

2. The General Government Committee, in accordance with Section 71-11.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to amend Purchase Order Number 6051143 with GHD Limited for Professional Engineering Services during Construction for Ashbridges Bay Treatment Plant D Building Phase 2 Upgrades in the amount of $3,144,654 net of all applicable taxes and charges, ($3,200,000 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $4,873,363 net of all applicable taxes and charges to $8,018,017 net of all applicable taxes and charges ($8,159,134 net of Harmonized Sales Tax recoveries), and extend the delivery date from December 31, 2026 to March 31, 2028.

The purpose of this report is to request authority to amend Purchase Order Number 6054517 issued to Bennett Mechanical Installations (2001) Ltd., and Purchase Order Number 6051143 issued to GHD Limited for the D Building Phase 2 Upgrades Project at the Ashbridges Bay Treatment Plant.

Purchase Order Number 6054517 issued to Bennett Mechanical Installations (2001) Ltd., through Request for Tenders Doc3754640010, Contract Number 22ECS-MI-03AB is for construction of the D Building Phase 2 Upgrades Project at the Ashbridges Bay Treatment Plant. The amendment is required to address claims arising from unforeseen site conditions and delays, replenish the contract contingency allowance, and provide funding for additional work required to complete the project.

The total value of the Purchase Order Amendment for Bennett Mechanical Installations (2001) Ltd., that is being requested is $4,913,522 net of all applicable taxes and charges ($5,000,000 net of Harmonized Sales Tax recoveries), revising the current value of Purchase Order Number 6054517 from $75,275,157 net of all applicable taxes and charges ($76,600,000 net of Harmonized Sales Tax recoveries) to $80,188,679 net of all applicable taxes and charges ($81,600,000 net of Harmonized Sales Tax recoveries). An extension of the delivery date is also being requested from December 31, 2026 to March 31, 2028..

Purchase Order Number 6051143 issued to GHD Limited through Request for Proposal 9117-17-7281 is for Professional Engineering Services during Construction for Ashbridges Bay Treatment Plant D Building Phase 2. The amendment is needed for additional engineering and contract administration services due to extended construction duration and includes a contingency allowance should the work be further delayed due to any unforeseen construction issues.

The total value of the Purchase Order Amendment for GHD Limited that is being requested is $3,144,654 net of all applicable taxes and charges ($3,200,000 net of Harmonized Sales Tax recoveries), revising the current value of Purchase Order Number 6051143 from $4,873,363 net of all applicable taxes and charges ($4,959,135 net of Harmonized Sales Tax recoveries) to $8,018,017 net of all applicable taxes and charges ($8,159,134 net of Harmonized Sales Tax recoveries). An extension of the delivery date is also being requested from December 31, 2026 to March 31, 2028.

Funding for the Amendment to Purchase Order Number 6054517 for Bennett Mechanical Installations (2001) Ltd. is included in the Toronto Water 2026 Capital Budget and 2027-2035 Capital Plan under WSB Element CWW019-34 (D-Building Phase 2 Construction) with forecasted expenditures as shown in the Table 1 below.

Table 1 - Projected Cash Flows for Amendment to Purchase Order Number 6054517 for D Building Phase 2 Construction (net of Harmonized Sales Tax recoveries).

Funding for the Amendment to Purchase Order Number 6051143 for GHD Limited is included in the Toronto Water 2026 Capital Budget and 2027-2035 Capital Plan under WSB Element CWW019-34 (D Building Phase 2 Upgrades Contract Administration) with forecasted expenditures as shown in Table 2 below.

Table 2 - Projected Cash Flows for Amendment to Purchase Order Number 6051143 for Professional Engineering Services during Construction for Ashbridges Bay Treatment Plant D Building Phase 2 Upgrades (net of Harmonized Sales Tax recoveries).

The Chief Financial Officer and Treasurer has received this report and agrees with the financial impact information.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, Purchasing and Materials Management, recommend that:

1. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to the Chief Engineer and Executive Director to amend Purchase Order 6056305 with Drainstar Contracting Ltd., for the construction of new storm collectors and other improvements for the Fairbank Silverthorn Project by increasing the value by $1,560,000 net of all applicable taxes and charges ($1,587,456 net of Harmonized Sales Tax recoveries), from $65,939,065 net of all applicable taxes and charges ($67,099,593 net of Harmonized Sales Tax recoveries) to $67,499,065 net of all applicable taxes and charges ($68,687,049 net of Harmonized Sales Tax recoveries).

This report requests authority to amend Purchase Order Number 6056305, awarded under Doc4377242742, Contract Number 23ECS-MI-02FS, issued to Drainstar Contracting Ltd., for the construction of new storm collectors and other improvements in the Basement Flooding Protection Program Study Area 3, also referred to as the Fairbank Silverthorn Project.

Transportation Services has requested this amendment for additional roadwork on Eglinton Avenue West between Gilbert Avenue and Ronald Avenue be delivered through the Fairbank Silverthorn Project so that road restoration can occur immediately following completion of the sewer works, minimizing public disruption, streamlining project delivery, and avoiding future rework.

The total value of the Purchase Order Amendment being requested is $1,560,000 net of all applicable taxes and charges ($1,587,456 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $65,939,065  net of all applicable taxes and charges ($67,099,593 net of Harmonized Sales Tax recoveries) to $67,499,065 net of all applicable taxes and charges ($68,687,049 net of Harmonized Sales Tax recoveries).

Purchase Order Amendment - Fairbank Silverthorn Basement Flooding Protection Program - Contract 3

The total value of the Purchase Order Amendment identified in this report is $1,560,000 net of all taxes and charges. The total cost to the City is $1,587,456 net of Harmonized Sales Tax Recoveries.

Funding is included in Transportation Services 2026 Capital Budget and 2027-2035 Capital Plan. Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 1:

Table 1: Financial Impact Summary of Purchase Order Number 6056305 (net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information included in the Financial Impact section.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, recommend that:  

1. The General Government Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to amend Purchase Order Number 6056437 with Stantec Consulting Ltd., for the provision of additional professional engineering services associated with the Bridge Program Management Assignment 2, Contract Number RFP-20ECS-TI-22BE, in the amount of $1,477,359 net of all applicable taxes and charges ($1,503,361 net of Harmonized Sales Tax recoveries), revising the current value of Purchase Order Number 6056437 from $20,099,196 net of all applicable taxes and charges ($20,452,941 net of Harmonized Sales Tax recoveries) to $21,576,555 net of all applicable taxes and charges ($21,956,302 net of Harmonized Sales Tax recoveries).

This report is seeking authority to amend Purchase Order Number 6056437 issued to Stantec Consulting Ltd., (formerly Morrison Hershfield Limited) awarded through Request for Proposals Doc2754972072 for Professional Engineering Services for the Bridge Program Management Assignment 2, Contract Number RFP-20ECS-TI-22BE.

The amendment is being requested for additional professional engineering fees associated with Bridge Program Management Assignment 2, which requires the reconciliation of engineering fees on bridge projects where the tendered construction values exceeded the estimated construction value used at the time of design commencement. Under the terms of the consulting agreement, Stantec Consulting Ltd.'s engineering services fees are paid as a percentage of construction contract award value and reconciled once the tendered construction value is known, or for shelved structures, on the basis of the pre-tender construction estimate. Several bridge projects have tendered materially above the construction values estimated at design commencement, driven by sustained market escalation, site-specific complexities during detailed design, and the addition of three F.G. Gardiner Expressway structures to the program. The Provisional Sum included at award to fund these fee adjustments has been substantially drawn down over the course of the program and is no longer sufficient to accommodate the reconciliations required for these bridge projects.

The total value of the Purchase Order Amendment for Stantec Consulting Ltd., that is being requested is $1,477,359 net of all applicable taxes and charges ($1,503,361 net of Harmonized Sales Tax recoveries), revising the current value of Purchase Order Number 6056437 from $20,099,196 net of all applicable taxes and charges ($20,452,941 net of Harmonized Sales Tax recoveries) to $21,576,555 net of all applicable taxes and charges ($21,956,302 net of Harmonized Sales Tax recoveries).

Approval of this Purchase Order Amendment will allow Stantec Consulting Ltd., to be compensated for these fee reconciliations in accordance with the consulting agreement and is required to enable continued delivery of the Bridge Program Management Assignment 2 through to its planned conclusion in 2028.

The total value of the requested amendment for Purchase Order Number 6056437 is $1,477,359 net of all applicable taxes and charges ($1,503,361 net of Harmonized Sales Tax recoveries), revising the current value of Purchase Order Number 6056437 from $20,099,196 net of all applicable taxes and charges ($20,452,941 net of Harmonized Sales Tax recoveries) to $21,576,555 net of all applicable taxes and charges ($21,956,302 net of Harmonized Sales Tax recoveries).

Funding for the Purchase Order Amendment is available in the 2026-2035 Capital Budget and Plan for Transportation Services (Bridge Rehabilitation and F.G. Gardiner Rehabilitation Programs), as summarized in Table 1 below (net of Harmonized Sales Tax recoveries).

Table 1: Financial Impact Summary (net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Toronto Water, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Blanket Contract 47024197 and execute an amending agreement to the City's agreement to Lystek International Corporation for increased haulage costs associated with the increased volumes of biosolids which cannot be processed at the pelletizer facility due to ongoing maintenance shutdowns by increasing the overall value by $225,000 net of all applicable taxes ($228,960 Net of Harmonized Sales Tax Recoveries), from $14,740,374 net of all taxes and charges to $14,965,374 net of all applicable taxes ($15,228,765 Net of Harmonized Sales Tax Recoveries).

2. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend the legal agreement and increase Blanket Contract 47024222 and execute an amending agreement to the City's agreement issued to Terratec Environmental Ltd., for increased haulage costs associated with the increased volumes of biosolids which cannot be processed at the pelletizer facility due to ongoing maintenance shutdowns by increasing the overall value by $1,200,000 net of all applicable taxes ($1,221,120 Net of Harmonized Sales Tax Recoveries), from $11,645,789 net of all taxes and charges to $12,845,789 net of all applicable taxes ($13,071,875 Net of Harmonized Sales Tax Recoveries).

3. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Blanket Contract 47025850 and execute an amending agreement to the City's agreement to SNF Canada Ltd., to add the supply of polymer for Highland Creek Treatment Plant by increasing the overall value by $5,691,696 net of all applicable taxes ($5,791,870 Net of Harmonized Sales Tax Recoveries), from $19,739,208 net of all taxes and charges to $25,430,904 net of all applicable taxes ($25,878,488 Net of Harmonized Sales Tax Recoveries).

The purpose of this report is to request authority to amend three (3) blanket contracts: 47024197 issued to Lystek International Corporation (Lystek), 47024222 issued to Terratec Environmental Ltd. (Terratec), and 47025850 issued to SNF Canada Ltd. (SNF Canada).

Amendments to the Lystek and Terratec blanket contracts are required due to increased 2025 haulage volumes resulting from planned and unplanned pelletizer maintenance at the Ashbridges Bay Treatment Plant, to ensure sufficient funding for the remainder of the final contract period. An amendment to the SNF Canada blanket contract is required to support polymer supply at the Highland Creek Treatment Plant, which was excluded from the original solicitation because a separate polymer contract for that plant remained in effect until the second quarter of 2026. The proposed amendment would expand the contract to include Highland Creek Treatment Plant requirements for the balance of the current contract term and option year renewal periods.

The total amount of amendment being requested is $7,116,696 net of all applicable taxes ($7,241,950 Net of Harmonized Sales Tax Recoveries), increasing the total contract target values from $46,125,371 ($46,937,178 Net of Harmonized Sales Tax Recoveries) to $53,242,067 net of all applicable taxes ($54,179,127 Net of Harmonized Sales Tax Recoveries).

Amendment of Contract 47024197, issued to Lystek International Corporation (Lystek), for the final contract period, by an additional $225,000 net of all taxes and charges ($228,960 Net of Harmonized Sales Tax Recoveries) will increase the contract value from $14,740,374 net of Harmonized Sales Tax to $14,965,374 net of Harmonized Sales Tax ($15,228,765 Net of Harmonized Sales Tax Recoveries).

Amendment of Contract 47024222, issued to Terratec Environmental Ltd (Terratec), for the final contract period, by an additional $1,200,000 net of all taxes and charges ($1,221,120 Net of Harmonized Sales Tax Recoveries) will increase the contract value from $11,645,789 net of Harmonized Sales Tax to $12,845,789 net of Harmonized Sales Tax ($13,071,875 Net of Harmonized Sales Tax Recoveries).

Amendment of Contract 47025850, issued to SNF Canada Ltd., for the current contract period, including all option years by an additional $5,691,696 net of all taxes and charges ($5,791,870 Net of Harmonized Sales Tax Recoveries) will increase the contract value from $19,739,208 net of Harmonized Sales Tax to $25,430,904 net of Harmonized Sales Tax ($25,878,488 Net of Harmonized Sales Tax Recoveries)

Funding for 2026 is included in the Toronto Water 2026 Operating Budget. Funding for future years will be included in Toronto Water's 2027-2029 Operating Budget Submissions. Additional details follow in Table 1 and Table 2.

Table 1: Financial Impact Summary Biosolid Hauler Contracts (Net of Harmonized Sales Tax Recoveries)

Table 2: Financial Impact Summary Polymer Contract (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 195-8.4B of the Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the Chief Engineer and Executive Director of Engineering and Construction Services to award and enter into an agreement with ASCO Construction (Toronto) Ltd., having submitted the lowest compliant bid and meeting the specifications in conformance with the Tender requirements of Request for Tender Doc5471369482, Contract Number 23ECS-MI-01DC, for construction of Offline Storage Tank (DWST2) East Don Sanitary Trunk Sewer at 1236 and 1240 Sheppard Avenue East, in the amount of $43,694,149 net of all applicable taxes and charges ($44,463,166 net of Harmonized Sales Tax recoveries).

2. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to the Chief Engineer and Executive Director of Engineering and Construction Services to amend Purchase Order  6045927 with Associated Engineering (Ont.) Inc., for the provision of Detailed Design in the amount of $544,151 net of all applicable taxes and charges ($553,728 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $2,498,326 net of all applicable taxes and charges to $3,042,476 net of all applicable taxes and charges ($3,096,024 net of Harmonized Sales Tax recoveries) and extend delivery date to December 31, 2028.

3. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to the Chief Engineer and Executive Director of Engineering and Construction Services to amend Purchase Order  6052716 with Associated Engineering (Ont.) Inc., for the provision of Services During Construction in the amount of $1,937,953 net of all applicable taxes and charges ($1,972,061 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $3,051,458 net of all applicable taxes and charges to $4,989,411 net of all applicable taxes and charges ($5,077,225 net of Harmonized Sales Tax recoveries) and extend delivery date to December 31, 2029.

4. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to the Chief Engineer and Executive Director of Engineering and Construction Services to amend Purchase Order  6055600 with Associated Engineering (Ont.) Inc., for the provision of Post-Construction Services in the amount of  $237,877 net of all applicable taxes and charges ($242,064 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $50,870 net of all applicable taxes and charges to $288,747 net of all applicable taxes and charges ($293,829 net of Harmonized Sales Tax recoveries) and extend delivery date to December 31, 2031.

The purpose of this report is to advise of the results of Request for Tender Doc5471369482, Contract Number 23ECS-MI-01DC, for construction of Offline Storage Tank (DWST2) East Don Sanitary Trunk Sewer at 1236 and 1240 Sheppard Avenue East, and to request authority to award the contract to ASCO Construction (Toronto) Ltd., all in accordance with the terms, conditions and specifications contained in the Request for Tender documents in the amount of $43,694,149 net of all applicable taxes and charges ($44,463,166 net of Harmonized Sales Tax recoveries).

Authority is also being requested to amend three consulting Purchase Orders to Associated Engineering (Ont.) Inc.:

1. To amend Purchase Order 6045927 to Associated Engineering (Ont.) Inc., for the provision of Detailed Design in the amount of $544,151 net of all applicable taxes and charges ($553,728 net of Harmonized Sales Tax recoveries) and extend delivery date to December 31, 2028. This revises the existing Purchase Order value from $2,498,326 net of all applicable taxes and charges ($2,542,296 net of Harmonized Sales Tax recoveries) to $3,042,477 net of all applicable taxes and charges ($3,096,025 net of Harmonized Sales Tax recoveries);

2. To amend Purchase Order 6052716 to Associated Engineering (Ont.) Inc., for the provision of Services During Construction in the amount of $1,937,953 net of all applicable taxes and charges ($1,972,061 net of Harmonized Sales Tax recoveries) and extend delivery date to December 31, 2029. This revises the existing Purchase Order value from $3,051,458 net of all applicable taxes and charges ($3,105,164 net of Harmonized Sales Tax recoveries) to $4,989,411 net of all applicable taxes and charges ($5,077,225 net of Harmonized Sales Tax recoveries);

3. To amend Purchase Order 6055600 to Associated Engineering (Ont.) Inc., for the provision of Post-Construction Services in the amount of $237,877 net of all applicable taxes and charges ($242,064 net of Harmonized Sales Tax recoveries) and extend delivery date to December 31, 2031. This revises the existing Purchase Order value from $50,870 net of all applicable taxes and charges ($51,765 net of Harmonized Sales Tax recoveries) to $288,747 net of all applicable taxes and charges ($293,829 net of Harmonized Sales Tax recoveries).

The amendments are required due to significant project scope changes, increased design and construction requirements, and the extension of the project schedule resulting from the phased delivery approach.

Award for Doc5471369482, Contract Number 23ECS-MI-01DC:

The total value of the contract award is $43,694,149 net of all applicable taxes and charges. The total cost to the City is $44,463,166 including contingency and provisional allowances, and net of Harmonized Sales Tax recoveries.

Funding for this contract is available in Toronto Water's 2026 Capital Budget and 2027-2035 Capital Plan. Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 1:

Table 1: Financial Impact Summary of Recommended Contract Award

Amendment to Purchase Order 6045927:

The requested amendment value for Purchase Order 6045927 is $544,151 net of all applicable taxes and charges ($553,728 net of Harmonized Sales Tax recoveries).

Amendment to Purchase Order 6052716:

The requested amendment value for Purchase Order 6052716 is $1,937,953 net of all applicable taxes and charges ($1,972,061 net of Harmonized Sales Tax recoveries).

Amendment to Purchase Order 6055600:

The requested amendment value for Purchase Order 6055600 is $237,877 net of all applicable taxes and charges ($242,064 net of Harmonized Sales Tax recoveries).

Funding for the requested Purchase Order Amendments is available in Toronto Water's 2026 Capital Budget and 2027-2035 Capital Plan. The combined total cost to the City is $2,767,853 net of Harmonized Sales Tax recoveries. Funding details with forecasted expenditures are summarized in Table 2.

Table 2: Financial Impact Summary of Purchase Order Amendments for Detailed Design, Services During Construction and Post-Construction Services

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 195-8.4.A of the Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to award and enter into an agreement with Bennett Mechanical Installations (2001) Ltd., having submitted the lowest compliant bid and meeting the requirements of Request for Tender Doc5528279713, Contract Number 25ECS-MI-02HU, for the Humber Treatment Plant Aeration Blower System Upgrades, in the amount of $76,108,455 net of all applicable taxes and charges ($77,447,964 net of Harmonized Sales Tax recoveries).

The purpose of this report is to advise of the results of Request for Tender Doc5528279713, Contract Number 25ECS-MI-02HU, for the Humber Treatment Plant Aeration Blower System Upgrades, and to request authority to enter an agreement with Bennett Mechanical Installations (2001) Ltd., in the amount of $76,108,455 net of all applicable taxes and charges ($77,447,964 net of Harmonized Sales Tax recoveries), all in accordance with the terms, conditions, and specifications contained in the Request for Tender documents. 

The Humber Treatment Plant Aeration Blowers System Upgrades construction is expected to commence in the Third Quarter of 2026 and is projected to be completed in the First Quarter of 2030.

The total value of the contract award for Doc5528279713, Contract Number 25ECS-MI-02HU is $76,108,455 net of all applicable taxes and charges. The total cost to the City is $77,447,964 including contingency, provisional sums and cash allowance, net of Harmonized Sales Tax recoveries. The contingency allowance will be allocated and added into the contract as and when required to address any unforeseen changes which may arise during the construction stage of the project.

Funding for this contract is available in Toronto Water's 2026 Capital Budget and 2027-2035 Capital Plan under WBS Element CWW037-14 (Blower Replacement). Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 1:

Table 1: Financial Impact Summary of Recommended Contract Award

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, recommend that:

1. The General Government Committee, in accordance with Section 195-8.4 of the Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to award and enter into an agreement with KAPP Infrastructure Inc., having submitted the lowest compliant bid and meeting the specifications and requirements of Request for Tender Doc5644849697, Contract  Number 26ECS-BE-18SB, for Rockcliffe Riverine Flood Mitigation Project Phase 1: Jane Street over Black Creek (ID 091) Bridge Replacement, in the amount of $90,886,100 net of all applicable taxes and charges ($92,485,695 net of Harmonized Sales Tax recoveries).

The purpose of this report is to advise of the results of the Request for Tender Doc5644849697, Contract Number 26ECS-BE-18SB, for the Rockcliffe Riverine Flood Mitigation Project Phase 1: Jane Street over Black Creek (ID 091) Bridge Replacement and to request the authority to enter into an agreement with KAPP Infrastructure Inc., in the amount of $90,886,100 net of all applicable taxes and charges $92,485,695 net of Harmonized Sales Tax recoveries), all in accordance with the terms, conditions and specifications contained in the Request for Tender documents. The work will replace the existing Jane Street structure as part of the broader Rockcliffe Riverine Flood Mitigation Project.

The total value of the contract award is $90,886,100 net of all applicable taxes and charges. The total cost to the City is $92,485,695 including contingency and provisional sums and net of Harmonized Sales Tax recoveries.

Funding for this contract is available in the 2026-2035 Capital Budget and Plan for Transportation Services. Additional funding details are provided in Table 1.

Table 1: Financial Impact Summary of Recommended Contract Award

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Interim Chief Technology Officer, and Chief Procurement Officer recommend that:

1. City Council, in accordance with Section 195-7.1(C.) of Toronto Municipal Code Chapter 195 (Procurement) and Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Interim Chief Technology Officer to negotiate an amendment to Blanket Contract 47022313 with Beanfield Metroconnect to a value up to $14,000,000 net of all applicable charges and taxes ($14,246,400 net of Harmonized Sales Tax Recoveries), revising the current contract value from $23,490,110 net of all applicable taxes and charges ($23,903,536 net of Harmonized Sales Tax recoveries) to $37,490,110 net of all applicable taxes and charges ($38,149,936 net of Harmonized Sales Tax recoveries) and extend the term an additional five (5) years with two (2) additional one (1) year option periods to April 16, 2034.

The purpose of this report is to request authority to amend Blanket Contract 47022313 with Beanfield Metroconnect, a Toronto-based, Canadian supplier, for Wide Area Network Services, by an upper limit of $14,000,000 net of all applicable taxes and charges ($14,246,400 net of Harmonized Sales Tax recoveries), and amending the term by an additional five (5) years with the option to extend the contract by two (2) additional one (1) year periods.

A Wide Area Network is a critical piece of digital infrastructure that connects many locations (Local Area Networks) into a single, secure network. It is the digital backbone that connects an organization's locations across a city, region, or country. For the City of Toronto, a Wide Area Network allows buildings like City Hall, emergency services, libraries, community centres, water facilities, traffic systems, and other municipal sites to operate as one connected organization.

Beanfield Metroconnect provides the Wide Area Network infrastructure and configuration that enables centralized access to shared systems and services at multiple City locations. The City's Wide Area Network also provides redundancy so that if one connection fails, services can continue without disruption.

The existing agreement has been in place since April 16, 2009, expires on April 16, 2027. This report recommends negotiating an amendment for an additional five (5) years with two additional, one (1) year option years, to maintain continuity of service, and continuing to leverage established infrastructure. At the time of writing this report, City staff verified through third-party analysis that pricing in this proposed amendment remains competitive.

A non-competitive procurement may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This procurement will be proceeding under the exception related to Exclusive Rights, where Beanfield Metroconnect and the City have determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract, are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.[C]).

The total value of the requested amendment is $14,000,000 net of all applicable charges and taxes ($14,246,400 net of Harmonized Sales Tax Recoveries). This will increase the contract ceiling from $23,490,110 net of all applicable taxes and charges ($23,903,536 net of Harmonized Sales Tax recoveries) to $37,490,110 net of all applicable taxes and charges ($38,149,936 net of Harmonized Sales Tax recoveries).

Table 1: Financial Impact Summary (Net of Harmonized Sales Tax Recoveries)

Funding in the amount of $8,932,770 net of Harmonized Sales Tax Recoveries will be included in Technology Services Division's 2027-2034 Operating Budget submissions for consideration through future years budget process.

The requested amounts for 2027-2034 for other City divisions are subject to annual budget allocations within each division's budget to the amount of $5,313,630 net of Harmonized Sales Tax Recoveries. City Divisions may access this contract on an as-required basis for Wide Area Network services, as funded by their respective Capital and Operating budgets. While the purchases will fluctuate based on divisional requirements and other unforeseen factors, including expansion of sites and increased bandwidth requirements, the contract value takes this into account based on historical averages.

City divisions will access Wide Area Network services under the contract through the City's established service request and provisioning processes. Service orders, changes, and lifecycle management activities are managed through Telecom Expense Management System and associated operational workflows.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Interim Chief Technology Officer, the Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, recommend that:

1. City Council authorize the Interim Chief Technology Officer and the Chief Engineer and Executive Director, Engineering and Construction Services, in accordance with Section 195-7.1(C.) of Toronto Municipal Code Chapter 195 (Procurement) to negotiate and execute an amendment to the existing contract with e-Builder Inc., to extend the term of the agreement for an additional four (4) year period, from March 25, 2027 to March 24, 2031, on the same terms and conditions, and in a form satisfactory to the City Solicitor.

2. City Council, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control), grant authority to the Interim Chief Technology Officer and the Chief Engineer and Executive Director, Engineering and Construction Services to amend Purchase Order Number 6053207 with e-Builder Inc., for a term of up to March 24, 2031, in the amount of $4,988,313 net of all applicable taxes and charges ($5,076,107 net of Harmonized Sales Tax recoveries), revising the current purchase order value from $5,968,061 to $10,956,374 net of all applicable taxes and charges;

3. City Council authorize the Interim Chief Technology Officer and the General Manager, Parks and Recreation in accordance with Section 195-7.1(C.) of Toronto Municipal Code Chapter 195 (Procurement) and Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), create a Purchase Order with e-Builder Inc., for a term of up to March 24, 2031, for a total value of $2,068,401 net of all applicable taxes and charges ($2,104,805 net of Harmonized Sales Tax Recoveries).

4. City Council authorize the Interim Chief Technology Officer and the General Manager, Transportation Services in accordance with Section 195-7.1(C.) of Toronto Municipal Code Chapter 195 (Procurement) and Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), create a Purchase Order with e-Builder Inc., for a term of up to March 24, 2031, for a total value of $1,049,928 net of all applicable taxes and charges ($1,068,407 net of Harmonized Sales Tax Recoveries).

The purpose of this report is to request authority to extend the City's existing agreement with e-Builder Inc., and increase contract values to support the continued use and expansion of Trimble Unity Construct, a cloud-based solution that supports the planning, delivery, oversight, and reporting of infrastructure capital projects throughout their lifecycle.

Specifically, this report requests authority to:

- Extend the existing Master Services Agreement with e-Builder Inc., for an additional four-year term from March 25, 2027, to March 24, 2031;

- Amend Purchase Order No. 6053207 to support ongoing subscriptions, system enhancements, integration activities, and professional services for Engineering and Construction Services and Toronto Water; and

- Establish new purchase orders to support the implementation and adoption of Trimble Unity Construct within Parks and Recreation and Transportation Services.

This report requests a total ceiling authority only and does not commit the City to spend the full authorized amount.

Extending the current contract enables the City to maximize value from its existing investment by recovering previously unused subscription costs, in alignment with Auditor General recommendations (AU7.2), while leveraging the direct vendor's specialized expertise and experience for the professional services required to support ongoing enhancements and integration with existing City systems and business processes.

The City’s current infrastructure capital project management tool, Project Tracking Portal, no longer meets operational needs. Following a competitive procurement led by Engineering and Construction Services in collaboration with the Technology Services Division, Trimble Unity Construct was implemented for Engineering and Construction Services in May 2026. Continuing and expanding the use of Trimble Unity Construct supports Council direction and Auditor General recommendations to modernize infrastructure construction project management, strengthen financial oversight, and improve real-time tracking, risk management, and decision-making.

A non-competitive procurement may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This procurement will be proceeding under the exception related to Exclusive Rights, where e-Builder Inc., and the City have determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract, are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.C).

City Council approval is required in accordance with Municipal Code Chapter 195, Procurement, where the current request exceeds the Chief Procurement Officer’s authority of the cumulative five-year (5) commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law.

This report recommends amending existing Purchase Order 6053207 for Engineering and Construction Services, and to execute two (2) separate Purchase Orders, to onboard other divisions onto the newly implemented standard Trimble Unity Construct system.

Funding for these requested amendments is available in the 2026-2035 Capital Budgets and Plans for Technology Services Division, Parks and Recreation, and Toronto Water. Funding for the requested contract terms will be included in the 2027-2030 Operating Budget submissions for Technology Services Division, Parks and Recreation, Transportation Services, and Engineering and Construction Services where required for consideration through future budget processes.

Annual operating costs for subscriptions are estimated based on anticipated total capital spend managed through Trimble Unity Construct by each division.

Additional funding details for each amendment follow in the tables below.

Table 1 - Financial Impact Summary of Recommended Amendment to Purchase Order 6053207 for Engineering and Construction Services and Toronto Water with e-Builder Inc.

Table 2 - Financial Impact Summary of Recommended Purchase Order for Parks and Recreation with e-Builder Inc.

Table 3 - Financial Impact Summary of Recommended Purchase Order for Transportation Services with e-Builder Inc.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Interim Chief Technology Officer, and the Chief Procurement Officer recommend that:

1. City Council, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Interim Chief Technology Officer, to amend Purchase Order 7200000116, established through GG24.9, with Medallia Inc., by increasing the total ceiling authority by $233,620 USD ($322,395 CAD) net of all applicable taxes and charges or $237,731 USD ($328,069 CAD) net of Harmonized Sales Tax Recoveries, revising the total ceiling authority from $195,364 USD to $428,983 USD net of taxes and charges, and at the time of writing this report in May 2026, that $1 USD = $1.38 CAD.

The purpose of this report is to request authority to amend Purchase Order 7200000116, established through GG24.9 (Review and Renewal of Technology Maintenance Contracts for Sustainment of City Services from 2026-2030), with Medallia Inc., a US supplier, increasing the contract value by $233,620 USD ($322,395 CAD) net of all applicable taxes and charges or $237,731 USD ($328,069 CAD) net of Harmonized Sales Tax recoveries in 2026 and 2027 for its digital data collection and analysis tool.

Since 2018, the City of Toronto has used the provider CheckMarket (now Medallia following its acquisition in 2021) to support service delivery that involves collecting and analyzing input from the public, staff, and other stakeholders. Staff leverage Medallia to design, distribute, and analyze surveys, support intake forms and data capture, and low / no code automation across more than 30 divisions. This includes, but is not limited to, Waste Collection account registration, Toronto Public Library surveys, and internal staff training surveys.

City Council previously granted authority to renew the agreement with Medallia for a new five-year term from 2026-2030 (GG24.9). However, Medallia introduced a new licensing model in 2025, and the existing authority is no longer sufficient.

An amendment to the Purchase Order is required to ensure continuity of services enabled by Medallia while staff conduct a market scan and develop a transition strategy to migrate City divisions to a more cost-effective and sustainable solution, either within its existing technology portfolio or another supplier. This will include reviewing options to transition to a Canadian supplier, if available, to provide the required services to City divisions. Market scanning and development of the transition strategy will proceed through 2026, and staff anticipate bringing an update report to General Government Committee in 2027.

The total value of the requested amendment is $233,620 USD ($322,395 CAD) net of all applicable charges and taxes ($237,731 USD ($328,069 CAD) net of Harmonized Sales Tax Recoveries). This will increase the total ceiling authority of Purchase Order 7200000116 from $195,364 USD ($269,602 CAD) to $428,983 USD ($591,997 CAD) net of all applicable taxes and charges or $436,533 USD ($602,416 CAD) net of Harmonized Sales Tax Recoveries.

Table 1 - Financial Impact Summary of Recommended Contract Amendment (Net of Harmonized Sales Tax Recoveries) in USD

Table 2 - Financial Impact Summary of Recommended Contract Amendment (Net of Harmonized Sales Tax Recoveries) in CAD (May 2026, $1 USD = $1.38 CAD)

Funding for the current year is included in the 2026 Operating Budget for Technology Services, Toronto Public Library and Toronto Public Health. Funding for the requested contract term will be included in Technology Services Division, Toronto Public Library and Toronto Public Health Operating Budget submissions for consideration through future years' budget processes.

The requested amounts for 2027 for Various Divisions are subject to annual budget allocations within each division's budget to the amount of $60,852 USD ($83,976 CAD) net of Harmonized Sales Tax Recoveries. Starting in 2027, City Divisions may use the Medallia platform on an as-required basis, as funded by their respective Capital and Operating budgets. While the purchases will fluctuate based on divisional requirements, the contract value takes this into account based on historical use.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with information included in the Financial Impact section.

The Medical Officer of Health, and the Chief Procurement Officer recommend that:  

1. City Council in accordance with Section 195-7.4 D of the Toronto Municipal Code 195 (Procurement By-Law), grant authority to the Medical Officer of Health and the Chief Procurement Officer to:

a. Extend Purchase Order 6050426 for five (5) years, to January 31, 2029; and

b. Extend the associated Master Services Agreement for a period of five (5) years with an annual pricing increase of 2.4 per cent or the Consumer Price Index, whichever is lower, under the same terms and conditions as the existing agreement, and in a form satisfactory to the City Solicitor.

The purpose of this report is to seek authority to amend Purchase Order Number 6050426 and the associated Master Services Agreement issued to Intrahealth Canada Limited, which was established through a competitive Request for Proposal process.

The amendment is needed to sustain the production and non-production hosting, software maintenance, support, and all Electronic Medical Records software releases.

The total value of the Purchase Order Amendment for Intrahealth Canada Limited that is being requested is $30,885 net of all taxes and charges ($31,427 net of Harmonized Sales Tax recoveries), revising the current value of the Purchase Order from $638,088 to $669,515 and extending the term of the contract to January 31, 2029.

City Council approval is required in accordance with Municipal Code Chapter 195, Procurement, where the current request exceeds the Chief Procurement Officer’s authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.4(D) of the Procurement By-law.

The total value of the purchase order extension is $669,515 net of Harmonized Sales Tax recoveries, compared to the previous purchase order value of $638,088, representing an increase of $31,427. The cost is shared between the City of Toronto and the Province of Ontario.

The financial impact of the Amended Purchase Order is outlined in Table 1 below.

Table 1: Financial Impact Summary of Amended Purchase Order

Toronto Public Health has paid all costs incurred in 2024 and 2025, as outlined in Table 1 above, within its respective 2024 and 2025 Operating Budgets.

Funding of $143,704 gross and $35,926 net is included in Toronto Public Health's 2026 Operating Budget. Funding required to support the remaining of Option Years from 2027 to 2029, outlined in Table 1, will be included in the base budgets of Toronto Public Health’s Operating Budget submissions for the respective years, subject to Council consideration and approval.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the General Manager, Toronto Water, recommend that:

1. City Council adopt the confidential instructions to staff set out in Confidential Attachment 1 to the report, and direct that that the confidential instructions in Confidential Attachment 1 remain confidential at the discretion of the Chief Engineer and Executive Director, Engineering and Construction Services and the General Manager, Toronto Water, in consultation with the City Solicitor, and that the balance of Confidential Attachment 1 to this report remain confidential in its entirety as it includes information related to litigation or potential litigation affecting the City and that it includes a position, plan, or criteria to be applied to any negotiations carried on, or to be carried on, by or on behalf of the City.

This report seeks authority to reallocate funds for construction of the Effluent Disinfection System Upgrades Project at Ashbridges Bay Treatment Plant. The reallocation is needed for potential resolution of claims related to the project.

Details outlined in Confidential Attachment 1.

The Chief Financial Officer and Treasurer has received this report and agrees with the financial impact information.

The Chief Engineer and Executive Director of Engineering and Construction Services, the General Manager of Toronto Water, and the Chief Procurement Officer, recommend that:

1. City Council, in accordance with section 71-8.C.(1) of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorize the reallocation of project costs and cash flows within Toronto Water's 2026 Capital Budget and 2027-2035 Capital Plan in the total amount of $10,070,000 net of Harmonized Sales Tax recoveries from the 2022-2024 Watermain Replacement Project, as presented in Table 4 of the Financial Impact Statement, with zero budget impact to Toronto Water. 

2. City Council, in accordance with Section 195-8.4B of the Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the Chief Engineer and Executive Director of Engineering and Construction Services, to award and enter into an agreement with Alberici Constructors Ltd., having submitted the lowest compliant bid and meeting the requirements of Request for Tender Doc5534207316, Contract Number 25ECS-MI-01IS for The Project in the amount of $34,027,915 net of all applicable taxes and charges ($34,626,806 net of Harmonized Sales Tax recoveries), subject to approval of Recommendation 1 above.

3. City Council, in accordance with section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to Chief Engineer and Executive Director of Engineering and Construction Services to amend Purchase Order 7100000228 with R.V. Anderson Associates Limited, for contract administration services in the amount of $720,877 net of all applicable taxes and charges ($733,564 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $1,048,108 net of all applicable taxes and charges to $1,768,985 net of all applicable taxes and charges ($1,800,119 net of Harmonized Sales Tax recoveries), subject to approval of Recommendation 1 above, and extend the delivery date from December 31, 2028 to December 31, 2029.

4. City Council, in accordance with section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to Chief Engineer and Executive Director of Engineering and Construction Services to amend Purchase Order 7100000229 with R.V. Anderson Associates Limited, for post-construction services in the amount of $119,258 net of all applicable taxes and charges ($121,357 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $38,125 net of all applicable taxes and charges to $157,383 net of all applicable taxes and charges ($160,153 net of Harmonized Sales Tax recoveries), subject to approval of Recommendation 1 above, and extend the delivery date from December 31, 2030 to December 31, 2031.

The purpose of this report is to advise of the results of Request for Tender Doc5534207316, Contract Number 25ECS-MI-01IS, for the Toronto Island Water Treatment Plant Travelling Screens and Raw Water Pumps Replacement (herein referred to as "The Project”), and to request authority to enter into an agreement with Alberici Constructors Limited, all in accordance with the terms, conditions and specifications contained in the Request for Tender documents, in the amount of $34,027,915 net of all applicable taxes and charges ($34,626,806 net of Harmonized Sales Tax recoveries).

Authority is also being requested to amend Purchase Order 7100000228 with R.V. Anderson Associates Limited, for additional Services During Construction in the amount of $720,877 net of all applicable taxes and charges ($733,564 net of Harmonized Sales Tax recoveries), and amend Purchase Order 7100000229 with R.V. Anderson Associates Limited, for additional Services During Post-Construction in the amount of $119,258 net of all applicable taxes and charges ($121,357 net of Harmonized Sales Tax recoveries). An extension of the delivery date is also being requested from December 31, 2028 to December 31, 2029, for Purchase Order 7100000228, and from December 31, 2030 to December 31, 2031, for Purchase Order 7100000229.

These amendments are required due to project scope changes and an extended construction schedule. The scope was expanded to include additional instrumentation, control systems, equipment testing, and repairs. The construction schedule has also been extended to 33 months to allow the work to be completed while maintaining continuous operation of the Island Water Treatment Plant and uninterrupted drinking water and Deep Lake Water Cooling services.

To support the construction contract award and purchase order amendments, authority is being requested to reallocate project costs and cash flows within Toronto Water's Approved 2026 Capital Budget and Approved 2027-2035 Capital Plan in the amount of $10,070,000 (net of Harmonized Sales Tax recoveries). 

Award for Doc5534207316

The total value of the contract award is $34,027,915 net of all applicable taxes and charges ($38,451,544 including all applicable taxes and charges). The contract value includes allocated contingency that will be added into the contract to address any future unforeseen changes which may arise during the construction stage of The Project.

The total cost to the City of Toronto is $34,626,806 including contingency and provisional sums, and net of Harmonized Sales Tax recoveries.

Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 1 below under the account: CPW064-20 - Replacement of Raw Water Pumps and Screens at the Island Water Treatment Plant.

Table 1 - Financial Impact Summary of Recommended Contract Award

Amendment to Purchase Order 7100000228

The request to amend the Purchase Order 7100000228 with R.V. Anderson Associates Limited, for additional contract administration services will increase the total Purchase Order value by $720,877 net of all applicable taxes and charges ($733,564 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $1,048,108 net of all applicable taxes and charges ($1,066,555 net of Harmonized Sales Tax recoveries) to $1,768,985 net of all applicable taxes and charges ($1,800,119 net of Harmonized Sales Tax recoveries).

Funding details for this Purchase Order Amendment with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 2 below under the account: CPW064-20 - Replacement of Raw Water Pumps and Screens at the Island Water Treatment Plant.

Table 2 - Financial Impact Summary of Purchase Order Amendment for Contract Administration Services

Amendment to Purchase Order 7100000229

The request to amend the Purchase Order 7100000229 with R.V. Anderson Associates Limited, for additional  post-construction services will increase the total Purchase Order by $119,258 net of all applicable taxes and charges ($121,357 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $38,125 net of all applicable taxes and charges ($38,796 net of Harmonized Sales Tax recoveries) to $157,383 net of all applicable taxes and charges ($160,153 net of Harmonized Sales Tax recoveries).

Funding details for this Purchase Order Amendment with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 3 below under the account: CPW064-20 - Replacement of Raw Water Pumps and Screens at the Island Water Treatment Plant.

Table 3 - Financial Impact Summary of Purchase Order Amendment for Post-Construction Services

Currently, there is insufficient funding in Toronto Water's 2026 Capital Budget and 2027 to 2035 Capital Plan to support the award of Doc5534207316 and the amendments to Purchase Orders 7100000228 and 7100000229. Additional funding is required to accommodate costs that are Summarized in Tables 1, 2 and 3 above.

The approval of Recommendation 1 will authorize the reallocation of funding required to support the award of Doc5534207316 and amendments to Purchase Orders 7100000228 and 7100000229 for associated consultant engineering services, including additional contract administration and post-construction services required as a result of the expanded project scope and updated consultant billing rates, as outlined in Table 4 below.

The additional costs for the award and associated Purchase Order Amendments will be offset from funds available within the 2022-2024 Watermain Replacement Project (CPW542-27). Funds are available for reallocation from some sub-projects which have been completed under budget and another project which is not scheduled to start in 2026.

Table 4 - Budget Adjustment Reallocations (net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Interim Director, Capital Markets, and the Chief Procurement Officer, recommend that:

1. City Council grant authority to the Chief Financial Officer and Treasurer to renew the non-competitive contract, in accordance with Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.C, with Bloomberg Finance LP for the continued leasing of proprietary software, data services, and network access / routers at a cost estimated not to exceed $392,400 USD net of all applicable taxes and charges ($399,306 USD net of Harmonized Sales Tax recoveries) for a one (1)-year period commencing from January 8, 2027 to January 7, 2028, with the option to renew for three (3) additional one (1)-year periods, on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to  enter into a non-competitive contract with Bloomberg Finance LP ("Bloomberg"), under the same terms and conditions, for the continued licensing of proprietary software and data services for a one (1) year period commencing from January 8, 2027 to January 7, 2028 with the option to renew for three (3) additional one (1) year periods in the amount of $392,400 USD net of all applicable taxes and charges ($399,306 USD net of Harmonized Sales Tax recoveries). The software and data subscription system is used to monitor and analyze real-time financial market data, news, real-time bond pricing quotes, and to obtain forecasts and surveys. Since 1996, staff has relied on the functionalities of Bloomberg to issue debentures, make investment decisions, create long-term capital financing plans, and use information obtained from this system to prudently assist with financial matters of the City.

A non-competitive procurement may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This procurement will be proceeding under the exception related to Exclusive Rights, where Bloomberg and the City have determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract, are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.C).

City Council approval is required in accordance with Municipal Code Chapter 195- Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five (5) year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Procurement By-Law, or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.

The total potential value of the non-competitive contract identified in this report is estimated to be $399,306 USD net of Harmonized Sales Tax recoveries ($559,029 CAD net of Harmonized Sales Tax recoveries). On average, the contract is estimated to cost approximately $137,340 CAD net of all applicable taxes and charges ($139,757 CAD net of Harmonized Sales Tax recoveries) per year over four years. The Operating Budget for the Office of the Chief Financial Officer and Treasurer includes base annual funding to support the lease of Bloomberg software and data services, in the amount of $133,090 CAD net of Harmonized Sales Tax recoveries.

Should the City of Toronto choose to exercise its options to renew for three (3) additional separate one (1)-year periods, then the appropriate additional funding will be included in the Operating Budget Submissions of the Office of the Chief Financial Officer and Treasurer for years 2028 through 2031 as required. Cost estimates are provided in Table 1 below.

Table 1: Estimated Costs for 4-year Bloomberg Contract

* All cost estimates are based on the quote supplied by Bloomberg L.P.

** Exchange rate: 1 $USD = 1.40 $CAD; A conservative estimate due to recent volatility.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief, Toronto Paramedic Services, and the Chief Procurement Officer recommend that:  

1. City Council authorize the Chief, Toronto Paramedic Services, to negotiate and enter into an agreement with Solacom Technologies Inc., for the provision of software, hardware, installation and configuration of Guardian Next Generation 9-1-1 call taking console system and related maintenance services in the amount of $3,754,157 net of all applicable taxes and charges ($3,820,230 net of Harmonized Sales Tax recoveries) for a period of one (1) year from the date of award with the option to renew for four (4) additional one (1) year periods, on terms and conditions satisfactory to the Chief, Toronto Paramedic Services, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to negotiate and enter into an agreement with Comtech Solacom Technologies Inc. (Solacom) for the provision of software, hardware, installation and configuration of Guardian Next Generation 9-1-1 call taking console system and related maintenance services in the amount of $3,754,157 net of all applicable taxes and charges ($3,820,230 net of Harmonized Sales Tax recoveries) for a period of one (1) year from the date of award with the option to renew for four (4) additional one (1)-year periods. Toronto Paramedic Services’ Central Ambulance Communication Centre uses Guardian Next Generation 9-1-1 as the main telecommunications console that integrates telephone lines, various radio channels and internal intercom system.

Toronto Paramedic Services acquired and implemented Solacom Technologies' solution competitively through  Request for Proposal Doc2218877112 in 2021 to deploy a Next Generation 9-1-1 emergency communications platform. The solution was implemented to meet Next Generation 9-1-1 standards and enhance public emergency communication services in an increasingly wireless and mobile environment.

In light of rapid technological advancements and the evolving landscape of cyber threats, it is imperative for Toronto Paramedic Services to enhance the cybersecurity of the Guardian Next Generation 9-1-1 system to minimize potential external threats. As public safety infrastructure becomes increasingly digital and interconnected, the risk of sophisticated cyberattacks such as ransomware, data breaches, and denial of service incidents has grown substantially. The Guardian Next Generation 9-1-1 system is a mission-critical platform, responsible for the seamless delivery of emergency calls, and response to life-threatening emergencies.

Given the proprietary architecture of the Solacom call handling system, third-party cybersecurity applications cannot be safely deployed due to the risk of incompatibility, disruption of essential functions (such as audio transmission), and the complexity of configuration and testing. The vendor restricts integration to ensure operational integrity, making Solacom the only viable provider for this solution. Furthermore, this procurement will facilitate a State of Good Repair upgrade of Solacom's backend infrastructure, scheduled for the coming year, which is essential for maintaining resilience against potential threats. By strengthening cybersecurity, Toronto Paramedic Services will proactively mitigate operational downtime, safeguard sensitive data, ensure compliance with regulatory standards, and maintain uninterrupted service for all stakeholders.

In addition, the Central Ambulance Communication Centre handles emergency and non-emergency paramedic calls in Toronto, supported by a Backup Ambulance Communications Centre that activates during disruptions to maintain operations. The current Backup Ambulance Communications Centre lacks adequate workspace, prompting a planned relocation and expansion to increase its capacity from 27 to 40 workstations. Only Solacom Guardian consoles are compatible with the proprietary Solacom Guardian system, and the expansion will require Guardian Next Generation 9-1-1 consoles to ensure operational efficiency and to meet Central Ambulance Communication Centre standards.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in City of Toronto Municipal Code, Chapter 195, Procurement. This procurement will be proceeding under the exception related to compatibility where Comtech Solacom Technologies Inc., and the City have determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract, are beneficial to the City (Chapter 195, Procurement, Section E).

City Council approval is required in accordance with the requirements of  Municipal Code Chapter 195, Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment limit under Article 7, Section 195-7.3(D) of the Procurement By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A).

The total potential cost of this contract, including all option years identified in this report and a 30 per cent contingency allowance, is $3,820,230 net of Harmonized Sales Tax recoveries, as detailed in Table 1, which provides a breakdown of costs by contract year and between capital and operating funding sources.

Funding has been included in Toronto Paramedic Services 2026-2035 Capital Budget and Plan under CAM081-02/CAM070-01 and in the 2026 Operating Budget under B33100 - GL 5050302/5050301. Should all option years be exercised, additional gross operating funding of approximately $240,000 will be required in 2028, with minor incremental operating funding adjustments anticipated through 2031. The associated costs will be fully funded by the Central Ambulance Communications Centre agreement with the Province and therefore will have no net operating budget impact to the City. Required gross budget adjustments will be included for consideration through future Operating Budget submissions.

Table 1: Financial Impact Summary of Recommended Contract (Net of Harmonized Sales Tax Recoveries):

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Environment, Climate and Forestry, and the Chief Procurement Officer recommend that:

1. City Council authorize the Executive Director, Environment, Climate and Forestry in accordance with Section 195 7.1(E) of Toronto Municipal Code Chapter 195 (Procurement), to negotiate and enter into an agreement with Haywood Hunt and Associates Inc., commencing from October 6, 2026 for a term of three (3) years with options to extend the contract by two (2) additional one (1) year periods in the value of up to $500,000 net of all taxes and applicable charges ($508,800 net of Harmonized Sales Tax Recoveries), subject to terms and conditions in a form satisfactory to the Executive Director, Environment, Climate and Forestry and the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Haywood Hunt and Associates Inc., a Canadian surveillance services business in the amount of $500,000 net of all applicable taxes and charges ($508,800 net of Harmonized Sales Tax recoveries Recoveries) commencing from October 6, 2026 for a term of three (3) years with an option to extend the contract by two (2) additional one (1) year periods. This report seeks to establish a total ceiling authority, with no commitment to spend the full amount. The supplier will be compensated based on the actual work performed.

A non-competitive procurement may be undertaken where both the proposed procurement and the supplier can be justified in good faith under an exception set out in Toronto Municipal Code Chapter 195, Procurement. This procurement will be proceeding under the exception related to Compatibility, where Haywood Hunt and Associates Inc., and the City have determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract, are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1(E)).

City Council approval is required in accordance with Municipal Code Chapter 195, Procurement, where the current request exceeds the Chief Procurement Officer’s authority of the cumulative five-year (5) commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Procurement By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A.

The proposed contract's total amount is $500,000 net of all taxes and applicable charges ($508,800 net of Harmonized Sales Tax Recoveries).

Funding for 2026 in the amount of $24,256 is included in the 2026 Operating Budget for the Environment, Climate and Forestry Division, under cost centre FA3065 and GL Account 5050419. Additional funding for the remainder of the contract term will be included in future years' Operating Budget submissions for Environment, Climate and Forestry for Council consideration.

Should the City choose to exercise its option to renew for additional two (2) one (1)-year periods, then appropriate additional funding, if needed, will be included in the 2029-2031 annual Operating Budget Submissions for Environment, Climate and Forestry.

Funding details are summarized in Table 1 below as follows:

Table 1 - Financial Impact Summary of Recommended Contract by Calendar Year (net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Toronto Water, and the Chief Procurement Officer recommend that:

1. City Council authorize the General Manager, Toronto Water to negotiate and enter into a non-competitive contract with Kemira Water Solutions Canada Inc., for the supply and delivery of iron salts for Toronto Water Division on terms and conditions satisfactory to the General Manager, Toronto Water and in a form satisfactory to the City Solicitor, for a period from January 1, 2027 to December 31, 2027, with the option to extend the contract for up to four (4) separate one (1) year periods under the same terms and conditions at the sole discretion of the City and subject to budget approval(s), with the total estimated amount of $43,484,155 net of all applicable taxes and charges ($44,249,476 net of Harmonized Sales Tax recoveries).

Toronto Water is seeking City Council authority to enter a non-competitive contract with Kemira Water Solutions Canada Inc. (Kemira) for the supply and delivery of iron salts for a one (1) year period commencing on January 1, 2027 to December 31, 2027, with the option to extend the contract for up to four (4) additional separate one (1) year periods under the same terms and conditions at the sole discretion of the City and subject to budget approvals, for the total amount of $43,484,155 net of all applicable taxes and charges ($44,249,476 net of Harmonized Sales Tax recoveries).

Iron salts are used for chemical phosphorus removal in all four of Toronto’s wastewater plants. Phosphorus is a nutrient that, if not properly controlled, can contribute to excessive algae growth in water bodies, leading to environmental imbalance and degraded water quality. Toronto Water's operating permits specify the maximum amount of phosphorus that can be discharged to the lake, and these chemical supports compliance with these requirements.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This non-competitive procurement will be proceeding under the exception code related to Absence of Competition where the Supplier has specialized or technical knowledge, background and / or experience that cannot be acquired through the competitive process because they are unique to an individual or a firm, and, the competitive process will not be feasible in yielding results for the services required, the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.B.)

City Council approval is required in accordance with Toronto Municipal Code, Chapter 195, Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment under Article 7, Section 195-7.3 (D) of the Procurement By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code Chapter 71, Financial Control, Section 71-11.A.

The total potential contract values identified in this report are $43,484,155, net of all taxes and charges ($44,249,476 net of Harmonized Sales Tax recoveries).

Funding for the initial term of contracts and for up to four (4) additional and separate one (1) year periods, should the option to renew be exercised will be included in 2027-2031 Operating Budget submissions for Toronto Water. Additional funding details are provided in Table 1:

Table 1: Financial Impact Summary of Recommended Contract (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Parks and Recreation, and the Chief Procurement Officer recommend that:

1. City Council authorize the General Manager, Parks and Recreation to negotiate and enter into a non-competitive contract with Leitner-Poma Canada Inc., on terms and conditions satisfactory to the General Manager, Parks and Recreation and in a form satisfactory to the City Solicitor, for the supply of proprietary parts and maintenance services required for the Leitner-Poma lifts located at Earl Bales Park and Don Valley Golf Course, for a period from November 1, 2026 to October 31, 2027, with the option to extend the contract for up to three (3) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s), on the condition that Leitner-Poma Canada Inc., continues to be the manufacturer or authorized supplier for the goods and services, with the total estimated amount of this non-competitive contract being $418,363 net of all applicable taxes and charges ($425,726 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Leitner-Poma Canada Inc., for the supply of proprietary parts and maintenance services required for the ski lifts operated by Parks and Recreation at the North York Ski and Snowboarding Centre located at Earl Bales Park and the rope tow lift at Don Valley Golf Course. The initial term of the contract will be from November 1, 2026 to October 31, 2027, with the option to extend the contract for up to three (3) separate one (1) year periods, at the sole discretion of the City and subject to budget approvals, for the total amount of $418,363 net of all applicable taxes and charges ($425,726 net of Harmonized Sales Tax recoveries).

A non-competitive procurement is required for Leitner-Poma Canada Inc., as the equipment, parts, and related maintenance services provided by the supplier are highly specialized and proprietary. Leitner-Poma Canada Inc., is the sole manufacturer and supplier of original equipment manufacturer parts and maintenance services for the lifts currently operated by Parks and Recreation at the North York Ski and Snowboard Centre and Don Valley Golf Course.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This procurement will proceed under the exception related to Exclusive Rights, where the existence of exclusive rights such as patent, copyright, licence, or warranty exists and the City has determined in good faith that both the proposed procurement and selected supplier, along with the terms and conditions of the contract, are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.C).

City Council approval is required in accordance with Toronto Municipal Code Chapter 195- Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier under Article 7, Section 195-7.3 (D) of the Procurement By-Law or exceed the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code Chapter 71, Financial Control Section 71-11.A.

The total potential contract value identified in this report is $418,363 net of all applicable taxes and charges ($425,726 net of Harmonized Sales Tax recoveries).

Funding for the initial term of the contract is included in the 2026 Operating Budget for Parks and Recreation. Funding for up to three (3) additional separate one (1) year option periods, should the option to renew be exercised, will be included in future 2027-2030 Operating Budget submissions for Parks and Recreation. Additional funding details are provided in Table 1 below.

Table 1: Financial Impact Summary of Recommended Contracts (Net of Harmonized Sales Tax Recoveries)

Table 2: Anticipated Cash Flow for the Contract (net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Transportation Services, and the Chief Procurement Officer recommend that:

1. City Council authorize the General Manager, Transportation Services to negotiate and enter into a non-competitive agreement with Jenoptik Smart Mobility Solutions, LLC for the supply, installation, operation, maintenance and removal of red light camera systems in the amount of $4,183,865 net of all applicable taxes and charges ($4,257,501 net of Harmonized Sales Tax recoveries), for the period of January 1, 2027 to June 30, 2028, subject to terms and conditions satisfactory to the General Manager, Transportation Services, and in form acceptable to the City Solicitor.

2. City Council authorize the General Manager, Transportation Services to enter into a second non-competitive  agreement with Jenoptik Smart Mobility Solutions, LLC for the supply, installation, operation, maintenance and removal of red light camera systems in the amount of $4,128,286 net of all applicable taxes and charges ($4,200,944 net of Harmonized Sales Tax recoveries), for the period of May 8, 2027 to June 30, 2028, subject to terms and conditions satisfactory to the General Manager, Transportation Services, and in form acceptable to the City Solicitor.

The purpose of this report is to request City Council authority to enter into two (2) non-competitive contracts with Jenoptik Smart Mobility Solutions, LLC (formerly Traffipax LLC) for the supply, installation, operation, and maintenance of red-light camera systems within the City of Toronto. The red-light camera systems program is an important component of the City of Toronto’s Vision Zero Road Safety Plan. 

The City of Toronto currently operates 299 red-light camera systems, with equipment and program support provided under two contracts with Jenoptik Smart Mobility Solutions LLC. These contracts, one covering 150 cameras, and the other covering 149 cameras, were both awarded through competitive procurement processes undertaken by the City. The contract covering 150 red-light camera systems expires on December 31, 2026, while the contract covering 149 red-light camera systems expires on May 7, 2027. The City’s intention for the next contract is to award one contract only covering all 299 red-light camera systems. Preparation of this contract is well underway. However, with the City Council recess for the Municipal election in October, authority to award the new contract could not be obtained before the current contract for 150 red-light camera systems expires at the end of December 2026. These two non-competitive contracts are therefore required to ensure continuity of service.

The first requested contract value is $4,183,865 net of all applicable taxes and charges ($4,257,501 net of Harmonized Sales Tax recoveries), for an 18-month period from January 1, 2027 to June 30, 2028 (Request for Proposal 9148-15-5000).

The existing contract was awarded to Jenoptik Smart Mobility Solutions LLC for the supply, installation, operation, maintenance and future removal of red light camera systems for a (5)-year period from January 1, 2017 to December 31, 2021 with the option to renew for one (1) additional five (5)-year period from January 1, 2022 to December 31, 2026. The option period was exercised, and the contract is scheduled to expire on December 31, 2026.

The second requested contract value is $4,128,286 net of all applicable taxes and charges ($4,200,944 net of Harmonized Sales Tax recoveries) for a 14-month period from May 8, 2027 to June 30, 2028 (Request for Proposal Doc2184528757). The existing contract was awarded to Jenoptik Smart Mobility Solutions LLC for the provision of Red Light Camera Services and maintenance of Red Light Camera image processing services following the end of the contract term, for a five (5)-year period from May 8, 2020 to May 7, 2025, and the option to renew for one (1) additional two (2)-year period from May 8, 2025 to May 7, 2027. 

The terms and conditions will remain the same as those contained in the Agreement between the parties executed pursuant to Request for Proposal 9148-15-5000 and Request for Proposal Doc2184528757. The total potential contract awards identified in this report for Jenoptik Smart Mobility Solutions, LLC is $8,312,151 net of all applicable taxes and charges ($8,458,445 net of Harmonized Sales Tax recoveries).

Due to delays in the development and issuance of the replacement competitive solicitation, including the additional time required to procure and retain a Fairness Monitor to oversee the solicitation in response to previous audit reports and related recommendations, extensions of the two (2) contracts are required to maintain uninterrupted services and to avoid any potential impacts on road safety.

The proposed extensions will ensure the continued supply, maintenance and operation of the City's red-light cameras through to June 30, 2028, with both contracts expiring concurrently. This non-competitive procurement will be proceeding under the exception related to “Other Reason”, for non-competitive requirements that do not apply to any of the other reason codes available to support the request and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract, are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.P).

City Council approval is required in accordance with Municipal Code Chapter 195, Procurement, where the current request exceeds the Chief Procurement Officer’s authority of the cumulative five-year (5) commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Procurement By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A.

The total estimated contract value identified in this report is $8,312,151 net of all applicable taxes and charges. The total cost to the City is $8,458,445 net of Harmonized Sales Tax recoveries.

The funding required for the contract will be included for consideration in the 2027 Operating Budget Submission Process for Transportation Services.

Table 1: Financial Impact Summary (net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Toronto Water, and the Chief Procurement Officer recommend that:

1. City Council authorize the General Manager, Toronto Water to negotiate and enter into non-competitive contracts with the suppliers listed below on terms and conditions satisfactory to the General Manager, Toronto Water and in a form satisfactory to the City Solicitor, for a period from date of issuance to December 31, 2026, with the option to extend each contract for up to four (4) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s), on the condition that the vendors continue to be the manufacturers or are exclusive distributors for the goods and services, with the total estimated amount of these non-competitive contracts is $1,368,432 net of all applicable taxes and charges ($1,392,517 net of Harmonized Sales Tax recoveries), and with the Non-Competitive Contracts as follows:

a. Johnson Controls Canada L.P. with the maximum contract price of $368,432 net of all applicable taxes and charges ($374,917 net of Harmonized Sales Tax recoveries); and

b. Lakeside Process Controls Ltd., with the maximum contract price of $1,000,000 net of all applicable taxes and charges ($1,017,600 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request City Council authority to enter into two (2) separate non-competitive contracts with the suppliers noted below for the supply of proprietary parts and maintenance services required at various water treatment and wastewater facilities. The initial term of the contracts will be from the date of issuance to December 31, 2026, with the option to extend each contract for up to four (4) separate one (1) year periods, at the sole discretion of the City and subject to budget approvals, for the total amount of $1,368,432, net of all applicable taxes and charges ($1,392,517 net of Harmonized Sales Tax recoveries).

A non‑competitive procurement is required for the following suppliers: Johnson Controls Canada L.P. and Lakeside Process Controls Ltd., The equipment, parts, and related services provided by these suppliers are highly specialized and proprietary because each supplier is the sole manufacturer or authorized distributor.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. These procurements will be proceeding under the exception related to Exclusive Rights, where the existence of exclusive rights such as patent, copyright, licence or warranty exists and the City has determined in good faith that both the proposed procurements and the selected suppliers, along with the terms and conditions of the contract, are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.C).

City Council approval is required in accordance with Toronto Municipal Code Chapter 195-Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier under Article 7, Section 195-7.3 (D) of the Procurement By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code Chapter 71, Financial Control, Section 71-11.A.

The total potential contract values identified in this report are $1,368,432, net of all taxes and charges ($1,392,517 net of Harmonized Sales Tax recoveries).

Funding for the initial term of contracts is included in the 2026 Operating Budget and 2026 Capital Budget and 2027-2035 Capital Plan for Toronto Water. Required operating funding for up to four (4) additional and separate one (1) year periods, should the option to renew be exercised will be included in 2027-2030 Operating Budget submissions for Toronto Water. Additional funding details are provided in Tables 1, 2 and 3:

Table 1: Financial Impact Summary of Recommended Contracts Operating (Net of Harmonized Sales Tax Recoveries)

Table 2: Financial Impact Summary of Recommended Contracts Capital (Net of Harmonized Sales Tax Recoveries)

Table 3: Summary of Recommended Contracts by Supplier (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Chief Procurement Officer recommends that:

1. The General Government Committee receive this report for information.

Effective October 1, 2025, the Bid Award Panel was eliminated, and the Chief Procurement Officer was authorized to make an award resulting from an open competitive solicitation valued up to $30 million and with a term of up to five years, including option periods, or the projected term of capital funding for a project as approved by Council. This authority is set out in Section 8.1(D) of Toronto Municipal Code Chapter 195, Procurement.

The purpose of this report is to inform the General Government Committee of open competitive solicitations awarded during the period from May 2 - June 12, 2026, under the authority of the Chief Procurement Officer.

There are no financial impacts arising from the recommendations in this report.   

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications identified in the Financial Impact section.

The Executive Director, Social Development, and the Executive Director, Corporate Real Estate Management recommend that:  

1. City Council authorize the City to enter into a Community Space Tenancy sub-sublease agreement (the “Lease”) at below market rent with WoodGreen Community Services (the “Tenant”) for the premises subleased by the City located at 90 Mill Street and 373 Front Street East (the “Leased Premises”), as illustrated in the attached Appendix A to the report (July 6, 2026) from the Executive Director, Social Development and the Executive Director, Corporate Real Estate Management for a ten-year term with an option to extend for a further ten-year period, in accordance with the City's Community Space Tenancy Policy and substantially on the terms and conditions set out in the attached Appendix B to the report (July 6, 2026) from the Executive Director, Social Development and the Executive Director, Corporate Real Estate Management and on such other or amended terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, and in a form acceptable to the City Solicitor.

2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, severally to execute the Lease, and any related or required documents on behalf of the City to give effect to the Lease.

3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the Executive Director, Social Development, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

4. City Council authorize the Executive Director, Social Development, to execute a service level agreement with the Tenant in respect of the Lease at the Leased Premises, in accordance with the City’s Community Space Tenancy Policy, on terms satisfactory to the Executive Director, Social Development, and in a form satisfactory to the City Solicitor.

This report seeks City Council authority to enter into a Community Space Tenancy sub-sublease agreement (the “Lease”) with WoodGreen Community Services, as the sub-subtenant for approximately 5,015 square feet of community space subleased by the City and located at 90 Mill Street and 373 Front Street East (the “Leased Premises”) that supports the delivery of social and community-based services.

Consistent with the Community Space Tenancy Policy (2017.EX28.8), WoodGreen Community Services was selected through a competitive Request for Expressions of Interest process. Applications were evaluated against established criteria, including organizational capacity, financial sustainability, alignment with City priorities, and demonstrated ability to respond to local service needs.

WoodGreen Community Services’ mandate is to enhance self-sufficiency, promote well-being and reduce poverty through innovative solutions to critical social needs. The community space at 90 Mill Street and 373 Front Street East will provide a strategic opportunity for WoodGreen Community Services to deliver integrated, accessible services that support healthy aging, social connection, economic stability, newcomer and youth inclusion, and community-driven, barrier-free programming in a rapidly growing neighbourhood.

The Lease will provide the Tenant with a gross floor area of approximately 5,015 square feet of community space for nominal rent. In accordance with the terms of the Lease and the Community Space Tenancy Policy, all operating costs, maintenance costs, and realty taxes for the Leased Premises will be the responsibility of the Tenant resulting in no operating costs to the City.

The Lease will be provided at a nominal rate of $2 plus Harmonized Sales Tax per year. As a result, the total opportunity cost of the Lease over the ten (10) year term is estimated to be $823,700 plus Harmonized Sales Tax. The total opportunity cost of the option to extend for a further ten (10) year term is approximately $1,004,100 plus Harmonized Sales Tax. This represents a total sum of $1,827,800 plus Harmonized Sales Tax over the potential 20-year term, with a Net Present Value of $1,078,600 plus Harmonized Sales Tax.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Executive Director, Corporate Real Estate Management recommends that:

1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with General Manager, Parks and Recreation, to negotiate a nominal lease agreement (the “Lease”) with Birchmount Bluffs Neighbourhood Centre, as tenant, (the “Tenant”) in respect of premises at the property municipally known as 93 Birchmount Road, substantially on the terms and conditions as set out in Attachment 1 to the report from the Executive Director, Corporate Real Estate Management, General Manager, Parks and Recreation, as illustrated on the Location Map and Floor Plan (the “Leased Premises”) as set out in Attachment 2 to the report from the Executive Director, Corporate Real Estate Management, respectively and including such other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor.

2. City Council authorize severally each of the Executive Director, Corporate Real Estate Management, and the Director, Real Estate Services, Corporate Real Estate Management to execute the Lease, and any related documents on behalf of the City.

3. City Council authorize the General Manager, Parks and Recreation in consultation with Executive Director, Corporate Real Estate Management to sign on behalf of the City of Toronto a Service Level Agreement and any ancillary agreements and documents, and to amend the agreements as required with Birchmount Bluffs Neighbourhood Centre for a term of five years commencing approximately August 15, 2026 with an option to renew for an additional five years, in alignment with the lease and substantially based on the terms and conditions outlined in Attachment 1 of this report,  on such other terms and conditions acceptable to the General Manager and in a form satisfactory to the City Solicitor.

This report seeks authority for the City to enter into a nominal lease agreement with Birchmount Bluffs Neighbourhood Centre as tenant, for a portion of Birchmount Community Centre, located at 93 Birchmount Road as described in Attachment 2 (the “Leased Premises”) for a five-year term and based substantially on the major terms identified in Attachment 1. Birchmount Bluffs Neighbourhood Centre is a non-profit organization that has been providing services for the local community in Ward 20 and has operated at this location since 1994.

Staff are recommending approval for the lease agreement to provide Birchmount Bluffs Neighbourhood Centre with exclusive use of a reception office, administrative offices, and programming space for childcare services.  Access for these spaces also supports Birchmount Bluffs Neighbourhood Centre's operations in other shared program rooms administered through permits, to deliver recreation and social programs for the community.

Currently, no rent is collected from Birchmount Bluffs Neighbourhood Centre for their use of exclusive space. Upon the execution of the agreements, the rent will remain nominal at $2.00 per year and Birchmount Bluffs Neighbourhood Centre will be responsible for their proportionate share of operating cost for the use of the facility (such as utilities, maintenance), which is approximately $32,000 annually. This is consistent practice with other nominal lease agreements with non-profit organizations.

No additional financial impact is anticipated for the City.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The General Manager, Seniors Services and Long-Term Care recommends that:

1. City Council authorize the General Manager, Seniors Services and Long-Term Care, to accept the bequest donation from the Estate of Mary Thressa Vivian Boston.

2. City Council authorize the General Manager, Seniors Services and Long-Term Care, to execute any required agreements and provide any direction necessary to accept the bequest donation to the Executor of the Estate, in accordance with the City’s Donation Policy, and in a form satisfactory to the City Solicitor.

This report recommends City Council authorize the General Manager, Seniors Services and Long-Term Care, to accept a bequest donation of approximately $0.800 million from the Estate of Mary Thressa Vivian Boston for the benefit of residents in Fudger House Long-Term Care Home.

The value of this donation exceeds the $50,000 threshold for donation acceptance under the City of Toronto Donation Policy. City Council approval is required in accordance with Municipal Code Chapter 71 Financial Control and the City’s Donation Policy.

There are no immediate financial impacts associated with accepting this bequest donation, which is estimated at $0.800 million. The donated funds will be used in accordance with the donor’s intent to benefit Fudger House long-term care residents and will not create any financial pressures in future years.

It is anticipated that $0.222 million will be received in 2026. The timing and amount of any subsequent distributions will be established once the final value of the assets is available. Any required budget adjustments related to the use of these funds will be brought forward, as needed, through a variance report or the budget process, with no net financial impact.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Executive Director, Municipal Licensing and Standards, and the Chief Procurement Officer recommend that:  

1. City Council in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Executive Director, Municipal Licensing and Standards, to negotiate and execute an amending agreement of the non-competitive contract with DocuPet Inc., for the provision of Pet Licensing Services from August 18, 2026 to October 18, 2030, inclusive, in the amount of $1,756,072 net of all applicable taxes and charges ($1,786,979 net of Harmonized Sales Tax recoveries), with the option to extend the agreement for up to five (5) additional separate one (1) year periods, at the sole discretion of the City for a total potential contract amount of $4,453,769 net of all applicable taxes and charges ($4,532,156 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Executive Director, Municipal Licensing and Standards and in a form satisfactory to the City Solicitor.

2. City Council amend fee descriptions and annual adjustments for fees related to pet licence issuance in Toronto Municipal Code Chapter 441, Fees and Charges, Appendix C - Schedule 12, Municipal Licensing and Standards by amending the fee descriptions and annual adjustments as shown in bold in the table below:

3. City Council direct that the amendments to Toronto Municipal Chapter 441, Fees and Charges in Part 2 above come into effect on January 1, 2027.

Toronto Municipal Code Chapter 349, Animals, establishes rules and regulations for responsible pet ownership in the City, including a requirement for every owner of a dog or cat to obtain a pet licence. In 2023, the City entered a no-cost, two-year pilot with DocuPet Inc., a Kingston-based Canadian company that provides online pet licensing services to municipalities, with the goal of improving pet licensing revenue and uptake, streamlining program administration, and enhancing customer experience. The pilot commenced on October 17, 2023, and was originally scheduled to end on October 17, 2025.

At its meeting on June 25 and 26, 2025, City Council authorized Municipal Licensing and Standards to negotiate and enter into a non-competitive contract with DocuPet Inc., (2025.GG22.11). Through that report, City Council approved a contract value of $680,730 net of all applicable taxes and charges for a five-year period, originally intending to run from October 17, 2025, following the conclusion of the pilot, to October 17, 2030. The contract also included the option for the City to extend the agreement for five (5) additional separate one (1) year period, resulting in a total potential contract amount of $1,537,136 net of all applicable taxes and charges.

Since City Council’s approval, and prior to finalizing the post-pilot contract, further discussions with DocuPet Inc. have resulted in proposed changes to the agreement which requires additional Council approval. While discussions were underway, a more detailed assessment of program delivery costs, including technology platform maintenance and compliance with City policies, security and privacy requirements, identified higher-than-anticipated costs for DocuPet Inc. To offset these costs, DocuPet Inc., has requested additional fees to recover costs associated with licence issuance and replacement tags. City staff are supportive of the additional costs as they are necessary for effective program delivery. Should updates to the agreement be approved, a small proportion of the current budget for pet licensing will be reallocated towards the costs paid to DocuPet Inc. Under both the previously approved and proposed contract, DocuPet would collect pet licensing revenue on behalf of the City and remit the net revenue after their fees were deducted. In addition, as a result of these discussions, the pilot was extended until August 17, 2026, to ensure there was no gap in services.

This report requests approval to amend the contract value with DocuPet Inc., clarify pet licence issuance fee descriptions, and to apply ongoing annual inflationary adjustments to existing pet licence issuance fees to offset future inflationary increases in the fees collected by DocuPet Inc. The proposed contract period would be revised to run from August 18, 2026, to October 18, 2030. The total contract value would increase to $1,756,072 net of all applicable taxes and charges over 4 years (from $680,730 over 5 years). Previously, staff estimated an annual average cost of $136,200, however, with the additional fees, that average annual value would increase to $434,592. The contract also provides the option to extend the agreement for five (5) additional separate one (1) year periods, at the sole discretion of the Executive Director, Municipal Licensing and Standards. If all the extension options are exercised, there would be a total potential contract value of $4,453,769 net of all applicable taxes and charges (from $1,537,136). The proposed amendment represents an increase to the initial contract value by $1,075,342 and by $2,916,633 net of all applicable taxes and charges if all potential extensions are exercised, to be fully recovered by licensing revenue.

The total potential contract award, including five (5) option years, is $4,453,769 net of all applicable taxes and charges and $5,032,760 including all applicable taxes and charges. The total potential cost to the City including five one-year optional periods is $4,532,156 net of Harmonized Sales Tax recoveries. In comparison to the contract value that was previously adopted by City Council, this amendment increases the initial contract value by $1,075,342 and by $2,916,633 if all potential extensions are exercised.

Should the report be adopted, the current budget for pet licensing will be partially reallocated towards the costs paid to DocuPet Inc. Any additional costs incurred by the City as part of the DocuPet Inc. contract will be fully recovered by pet licensing fee revenue and absorbed into Municipal Licensing and Standards' operational budget. To help offset future inflationary increases in the fees collected by DocuPet, staff propose subjecting existing pet licence issuance fees to annual inflationary adjustments.

The City Treasurer and Chief Financial Officer have reviewed this report and agree with the financial implications as identified in the Financial Impact section.

The City Solicitor, and the General Manager, Parks and Recreation recommend that:

1. City Council adopt the confidential instructions to staff in Confidential Attachment 1.

2. City Council authorize the public release of the confidential recommendations contained in Confidential Attachment 1, at the discretion of the City Solicitor, but that the remainder of Confidential Attachment 1 remain confidential as it contains advice which is subject to solicitor-client and litigation privilege.

The City hired Loc-Pave Construction Limited for the construction of Baycrest Park Revitalization Phase 1 (the "Project"). In June 2024, the contract with Loc-Pave Construction Limited (the "Contract") was terminated after Loc-Pave Construction Limited did not return to work on site. The City then submitted a bond claim to Loc-Pave Construction Limited's surety for the Project, Travelers Insurance Company of Canada ("Travelers").

The City alleges that Travelers wrongfully denied the City's bond claim, resulting in it incurring additional costs for retendering the Project to a new contractor and completing necessary interim work. This also resulted in the loss of use of Baycrest Park for members of the public due to the extended construction period. Therefore, the City commenced a legal action to recover the costs it alleges were incurred.

Confidential Attachment 1 contains legal advice from the City Solicitor regarding the litigation.

The financial implications are discussed in Confidential Attachment 1.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The City Clerk recommends that:

1. City Council amend Schedule A, Records Retention Schedule, in the City of Toronto Municipal Code Chapter 217, Records, Corporate (City), as set out in Appendix 1 to this report.

Under Section 201 of the City of Toronto Act, 2006, a record of the City may be destroyed if a retention period has been established and the retention period has expired, or the record is a copy of the original record. Toronto Municipal Code Chapter 217, Records, Corporate (City) provides the legislative basis on which the retention and disposition for City records are authorized, and Schedule A identifies the retention requirements for each records classification.

The purpose of this report is to amend the City's records retention by-law by deleting one existing records classification that pertains to:

- Records relating to audits belonging to the Auditor General's Office. The deletion is a result of the creation of replacement records classifications for audit records under Toronto Municipal Code Chapter 3 and a replacement common records classification for audit records belonging to City Divisions, under Toronto Municipal Code Chapter 217.

There is no financial impact from the adoption of the recommendations in this report.

The Chief Communications Officer, and the Executive Director, Customer Experience, recommend that:

1. City Council authorize the Chief Communications Officer, or their delegate, to implement and administer the Digital Public Engagement Program in accordance with Attachment 1 attached to this report (July 7, 2026), called “Digital Public Engagement Program.”

2. City Council authorize the Executive Director, Customer Experience Division, or their delegate, to implement ongoing enhancements to the City’s 311 service as described in Attachment 2 attached to this report (July 7, 2026), called "Modernized 311 Program."

In recent years, the City of Toronto has made steady progress in improving the design and delivery of its services, including steps to implement more effective methods to engage residents and collect their feedback.

To advance these efforts, this report seeks updated authorities to administer two programs that support the public’s interactions with the City.

- The Digital Public Engagement Program, led by the City’s Chief Communications Officer, modernizes how the City of Toronto conducts digital public engagement, consultation, community relationships, and a range of communications activities.

- The Modernized 311 Program, led by the Executive Director of the Customer Experience Division, facilitates access to City services and information through new 311 initiatives, such as Closing the Loop and the 311 Frontend Redesign.

The Digital Public Engagement Program and the Modernized 311 Program are connected components of the City’s continuum of customer-focused service delivery and engagement. Together, these Programs support the City’s approach to managing a large spectrum of public interactions, from accessing services through 311 to participating in engagement and consultation activities. This report seeks to clarify governance and re-align the administrative oversight of these programs respectively under the purview of each the Chief Communications Officer and the Executive Director, Customer Experience Division.

Formalizing these Programs under the appropriate administrative authorities is the next step in strengthening a coordinated, enterprise-wide approach to public interaction. The Programs will provide a City-wide approach that will be structured as follows:
 

1. Digital Public Engagement - Enabling public engagement through email, social media and digital platforms to align to public expectations around engagement and consultation with the City.

2. The Modernized 311 Program - Implementing research-based solutions to connect customers to more divisions and services through a modernized, unified entrance for customers and improved customer communication through the 311 Frontend Redesign, Closing the Loop, and related initiatives.

There are no incremental financial impacts arising from the recommendations in this report. The activities described, including ongoing digital public engagement initiatives, 311 activities, customer research programs, and service improvement efforts, will be undertaken within existing approved budgets. Any future program expansions or initiatives requiring additional funding will be the subject of separate reports and budget requests for Council consideration.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The General Government Committee will introduce confirming bill.