Agenda

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Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes - June 16, 2025

Speakers/Presentations - The speakers list will be posted online at 8:30 a.m. on July 14, 2025.

Communications/Reports

The Chief Procurement Officer, and the Controller and Chief Accountant recommends that:

1. City Council amend the Procurement Policy, as set out in Attachment 1, effective October 1, 2025.

2. City Council authorize amendments to Chapter 71, Financial Control By-law in accordance with Attachment 2, effective October 1, 2025, to support sub-delegation of commitment authority by the City Manager.

On April 23 and 24, 2025, City Council adopted the report, Review of Bid Award Panel (Item 2025.GG20.10), which amended Toronto Municipal Code Chapter 195, Procurement (the Procurement By-law), effective October 1, 2025, to eliminate the Bid Award Panel and delegate award authority to the Chief Procurement Officer to award open competitive solicitations up to $30 million. Item 2025.GG20.10 also amended Toronto Municipal Code Chapter 71, Financial Control to delegate commitment authority to the City Manager to approve commitments of funding for open competitive solicitations up to $30 million and authorized the City Manager to sub-delegate commitment authority to City officials or staff.

This report responds to City Council’s direction through Item 2025.GG20.10 to ensure continued transparency in the procurement process in the absence of the Bid Award Panel. It also seeks approval to make administrative amendments to the Financial Control By-law to support this transition and support the City Manager's sub-delegation of commitment authority.

Purchasing and Materials Management Division, in collaboration with the Technology Services Division and Strategic Public and Employee Communications, will be introducing enhancements to the City’s Toronto Bids Portal, which is a public database of open competitive solicitations and awarded open competitive and non-competitive contracts valued over $133,800. This threshold aligns with the Canadian Free Trade Agreement requirement for public sector entities  such as the City of Toronto to publicly post all covered procurements and their resulting awards.

New system enhancements will allow Purchasing and Materials Management Division to share procurement award data with Members of Council, suppliers and the public in a way that is comparable to how that information is currently available through the Toronto Meeting Management Information System.

the public.

A new subscription-based notification feature will allow Council Members, suppliers and to sign up for email updates on newly posted procurement awards on the Toronto Bids Portal. Award information for open competitive procurements will be searchable using the following fields:

- Ward: (New field) Indicates the City of Toronto ward(s) where the project will be primarily located or where services will be delivered.

- Posting Title: Title of the solicitation.

- Document Number: Unique SAP Ariba identifier assigned to the solicitation document for tracking and reference.

- Solicitation Type: Indicates the procurement method for the solicitation, such as Request for Proposals, Request for Quotations and Request for Tenders.

- High Level Category: Groups the goods or services being procured into the following categories: Goods and Services, Professional Services, and Construction Services.

- Awarded Supplier: Name(s) of the supplier(s) that were awarded the contract.

- Awarded Amount: Total contract amount for each Awarded Supplier, excluding option years.

- Division: Name of the City Division requesting the solicitation. The contract will be between the Awarded Supplier(s) and this Division.

- Award Date: The date that the solicitation was approved by the Chief Procurement Officer, Standing Committee or Council, subject to execution of the contract.

Selecting an individual record will display the above-noted information, along with access to an Award Summary Form. This Award Summary Form will list all bidders and, where applicable, their bid prices, as well as provide a breakdown of the total award  value by initial contract value and option years, when an award includes option years.

For suppliers and individuals who are not subscribed for notifications, the Toronto Bids Portal is available on the City's "Doing Business with the City" webpage. In addition to the Toronto Bids Portal system enhancements, the link to the portal will be moved to a more prominent location on the "Doing Business with the City" landing page.

The Records Retention Schedule of Municipal Code Chapter 217, Records, Corporate (City), sets out the requirement for records relating to the procurement and acquisition of goods and services to be retained until the termination or expiry of the contract, plus seven years. Records are maintained internally for this duration and are accessible on request to Members of Council and through Freedom of Information Requests to suppliers and the public. Contract award information is currently retained publicly in the Toronto Bids Portal for 18 months. The Open Data Portal also contains a record of contract awards posted in the Toronto Bids Portal, including those older than 18 months, starting from February 2024, when the Toronto Bids Portal launched. Older award data will be made available in separate datasets in the Open Data Portal.

Downloadable datasets will be available in the Open Data Portal. A link to the Open Data Portal will be added to the Toronto Bids Portal to direct users to this alternate format.

The enhancements in the Toronto Bids Portal described above align with broader modernization objectives, including reducing administrative burden and improving access to procurement information for Members of Council, suppliers, and the public.

There are no financial implications arising from this report.

The enhancements in the Toronto Bids Portal presented in this report will be completed within Purchasing and Materials Management Division's approved 2025 Operating and Capital Budgets. Limited aspects of the reporting will require manual work, which will also be accommodated within Purchasing and Materials Management Division's approved 2025 Operating and Capital Budgets. Purchasing and Materials Management Division and Technology Services Division continue to assess the financial impacts associated with a fully automated solution. Any financial implications of additional system enhancements would be incorporated into future budget processes for approval by City Council.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information presented in the Financial Impact Section.

The Chief Procurement Officer recommends that:  

1. City Council reinstate IPAC Paving Limited and Pave-1 Construction Limited and permit these entities to be eligible to submit bids and be awarded contracts by the City of Toronto, effective immediately.

The purpose of this report is to recommend the reinstatement of Pave-1 Construction Limited and IPAC Paving Limited as eligible suppliers to the City of Toronto. Both companies are currently subject to permanent suspensions imposed by Council.

At its meeting on February 6 and 7, 2012, City Council temporarily suspended IPAC Paving Limited, Sebastian Corbo, as an individual, and any entity in any way owned, directed or controlled by Sebastian Corbo, including Road Mill Construction. IPAC Paving Limited and Sebastian Corbo as an individual and any entities owned, directed, or controlled by Sebastian Corbo (including Road Mill Construction) were permanently suspended by Council on November 27, 28, and 29, 2012.  The suspension was based on Sebastian Corbo pleading guilty to a charge of paying a secret commission in relation to providing money to a former Toronto Transit Commission employee to facilitate IPAC Paving Limited obtaining paving work from the Toronto Transit Commission. City Council on August 25, 26, 27 and 28, 2014, also permanently suspended Pave-1 Construction Limited, an affiliate of IPAC Paving Limited, from being awarded or granted any future City contracts, or otherwise profiting from any City contracts.

John Corbo has maintained ownership and sole directorship of both Pave-1 Construction Limited and IPAC Paving Limited since 2014, distancing the operations from prior activities, as corroborated by federal compliance records. Road Mill Construction is no longer in operation.

The current City of Toronto Municipal Code Chapter 195, Procurement and the Supplier Suspension Procedure prescribe a maximum supplier suspension period of five years. It also provides suspended suppliers the option to apply for reinstatement upon completion of at least half of their total suspension period. However, as no formal mechanism exists in the Supplier Suspension Procedure for reviewing a permanent suspension imposed by City Council, it is recommended that City Council now reinstate IPAC Paving Limited and Pave-1 Construction Limited as eligible suppliers in accordance with Chapter 195 and the Supplier Suspension Procedure.

There is no financial impact resulting from the adoption of the recommendation in this report.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Children’s Services, and the Chief Procurement Officer recommend that:

1. The General Government Committee, by Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorizes the General Manager, Children’s Services to amend contract number 47024440 with Lock-Up Services Inc., for the provision of locksmith services and repairs, increasing the contract value by $122,000 net of all taxes and charges ($124,147 net of Harmonized Sales Tax recoveries), thereby revising the current contract value from $233,020 net of all taxes and charges ($237,121 net of Harmonized Sales Tax recoveries) to $355,020 net of all taxes and charges ($361,268 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Blanket Contract Number 47024440, issued to Lock-Up Services Inc., for the non-exclusive provision of locksmith services and repairs, by increasing the contract value by $122,000 net of all applicable taxes and charges ($124,147 net of Harmonized Sales Tax recoveries). This amendment will revise the current contract value from $233,020 net of all applicable taxes and charges ($237,121 net of Harmonized Sales Tax recoveries) to $355,020 net of all applicable taxes and charges ($361,268 net of Harmonized Sales Tax recoveries).

Blanket Contract 47024440 was awarded as part of Negotiated Request for Proposal Doc2968970025, which led to award to three different vendors, including one with Lock-Up Services Inc. This amendment is required to support continued service delivery at Children’s Services locations across the City of Toronto. Since the original award, the division has experienced an ongoing increase in unplanned repair needs and additional service requests, resulting in accelerated usage of the contract value. A previous amendment was made in August 2024 to address the base term of the contract requirements; however, sustained operational pressures have persisted. With two remaining option years available under the agreement, this contract amendment is necessary to ensure sufficient funds are available to maintain secure access to program sites throughout the remainder of the current term and into the option periods, if exercised.

The total value of the contract amendment identified in this report is $122,000 net of all taxes and charges ($124,147 net of Harmonized Sales Tax recoveries). This revises the Children’s Services contract value from $233,020 net of all taxes and charges ($237,121 net of Harmonized Sales Tax recoveries) to $355,020 net of all taxes and charges ($361,268 net of Harmonized Sales Tax recoveries).

Funding for the requested amendment to the contract, from the date of award to December 31, 2025, is included in Children’s Services’ 2025 Operating Budget. Children’s Services will request funding for the balance period of the first option year and the second option year, if exercised, in their 2026 and 2027 Operating Budget Submissions. The details are as follows:

Table 1- Financial Impact Summary (net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications identified in the Financial Impact section.

The General Manager, Toronto Water, and the Chief Procurement Officer recommend

that:

1. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to the General Manager, Toronto Water to amend Blanket Contract 47024975 issued to Trade-Mark Industrial Inc., for additional electrical, mechanical and instrumentational services by increasing the overall value by $1,896,950 net of all applicable taxes and charges ($1,930,336 net of Harmonized Sales Tax recoveries), from $8,476,083 net of all applicable taxes and charges ($8,625,262 net of Harmonized Sales Tax recoveries) to $10,373,033 net of all applicable taxes and charges ($10,555,598 net of Harmonized Sales Tax recoveries).

2. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to the General Manager, Toronto Water, to amend Blanket Contract 47024976 issued to Ainsworth Inc., for additional electrical, mechanical and instrumentational services by increasing the overall value by $1,552,050 net of all applicable taxes and charges ($1,579,366 net of Harmonized Sales Tax recoveries), from $7,044,266 net of all applicable taxes and charges ($7,168,245 net of Harmonized Sales Tax recoveries) to $8,596,316 net of all applicable taxes and charges ($8,747,611 net of Harmonized Sales Tax recoveries).

This report is seeking authority to amend Blanket Contract 47024975 issued to Trade-Mark Industrial Inc., and Blanket Contract 47024976 issued to Ainsworth Inc. awarded through Request for Quotation Doc3568083371 for Electrical, Mechanical and Instrumentational Services required for various locations for Toronto Water.

Service requests have exceeded projected usage for the initial contract period from April 19, 2023, to January 31, 2026. As a result, both contracts must be amended to increase spending authority and meet service demands through the end of the initial contract term.

The total value of the requested amendments is $3,449,000 net of all applicable taxes ($3,509,702 net of Harmonized Sales Tax recoveries), increasing the total contract target values from $15,520,349 to $18,969,349 net of all applicable taxes and charges ($15,793,507 to $19,303,210 net of Harmonized Sales Tax recoveries).

Amendment of Blanket Contract 47024975 issued to Trade-Mark Industrial Inc. for the current contract period by an additional $1,896,950 net of all taxes and charges ($1,930,336 net of Harmonized Sales Tax Recoveries) will increase the contract value from $8,476,083 net of all applicable taxes and charges to $10,373,033 net of all applicable taxes and charges ($8,625,262 to $10,555,598 net of Harmonized Sales Tax Recoveries).

Amendment of Blanket Contract 47024976 issued to Ainsworth Inc. for the current contract period by an additional $1,552,050 net of all applicable taxes and charges ($1,579,366 net of Harmonized Sales Tax Recoveries) will increase the contract value from $7,044,266 net of all applicable taxes and charges to $8,596,316 net of all applicable taxes and charges ($8,747,611 net of Harmonized Sales Tax Recoveries).

Funding is available in the 2025 - 2034 Capital Budget and Plan for Toronto Water. Funding details are provided in Table 1

Table 1: Financial Impact Summary (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Executive Director, Corporate Real Estate Management, to amend Blanket Contract 47024380 issued to Logixx Security Incorporated for the provision of contracted security services in the amount of $1,127,597 net of all taxes and charges ($1,147,442 net of Harmonized Sales Tax recoveries), increasing the overall contract value from $22,651,220 to $23,778,817 ($24,197,324 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request General Government Committee authority to amend Blanket Contract Number 47024380 issued to Logixx Security Incorporated for City-Wide Security Services, increasing the contract value by $1,127,597, net of all taxes and charges ($1,147,442 net of Harmonized Sales Tax recoveries), increasing the overall contract value from $22,651,220 to $23,778,817 ($24,197,324 net of Harmonized Sales Tax recoveries).

Blanket Contract Number 47024380 was awarded in 2022 as part of Request for Proposal Doc2961601919. Since the initial award of the contract, Corporate Real Estate Management consolidated additional contracts and added sites to the contract. Economic Development and Culture also increased the contract target value to provide security services for planned special events located at various locations within the City which resulted in the need to amend the Blanket Contract in October 2023 to ensure sufficient value for the remainder of the base term of the contract. This final amendment is required to bring the contract into compliance based on the over expenditures that occurred as a result of providing uninterrupted services to two major service areas (St. Lawrence Market Complex and Parks Security) until new, separate contracts were adopted, as well as, providing unanticipated security guard services to a new site (19A Withrow Avenue).

A new contract for City-Wide Security Services has since been awarded to the same supplier, Logixx Security Incorporated, through a competitive solicitation in October 2024.

The total value of the requested amendment to Blanket Contract Number 47024380 is $1,127,597 net of all taxes and charges ($1,147,442 net of Harmonized Sales Tax recoveries). This will increase the contract value from $22,651,220 net of all taxes and charges ($23,049,881 net of Harmonized Sales Tax recoveries), to $23,778,817 net of all taxes and charges ($24,197,324 net of Harmonized Sales Tax recoveries).

Funding for the requested amendment is included in Corporate Real Estate Management's 2025 Operating Budget. Additional funding details follow in Table 1.

Table 1 - Value of Requested Amendment (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information as identified in the Financial Impact section.

The Fire Chief and General Manager, Toronto Fire Services, and the Chief Procurement Officer recommend that:  

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code, Chapter 71 (Financial Control By-Law), grant authority to the Fire Chief and General Manager, Toronto Fire Services, to amend Blanket Contract 47025730 by $806,003 net of all applicable taxes and charges ($820,189 of Harmonized Sales Tax recoveries) from $150,000 net of all applicable taxes and charges ($152,640 net of Harmonized Sales Tax recoveries) to $956,003 net of all applicable taxes and charges ($972,829 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Blanket Contract number 47025730 for Toronto Fire Services issued to Schindler Elevator Corporation for the non-exclusive supply of Elevating Devices Maintenance and Repairs services at various divisions across the City of Toronto.

Toronto Fire Services has recently enhanced their existing hands-on elevator rescue training program by incorporating hands-on training in real elevators within buildings. This enhancement strengthens Toronto Fire Services’ response capabilities during elevator rescues, and further supports firefighter health and safety while performing elevator rescues. This training supports bi-annual training exercises using an actual elevator over the next five (5) years. By law, these trainings require a certified elevating device mechanic be present to oversee the exercise for health and safety. This contract amendment would enable Toronto Fire Services to access certified elevating device mechanics to continue the training.   

The total amendment being requested is $806,003 net of applicable taxes and charges ($820,189 net of Harmonized Sales Tax recoveries), revising the current contract value from $150,000 net of all applicable taxes and charges ($152,640 net of Harmonized Sales Tax recoveries) to $956,003 net of all applicable taxes and charges ($972,829 net of Harmonized Sales Tax recoveries).

The total value of the contract amendment identified in this report is $806,003 net of all applicable taxes and charges, and $910,784 including all applicable taxes and charges. The total cost to the City is $820,189 net of Harmonized Sales Tax Recoveries.

Funding of $61,828 net of all applicable taxes and charges ($62,917 net of Harmonized Sales Tax recoveries) is available in the 2025 Operating Budget for Toronto Fire Services. Additional funding will be requested in the 2026 and future Operating Budget submissions for Toronto Fire Services as summarized in Table 1 below.

Table 1: Financial Impact Summary, net of Harmonized Sales Tax Recoveries

The Chief Financial Officer and Treasurer has reviewed this report and agrees with information included in the Financial Impact section.

The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grants authority to the Executive Director, Corporate Real Estate Management to amend the Purchase Order Number 6046514 with Aecom Canada Ltd for Consulting Services for the New Fleet Services Maintenance Garage, Salt Barn and Brine Facility located at 1050 Ellesmere Road, in the amount of $489,000 net of all taxes ($497,606 net of Harmonized Sales Tax recoveries) increasing the current Purchase Order value from $1,522,610 net of all taxes ($1,549,408 net of Harmonized Sales Tax recoveries) to $2,011,610 net of all taxes ($2,047,014 net of Harmonized Sales Tax recoveries).

The purpose of this report is to seek authority to amend the value of Purchase Order Number 6046514 issued to Aecom Canada Ltd (“Aecom”) for Consulting Services for the New Fleet Services Maintenance Garage, Salt Barn and Brine Facility located at 1050 Ellesmere Road, scheduled for final completion in the second quarter of 2025. The total amendment being requested is $489,000 net of all applicable taxes and charges ($497,606 net of Harmonized Sales Tax recoveries), increasing the current Purchase Order value from $1,522,610 net of all applicable taxes and charges ($1,549,408 net of Harmonized Sales Tax recoveries) to $2,011,610 net of all applicable taxes and charges ($2,047,014 net of Harmonized Sales Tax recoveries).

Construction for the new Fleet Services Maintenance Garage commenced in June 2021 with Century Group Inc. serving as the general contractor, and Aecom serving as the technical consultant and contract administrator. Scope changes, updated environmental regulations during construction, as well as COVID-19 impacts led to schedule delays. These delays resulted in additional requirements for Aecom, including extended project management and oversight, additional contract administration and design services, as well as increased coordination for changes. This amendment is to address those the additional requirements for Aecom due to the schedule delays.

The total value of the requested amendment to Purchase Order Number 6046514 is $489,000 net of all taxes ($497,606 net of Harmonized Sales Tax recoveries) increasing the current Purchase Order value from $1,522,610 net of all taxes ($1,549,408 net of Harmonized Sales Tax recoveries) to $2,011,610 net of all taxes ($2,047,014 net of Harmonized Sales Tax recoveries).

In reference to the construction cost of the new Fleet Maintenance Garage, with a current purchase order value for the general contractor in the amount of $56,887,892 net of all taxes, the requested revised total amended purchase order value for the consultant fee in the amount of $2,011,610.00 net of all taxes, represents 3.5 percent of the construction cost. The typical industry range for the percentage of consultant fee to construction cost is 5 percent to 10 percent, depending on the complexity and scope of the project. In this case, the total revised value of 3.5 percent, resulting from the requested consultant purchase order amendment, is below the lower end of the typical industry range for professional consultant fees and so, the increased fee can be considered fair and reasonable.

Funding for this Purchase Order Amendment is included in the approved 2025 Capital Budget for Corporate Real Estate Management, detailed in Table 1 below:

Table 1: Financial Impact Summary

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implication, as identified in the financial impact section.

The General Manager, Toronto Water, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 195-8.4A of Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the General Manager, Toronto Water to award and enter into an agreement, for a period of 32 months from date of award until March 31, 2028, with Bennett Mechanical Installations (2001) Ltd., having submitted the lowest compliant bid meeting the requirements of Request for Tender Doc5029771372 for Contract Number 25TW-CTS-12CWD, for construction services at Ashbridges Bay Treatment Plant Digester 1 to 4 Cleaning and Rehabilitation, in the amount of $44,169,700 net of all applicable taxes and charges ($44,947,087 net of Harmonized Sales Tax recoveries).

The purpose of this report is to advise on the results of Request for Tender Doc5029771372, corresponding to Contract Number 25TW-CTS-12CWD for construction services at Ashbridges Bay Treatment Plant - Digester 1 to 4 Cleaning and Rehabilitation, and to request authority to enter into an agreement with Bennett Mechanical Installations (2001) Ltd., the lowest compliant bid received for the solicitation.

The contract is for a 32 month term, from the date of award to March 31, 2028 for the total amount of $44,169,700 net of all applicable taxes and charges ($44,947,087 net of Harmonized Sales Tax recoveries), in accordance with the terms, conditions, and specifications contained in the Request for Tender documents.

The total value of the contract award is $44,169,700 net of all applicable taxes and charges. The total cost to the city is $44,947,087 net of Harmonized Sales Tax recoveries.

Funding is available in the 2025 - 2034 Capital Budget and Plan for Toronto Water. Funding details are provided in Table 1

Table 1: Financial Impact Summary (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, Purchasing and Materials Management recommend that:

1. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to enter into an agreement with GHD Limited, being one of two successful Suppliers meeting the requirements Doc5060162215 to provide professional engineering services for program management, preliminary and detailed design, construction administration and post construction services under Program Management Assignment PM9A to support Toronto Water and Transportation Services 2027 to 2029 Capital Program at various locations across the City of Toronto, in the total amount of $37,935,074, net of all applicable taxes and charges, ($38,602,731 net of Harmonized Sales Tax recoveries) as follows:

a. Program Management services for a period of six (6) years, in an amount not to exceed $5,524,066 net of all applicable taxes and charges, including labour, disbursements, provisional allowances and contingency amount.

b. Engineering services for preliminary design, detailed design and during construction, in an amount not to exceed $31,647,540 net of all applicable taxes and charges, including labour, disbursements, provisional allowances, and contingency amount; and

c. Post construction services, in an amount not to exceed $763,468 net of all applicable taxes and charges, including labour, disbursements, provisional allowances and contingency amount.

All in accordance with the terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the Chief Engineer and Executive Director, Engineering and Construction Services, and in a form satisfactory to the City Solicitor.

2. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to enter into an agreement with R.V. Anderson Associates Limited, being one of two successful Suppliers meeting the requirements of Doc5060162215 to provide professional engineering services for program management, preliminary and detailed design, construction administration and post construction services under Program Management Assignment PM9B to support Toronto Water and Transportation Services 2027 to 2029 Capital Program at various locations across the City of Toronto, in the total amount of $35,672,241, net of all taxes ($36,300,073 net of Harmonized Sales Tax recoveries) respectively, including disbursements, provisional allowances and contingencies as follows:

a. Program Management services for a period of six (6) years, in an amount not to exceed $4,475,372 net of all applicable taxes and charges, including labour, disbursements, provisional allowances and contingency amount.

b. Engineering services for preliminary design, detailed design and during construction, in an amount not to exceed $30,445,569 net of all applicable taxes and charges, including labour, disbursements, provisional allowances, and contingency amount.

c. Post construction services, in an amount not to exceed $751,300 net of all applicable taxes and charges, including labour, disbursements, provisional allowances and contingency amount.

All in accordance with the terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the Chief Engineer and Executive Director, Engineering and Construction Services, and in a form satisfactory to the City Solicitor.

The purpose of this report is to advise of the results of the Request for Proposal Doc5060162215, Contract Numbers R-25ECSWA-LU-C3-01SU and R-25ECSWA-LU-C3-02SU, for professional engineering services associated with program management, preliminary and detailed design, construction administration and post construction services, to support the delivery of Toronto Water and Transportation Services 2027 to 2029 Capital Program, and request the authority to enter into agreements with GHD Limited, for Program Management Assignment PM9A in the amount of $37,935,074, net of all applicable taxes and charges, ($38,602,731 net of Harmonized Sales Tax recoveries) and R.V. Anderson Associates Limited, for Program Management Assignment PM9B, in the amount of $35,672,241, net of all applicable taxes and charges, ($36,300,073 net of Harmonized Sales Tax recoveries), for a combined total of $73,607,315 net of all applicable taxes and charges ($74,902,804 net of Harmonized Sales Tax recoveries).

The total value of both contract awards is $73,607,315 net of all applicable taxes and charges and $83,176,266 including Harmonized Sales Tax and applicable charges. The total cost to the City for both contract awards is $74,902,804 net of Harmonized Sales Tax recoveries.

The awarded amount to GHD Limited for Program Management Assignment PM9A is $38,602,731 net of Harmonized Sales Tax recoveries. Funding is included in Toronto Water's 2025 Capital Budget and 2026-2034 Capital Plan, as well as in the Transportation Services' 2025-2034 Capital Budget and Plan with forecasted expenditures as shown below in Table 1 (net of Harmonized Sales Tax recoveries).

Table 1 - Program Management Assignment PM9A - Forecasted Expenditures for GHD Limited (in $)

The awarded amount to R.V. Anderson Associates Limited for Program Management Assignment PM9B is $36,300,073 net of Harmonized Sales Tax recoveries. Funding is included in Toronto Water's 2025 Capital Budget and 2026-2034 Capital Plan, as well as in the Transportation Services' 2025-2034 Capital Budget and Plan, with forecasted expenditures as shown below in Table 2 (net of Harmonized Sales Tax recoveries).

Table 2 - Program Management Assignment PM9B - Forecasted Expenditures for R. V. Anderson Associates Limited (in $)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 195-8.4 of the Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services, to award and enter into an agreement with 614128 Ontario Ltd., having submitted the lowest compliant bid and meeting requirements of Request for Tender Doc5074487243, to provide Construction Services for Assignments 41-03 and 41-06, under the Basement Flooding Protection Program Phase 4, in the amount of $25,294,032.65 net of all applicable taxes and charges ($25,739,207.62 net of Harmonized Sales Tax recoveries).

The purpose of this report is to advise of the results of the Request for Tender Doc5074487243, Contract 24ECS-LU-01FP, for Construction Services for Basement Flooding Protection Program, Phase 4 Assignments 41-03 and 41-06, and to request the authority to enter into an agreement with 614128 Ontario Ltd., in the amount of $25,294,032.65 net of all applicable taxes and charges ($25,739,207.62 net of Harmonized Sales Tax recoveries), for a period of 15 months from the date that the written Order to Commence Work is issued by the City, all in accordance with the terms, conditions and specifications contained in the Request for Tender documents.

The total value of the contract award is $25,294,032.65, net of all applicable taxes and charges. The total cost to the City is $25,739,207.62, net of Harmonized Sales Tax recoveries.

Funding is available through the 2025 Capital Budgets and 2026-2034 Capital Plans for Toronto Water and Transportation Services. Additional funding details follow in Table 1.

Table 1 - Approved Cash Flow for Contract Number 24ECS-LU-01FP

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the above information.

The Executive Director, Corporate Real Estate Management, and Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A grant authority to the Executive Director, Corporate Real Estate Management, to negotiate and enter into a non-competitive agreement with Nederman Canada Limited for the supply of proprietary original equipment manufacturer parts and services to Nederman Canada Limited, for a period of five years from August 1, 2025 to July 31, 2030 in the amount of $636,000 net of Harmonized Sales Tax ($647,194 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to enter into a non-competitive contract with Nederman Canada Limited for the supply of Nederman Manufactured Parts and Maintenance and Repair Services for the City of Toronto’s Corporate Real Estate Management Division in the amount of $636,000 net of Harmonized Sales Tax ($647,194 net of Harmonized Sales Tax recoveries) for an initial period of three years, commencing on August 1, 2025 to July 31, 2028, with two separate single year option terms.

A non-competitive procurement is required, as the Nederman Magna System utilizes proprietary technology for vehicle exhaust extraction and is available exclusively from Nederman Canada Limited, the sole manufacturer and seller of the required parts. As such, the contract meets the criteria for Exception Code 2 - Exclusive Rights - under the City’s Purchasing By-law.

The Nederman Canada Limited Magna exhaust evacuation system is installed and used at various City facilities managed by Corporate Real Estate Management, where the maintenance and repair of City-owned vehicles occur, including police cars, ambulances, fire trucks, and other vehicles. The maintenance and repair of the Nederman Canada Limited exhaust evacuation system was previously outsourced to a third-party supplier. However, as part of a cost efficiency strategy, Corporate Real Estate Management is now self-performing most of the required maintenance and repairs. This contract will supply the necessary Nederman Canada Limited parts needed to keep the systems operational and includes a provision for maintenance and repair services for instances where City staff cannot complete the work.

General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer’s authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A).

The total potential contract value identified in this report is $636,000 net of Harmonized Sales Tax. The total estimated cost to the City is $647,194, net of Harmonized Sales Tax recoveries.

Funding in the amount of $53,933, net of Harmonized Sales Tax recoveries, is included in the Corporate Real Estate Management Division's 2025 Operating Budget. Additional funding in the amounts detailed in Table 1 below will be requested in the 2026 to 2030 Operating Budget submissions for the Corporate Real Estate Management Division.

Table 1 - Financial Impact Summary (Net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer have reviewed this report and agree with the financial implications identified in the Financial Impact section.

The Chief Technology Officer, and the Chief Procurement Officer recommends that:

1. City Council grant authority to the Chief Technology Officer, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), to amend Blanket Contract 47024775 with DragonAgile by increasing the contract value by $1,268,256 USD ($1,737,510 CAD) net of all applicable charges and taxes or $1,290,577 USD ($1,768,090 CAD) net of Harmonized Sales Tax Recoveries, revising the current Blanket Contract Value from USD $1,197,770 to $2,488,347 USD. At the time of writing this report in June 2025, $1 USD = $1.37 CAD.

2. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains advice which is subject to solicitor-client privilege.

The purpose of this report is to request authority to amend Blanket Contract 47024775 (the “Contract”) with DragonAgile Consulting Inc., (DragonAgile) for the provision of Atlassian Product Software Licences. Additional funds are required for the City to exercise the two (2) additional and separate one (1) year option terms.

Since 2022, the City has utilized Blanket Contract 47024775 with DragonAgile to procure Atlassian Software Licences and Cloud Subscriptions. Anticipating the Contract’s expiry in November 2025, the City issued a Request for Quotation in January to competitively source a new contract for a two-year term. No bids were received and the Request for Quotation failed. Due to the urgency of securing the necessary funds to maintain business continuity on an established platform, this report recommends against reissuing a competitive solicitation. Instead, this report recommends allocating the required funds through the existing contract. This approach ensures business continuity across the ten (10) divisions using Atlassian Software and Cloud subscriptions while the City develops a longer-term strategy to address its Atlassian licensing needs.

More information on the City's long-term licensing strategy can be found in Confidential Attachment 1.

The total value of the Blanket Contract Amendment identified in this report is $1,268,256 USD ($1,737,510 CAD) net of all applicable charges and taxes and $1,433,129 USD ($1,963,387 CAD) including all applicable taxes and charges. The total cost to the City of the Amendment is $1,268,256 USD ($1,768,090 CAD) net of Harmonized Sales Tax Recoveries. At the time of writing this report in June 2025, $1 USD = $1.37 CAD.

F Funding in the amount of $508,851 CAD for 2025 is available within the 2025 Operating Budgets of participating Divisions. Funding in the amount of $1,185,121 (excluding funding for Economic Development and Culture) for 2026 will be included in the 2026 Operating and Capital Budget Submissions for participating Programs. Capital funding in the amount of $74,117 is also available in the 2025-2034 Capital Budget and Plan for Economic Development and Culture. Additional funding details follows in Table 1.

Table 1 - Financial Impact Summary of Recommended Contract Amendment (Net of Harmonized Sales Tax Recoveries)

*Anticipated demands for 2025 / 2026 across the organization; funding will be confirmed at the time of procurement.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with information included in the Financial Impact section.

The Executive Director, Corporate Real Estate Management, and the Chief Procurement

Officer recommend that:

1. City Council, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to the Executive Director, Corporate Real Estate Management to amend Blanket Contract Number 47024834 with Graham Alarm Monitoring Ltd., for the non-exclusive supply of all labour, equipment, material, supervision, and any associated equipment required by CAN/ULC-S561 to monitor fire alarm systems service for the City of Toronto in the amount of $800,000 net of all taxes and charges ($814,080 net of Harmonized Sales Tax recoveries), increasing the contract value from $689,850 to $1,489,850 net of all taxes and charges ($1,516,071 net of Harmonized Sales Tax recoveries).

2. City Council grant authority to Executive Director, Corporate Real Estate Management  to enter into a non-competitive contract with Fire Monitoring of Canada Inc., for the non-exclusive supply of all labour, equipment, material, supervision, and any associated equipment required by CAN/ULC-S561 to monitor fire alarm systems service for the City of Toronto in the amount of $1,000,000 net of all taxes and charges ($1,017,600 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to amend blanket contract 47024834, issued to Graham Alarm Ltd, for the non-exclusive supply of all labour, material, supervision, and any associated equipment required by the CAN/ULC-S561 standard, covering the installation and services for fire signal receiving centres and systems. This amendment is necessary to bring the contract into financial controls compliance and proceed with its closure.

Over the past several years, Corporate Real Estate Management has successfully standardized and consolidated all fire monitoring for all City of Toronto Divisions. The centralization initiative has progressed ahead of schedule and has consumed the full fire alarm monitoring contract value prematurely. Contract resources were also required to carryout the unplanned replacement of over 140 remote fire monitoring panels that relied on 3G technology in City facilities. The replacement was necessary due to the nation-wide phase out of the 3G network by Rogers Communication and Bell Canada.

In 2024, the CAN/ULC-S561 standard was updated to include additional requirements which Graham Alarm Monitoring Ltd. was unable to meet. As a result, the City will be ending its contract with Graham Alarm Monitoring Ltd. and will be initiating a new competitive procurement process for the supply of labour, materials, supervision and associated equipment required by the updated CAN/ULC-S561 standard.

This report additionally requests authority to enter into a new non-competitive contract with Fire Monitoring of Canada Inc. for the sum of $1,000,000 to sustain the City of Toronto's fire and life safety monitoring service until a new competitive Request for Proposal can be prepared, issued for bidding, and awarded, which is anticipated to occur in the third quarter of 2026.

City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each supplier under Article 7, Section 195-7.3(D) of the Purchasing By-law, or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.

The total value of the blanket contract amendment in this report is $800,000 net of all taxes and charges ($814,080 net of Harmonized Sales Tax recoveries).

Table 1: Summary of Requested Amendment by Contract and Supplier (net of Harmonized Sales Tax Recoveries)

The Contract is currently overspent, and funding identified in Table 1 for the requested amendment to blanket contract number 47024834 is included in Corporate Real Estate Management's 2025 Capital Budget.

Table 2: Financial Impact Summary for Non-Competitive Contract (net of Harmonized Sales Tax Recoveries)

The funding identified in Table 2 for this contract award is included in Corporate Real Estate Management's 2025 Operating and 2025-2034 Capital Budget and Plan.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the

financial impact information.

The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer recommend that:

1. City Council, in accordance with Section 71-11.1.C of City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Executive Director, Corporate Real Estate Management, to amend the Purchase Order 6055315 with Osler, Hoskin and Harcourt LLP for the provision of legal services at the Ontario Land Tribunal on behalf of the City related to Metrolinx’s expropriation of a portion of lands at Union Station, increasing the contract value by $174,111 net of all applicable taxes and charges ($177,176 net of Harmonized Sales Tax recoveries), revising the current contract value from $599,895 net of all applicable taxes and charges ($610,453 net of Harmonized Sales Tax recoveries) to $774,006 net of all applicable taxes and charges ($787,629 net of Harmonized Sales Tax recoveries).

2. City Council, direct that all the information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains information about litigation that affects the City of Toronto.

The purpose of this report is to seek authority from City Council authority to amend the Non-Competitive Purchase Order 6055315 with Osler, Hoskin and Harcourt LLP for the provision of legal services at the Ontario Land Tribunal on behalf of the City related to Metrolinx’s expropriation of a portion of lands at Union Station in the amount of $174,111 net of all applicable taxes and charges ($177,176 net of Harmonized Sales Tax), increasing the overall value of the Purchase Order from $599,895 net of all applicable taxes and charges ($610,453 net of Harmonized Sales Tax recoveries) to $774,006 net of all applicable taxes and charges ($787,629 net of Harmonized Sales Tax recoveries).

Osler, Hoskin and Harcourt LLP's services were retained in response to the expropriation of land by Metrolinx at Union Station, related to their Union Station Enhancement Project, Package 1, for a new south concourse. Metrolinx took possession of the expropriated lands on July 15, 2020.

A final purchase order amendment is necessary to pay Osler, Hoskin and Harcourt LLP for the services rendered representing the City in legal matters and negotiations which concluded in a settlement agreement between the City and Metrolinx in December 2024. No further amendments to this purchase order will be required in the future.

The total value of the purchase order amendment identified in this report is $174,111 net of all taxes and charges ($177,176 net of Harmonized Sales Tax recoveries), increasing the purchase order value from $599,895 net of all taxes and charges ($610,453 net of Harmonized Sales Tax recoveries) to $774,006 net of all applicable taxes and charges ($787,629 net of Harmonized Sales Tax recoveries).

Funding for this amendment is included in the 2025 Corporate Real Estate Management's Operating Budget.

Funding details are summarized in Table 1 below.

Table 1: Financial Impact Summary (net of Harmonized Sales Tax recoveries)

Additional details are outlined in Confidential Attachment 1.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information included in the Financial Impact section.

The General Manager, Fleet Services, the Chief, Toronto Paramedic Services, the Fire Chief and General Manager, Toronto Fire Services, and the Chief Procurement Officer recommend that:

1. City Council, in accordance with Section 195-8.5(B) of Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the General Manager, Fleet Services, to execute and enter into an agreement on behalf of the City of Toronto with UAP Inc., for the non-exclusive supply of automotive equipment parts and inventory management solution, with respect to the operations of the City Division known as Fleet Services, for an initial term of two (2) years from December 1, 2025 to November 30, 2027, in the amount of $29,506,358 net of Harmonized Sales Tax recoveries ($32,765,511 including all taxes and charges), with the option to renew for four (4) additional two (2) year periods, for a total amount of $185,907,484 net of Harmonized Sales Tax recoveries ($206,442,076 including all taxes and charges) including the initial term and all option years, in accordance with the terms and conditions of the  Negotiated Request for Proposal and any other terms and conditions satisfactory to the General Manager, Fleet Services and in a form satisfactory to the City Solicitor.

2. City Council, in accordance with Section 195-8.5(B) of Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the Chief, Toronto Paramedic Services, to execute and enter into an agreement on behalf of the City of Toronto with UAP Inc., with respect to the operations of the City Division known as Toronto Paramedic Services, for the non-exclusive supply of automotive equipment parts solution, for an initial term of two (2) years from December 1, 2025 to November 30, 2027, in the amount of $8,692,130 net of Harmonized Sales Tax recoveries ($9,652,228 including all taxes and charges), with the option to renew for four (4) additional two (2) year periods, for a total amount of $57,754,897 net of Harmonized Sales Tax recoveries ($64,134,271 including all taxes and charges) including the initial term and all option years, in accordance with the terms and conditions of the Negotiated Request for Proposal and any other terms and conditions satisfactory to the Chief, Toronto Paramedic Services, and in a form satisfactory to the City Solicitor.

3. City Council, in accordance with Section 195-8.5(B) of Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the Fire Chief and General Manager, Toronto Fire Services, to execute and enter into an agreement on behalf of the City of Toronto with UAP Inc., with respect to the operations of the City Division known as Toronto Fire Services, for the non-exclusive supply of automotive equipment parts solution, for an initial term of two (2) years from December 1, 2025 to November 30, 2027, in the amount of $3,730,960 net of Harmonized Sales Tax recoveries ($4,143,067 including all taxes and charges), with the option to renew for four (4) additional two (2) year periods, for a total amount of $24,536,142 net of Harmonized Sales Tax recoveries ($27,246,305 including all taxes and charges) including the initial term and all option years, in accordance with the terms and conditions of the Negotiated Request for Proposal and any other terms and conditions satisfactory to the Fire Chief and General Manager, Toronto Fire Services, and in a form satisfactory to the City Solicitor.

The purpose of this report is to advise on the results of the Negotiated Request for Proposal Doc4833008494, which identified UAP Inc. (operating as NAPA Auto Parts) as the highest-ranked proponent meeting the requirements of the Negotiated Request for Proposal.

UAP Inc., is a Canadian Business Subsidiary (as defined in the Mayor’s Economic Action Plan in Response to US Tariffs, adopted by Executive Committee on March 18, 2025), with a Head Office in Montreal, Quebec, and 14 distribution centres across Canada. UAP Inc., sources 96 percent of products through a network of 762 Canadian-based suppliers, distributors, and manufacturers.

This report requests authority for:

- The General Manager, Fleet Services Division, to enter into a contract on behalf of the City with UAP Inc., operating as NAPA Auto Parts, for the non-exclusive supply of an automotive equipment parts and inventory management solution with respect to the operations of Fleet Services Division;

- The Chief, Toronto Paramedic Services, to enter into a separate contract with UAP Inc., operating as NAPA Auto Parts, for non-exclusive supply of an automotive equipment part solution, with respect to the operations of Toronto Paramedic Services; and,

- The Fire Chief and General Manager, Toronto Fire Services, to enter into a separate contract with UAP Inc., operating as NAPA Auto Parts, for non-exclusive supply of an automotive equipment part solution with respect to the operations of Toronto Fire Services.

As part of the Negotiated Request for Proposal, Fleet Services Division conducted a comprehensive review of its delivery model, which included market soundings with nine municipalities and agencies and four key automotive industry suppliers. This analysis confirmed that the existing model, where an external supplier manages on-site parts management, inventory, and distribution, remains the most effective approach for managing the complexity and scale of Fleet Services Division’s operations. This model offers benefits such as improved parts availability, reduced vehicle downtime, performance accountability, and specialized staffing resources.

Separately, Toronto Paramedic Services and Toronto Fire Services use a variety of auto parts in the maintenance of emergency service vehicles and support vehicles managed by the respective divisions. The contract with UAP Inc., will work alongside a number of other existing contracts as part of their overall parts inventory, managed internally by the divisions.

Each of the separate contracts will be for a term of two (2) years, commencing December 1, 2025 to November 30, 2027, with an option to renew for four (4) additional two (2) year periods at the sole discretion of the General Manager, Fleet Services Division, the Chief, Toronto Paramedic Services, and the Fire Chief and General Manager, Toronto Fire Services, respectively, and subject to budget approval.

The total potential value of all three separate contracts for the initial two (2) years term is $41,929,448 net of Harmonized Sales Tax recoveries ($46,560,806 including all taxes and charges), and $268,198,523 net of Harmonized Sales Tax recoveries ($297,822,652 including all taxes and charges) for a total of ten (10) years inclusive of all option renewal years.

In accordance with the terms of the Negotiated Request for Proposal, Agencies and Public Bodies within the Province of Ontario may piggyback on the terms of these three separate contracts. Any such agreements will be managed independently by the participating Agencies and Public Bodies.

The total potential value of all three of the separate contracts, inclusive of all optional terms, is $268,198,523 net of Harmonized Sales Tax recoveries ($297,822,652 including all taxes and charges, $263,559,869 net of Harmonized Sales Tax).

Funding in the amount of $1,229,432 net of Harmonized Sales Tax recoveries is included in the 2025 Approved Operating Budget for Fleet Services Division. Funding in the amount of $14,753,179 net of Harmonized Sales Tax recoveries will be included in the 2026 Operating Budget Submission for Fleet Services Division. Funding in the amount of $13,523,747 net of Harmonized Sales Tax recoveries for the balance of the contract term to November 30, 2027, will be included in the 2027 Operating Budget Submission for Fleet Services Division.

Funding in the amount of $362,172 net of Harmonized Sales Tax recoveries is included in the 2025 Approved Operating Budget for Toronto Paramedic Services. Funding in the amount of $4,346,065 net of Harmonized Sales Tax recoveries will be included in the 2026 Operating Budget Submission for Toronto Paramedic Services. Funding in the amount of $3,983,893 net of Harmonized Sales Tax recoveries for the balance of the contract term to November 30, 2027, will be included in the 2027 Operating Budget Submission for Toronto Paramedic Services.

Funding in the amount of $155,457 net of Harmonized Sales Tax recoveries is included in the 2025 Approved Operating Budget for Toronto Fire Services. Funding in the amount of $1,865,480 net of Harmonized Sales Tax recoveries will be included in the 2026 Operating Budget Submission for Toronto Fire Services. Funding in the amount of $ 1,710,024 net of Harmonized Sales Tax recoveries for the balance of the contract term to November 30, 2027, will be included in the 2027 Operating Budget Submission for Toronto Fire Services.

Should the City choose to exercise its option to renew for an additional four (4) separate two (2) year periods, with respect to one or more of the separate contracts, then appropriate funding, if needed, will be included in the 2028-2035 annual Operating Budget Submissions for the respective division. Funding details are provided in the tables below.

Table 1 - Total Contract Award Summary (All Contracts) net of Harmonized Sales Tax Recoveries

Table 2 - Total Contract Award Summary by Calendar Year, net of Harmonized Sales Tax Recoveries

The total expenditures shown in the Tables above include contingency, forecasted transaction increase, and Consumer Price Index adjustment applied to each option term after the initial two (2) year period.

Cost Avoidance Benefits

The City successfully negotiated an estimated total cost avoidance of $7,113,652 net of all applicable taxes and charges, which is anticipated to be realized over the potential 10-year term of the three separate contracts. These strategic negotiations with the UAP Inc., have resulted in pricing reduction, increased supplier staffing levels, enhanced alignment with the City's service delivery requirements, and increased operational efficiencies in inventory and parts management.

In addition to the above cost avoidance, Fleet’s contract includes volume-based discounts linked to defined monthly parts expenditure thresholds. If these thresholds are met, the discounts are expected to generate an additional estimated cost avoidance of $986,995 over the potential 10-year term of the three separate contracts. This incentive-based pricing structure is intended to promote cost control, strengthen supplier performance, and drive further operational efficiency. 

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Transportation Services, and the Chief Procurement Officer, Purchasing and Materials Management, recommend that:

1. City Council authorize the General Manager, Transportation Services to negotiate and execute a non-competitive agreement with Fortran Traffic Systems Ltd., for a period from date of award, and end on December 31, 2025, in the amount of $2,008,750 net of all applicable taxes ($2,044,104 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Fortran Traffic Systems Ltd., for the supply and delivery of Flashing Beacons on behalf of Transportation Services (City Stores). The term of the contract will be for a period from date of award and end on December 31, 2025, in the total amount of $2,008,750 net of all applicable taxes and charges ($2,044,104 net of Harmonized Sales Tax recoveries).

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. These procurements will be proceeding under the exception related to Exclusive Rights, where Fortran Traffic Systems and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1K.).

A contract was awarded to Fortran Traffic Systems Ltd. in 2018 resulting from competitive call Request for Quotation Number 1202-18-0299. The contract expired on November 5, 2020. In June 2021, a lower value and short-term contract was awarded to Fortran Traffic Systems Ltd., resulting from a Non-Competitive Procurement Request. This contract covered the immediate purchases necessary for the 2021 installation, as well as on-going maintenance throughout the City of Toronto as part of the Vision Zero School Safety Zone project. A non-competitive Contract 47024374 was awarded to Fortran Traffic Systems Ltd. on January 1, 2022, which expired on December 31, 2024.

This new contract is needed to support the continued supply of equipment, as directed by City Council, for designated school safety zones. These purchases will ensure adequate inventory in City Stores to meet installation and implementation milestones, with completion targeted for the end of 2027 across 111 school safety zones. Moreover, the Flashing Beacons supplied by Fortran Traffic System Ltd., and installed across the City operate on a JSF System that enables wireless communication with the devices in the field. Fortran holds exclusive rights to this system, and no other companies in Canada run on this system. This system has been tailored and customized to meet all City requirements; therefore, it is necessary to proceed with the Non-competitive exception code number 2, Exclusive Rights.

City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 - Financial Control, Section 71-11A.

The total amount of the proposed contract includes the total period identified in this report is $2,008,750, net of Harmonized Sales Tax. The total estimated cost to the City is $2,044,104 net of Harmonized Sales Tax Recoveries.

Funding in the amount of $2,044,104 net of Harmonized Sales Tax Recoveries is included in the 2025 Capital Budget for Transportation Services. Additional funding details follow in Table 1.

Table 1 – Financial Impact Summary of Recommended Contract

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Technology Officer and the Chief Procurement Office recommend that:  

1. City Council grant authority to the Chief Technology Officer, in accordance with Sections 195-6.6 and 195-8.5 of the Toronto Municipal Chapter 195 (Procurement), to enter into, and execute a non-competitive contract with Kronos Canadian Systems Inc., a UKG company, commencing from the date of award for a three (3) year term with options to extend the Contract term by up to two (2) additional one (1) year periods, for up to the total amount set out in Confidential Attachment 1, subject to terms and conditions acceptable to the Chief Technology Officer.

2. City Council direct that Confidential Attachment 1 remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the execution of the contract authorized by recommendation 1.

The purpose of this report is to request City Council authority to enter a five (5) year non-competitive contract with Kronos Canadian Systems Inc., a Canadian Business Subsidiary of Ultimate Kronos Group (UKG) (USA Based Supplier) for proprietary workforce management software licenses, cloud subscriptions, and related services.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. These procurements will be proceeding under the exception related to compatibility, where Kronos Canadian Systems and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1K.).

By 2027, the supplier is retiring and ending support for its legacy on-premises workforce management system, which the City of Toronto has used since 2016 as its enterprise-standard solution for divisions with complex scheduling and workforce planning needs.

This report addresses business continuity for the two divisions currently dependent on the legacy system until full migration to the new platform is complete and state of good repair by moving to an up-to-date, fully supported platform. Additionally, this report supports City’s broader modernization goal to ensuring all divisions with complex scheduling needs are on a single, unified solution.

City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each supplier under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.

Financial Impact is included in Confidential Attachment 1.

The financial costs enclosed in Confidential Attachment 1 assume the Master Service Agreement is finalized. The financial impact outlined in Confidential Attachment 1 is estimated based on current pricing, as negotiations are still ongoing at the time of writing this report. Financial allocations based on this estimate will vary based on divisional operational requirements. Should there be delays with the Master Service Agreement, the City will limit its spending to essential operational expenses until the agreement is in place.

The General Manager, Toronto Water, and the Chief Procurement Officer recommend that:

1. City Council authorize the General Manager, Toronto Water, to negotiate and execute a Non-Competitive Procurement contract with Fer-Pal Construction Ltd., for Urgent Watermain Cured-in-Place Pipe Lining at various locations in Ward 6, in the amount of $6,000,000 net of all applicable taxes ($6,105,600 net of Harmonized Sales Tax recoveries) from the date of award to May 31, 2026, subject to terms and conditions satisfactory to the General Manager, Toronto Water, and in a form acceptable to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with Fer-Pal Construction Ltd., for Urgent Watermain Cured-in-Place Pipe Lining at various locations in Ward 6.

The commissioning of the Downsview transmission main earlier this year has increased water pressure in the area, causing breaks in watermains with deteriorated condition. This indicates that portions of the existing infrastructure cannot handle the higher pressure. If these watermain condition issues are not addressed promptly, it could significantly impact both public infrastructure and customer service.

To prevent additional watermain and service breaks, water pressure in the affected areas has been temporarily reduced until the structural integrity of the distribution system can be improved through Cured-in-Place Pipe lining. Pressure levels must be restored to support the future growth of Downsview. Therefore, the Cured-in-Place Pipe structural lining of watermains in Ward 6, originally planned for 2026, must be advanced to 2025.  The total value of the work identified for advancement to the 2025 is estimated at $11.8 million (net of Harmonized Sales Tax recoveries). Fer-Pal Construction Ltd. is currently completing similar work in Wards 3, 4, and 5), and unspent funds of $5.8 million under that contract will be used to initiate the work in Ward 6. To complete the full scope of work in 2025, Toronto Water is requesting authority to award a non-competitive contract to Fer-Pal for the remaining balance of $6,000,000, net of all taxes and charges ($6,105,600 net of Harmonized Sales Tax recoveries) from the date of award to May 31, 2026.

Due to seasonal constraints, this construction work must be completed by November 2025, leaving Toronto Water with insufficient time to conduct a competitive procurement process and complete the construction work. While the watermain lining will be completed in 2025, this contract will also support the associated road and boulevard restoration work, which is scheduled for completion in spring 2026.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. These procurements will be proceeding under the exception code related to time constraints where due to the urgency for the delivery of a good and service, time does not permit the competitive solicitation processes and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1B.).

City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each supplier under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.

The total contract amount identified in this report is $6,000,000 net of all applicable taxes and charges. The cost to the City is $6,105,600 net of Harmonized Sales Tax recoveries.

Funding is available in the 2025 - 2034 Capital Budget and Plan for Toronto Water. Funding details are provided in Table 1.

Table 1 - Financial Impact Summary

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Technology Officer and the Chief Procurement Officer recommend that:  

1. City Council grant the authority to the Chief Technology Officer, in accordance with Sections 195-6.6 and 195-8.5 of the Toronto Municipal Code Chapter 195 (Procurement), to enter into, and execute a non-competitive contract with Fluree Europe Middle East and Asia commencing from the date of award for an initial term of three (3) years with options to extend the Contract by up to two (2) additional one (1) year periods for up to the total amount set out in Confidential Attachment 1, subject to terms and conditions acceptable to the Chief Technology Officer.

2. City Council direct that Confidential Attachment 1 remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the execution of the contract authorized by recommendation 1.

The purpose of this report is to request City Council authority to negotiate and enter a non-competitive contract with Fluree Europe Middle East and Asia, a non-US based supplier for proprietary information management software licences, professional services and related maintenance. The City's current contract with Fluree expires July 31, 2025. This report requests authorization to secure a new contract with the vendor as the sole supplier of the software to allow the City to maintain its licensing and business continuity.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. These procurements will be proceeding under the exception related to compatibility, where Fluree Europe Middle East and Asia and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1K.).

The City procured Fluree's (then Mondeca) information products competitively for a seven (7) year term in 2018. The City uses three of Fluree's tools as its enterprise vocabulary management platform for developing and maintaining standardized vocabularies that are then used by staff to describe and organize data and information across City systems. This report requests authorization to secure a new contract for an initial three (3) year term, with options to extend by up to two (2) additional one (1) year periods with the supplier as the sole supplier of the software to allow the City to maintain its licensing and business continuity.

City Council approval is required in accordance with Municipal Code Chapter 195 - Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each supplier under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.

Financial Impact is included in Confidential Attachment 1.

The financial impact outlined in Confidential Attachment 1 is estimated based on current pricing, as negotiations are still ongoing at the time of writing this report. Financial costs based on this estimate will vary based on divisional operational requirements.

The Executive Director, Corporate Real Estate Management, and the General Manager, Children's Services recommend that:

1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City, to enter into a nominal license agreement (the “License”) with Aboriginal Legal Services Inc., as licensee, for a term of 10 years in respect of the a part of the property located at 1125 Danforth Avenue, more particularly described in Appendix B hereto, substantially on the terms and conditions set out in Appendix A, and on such other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor.

2. City Council authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Real Estate Services, Corporate Real Estate Management severally to execute the License, and any related documents on behalf of the City.

3. City Council authorize the Executive Director, Corporate Real Estate Management, their successors and designates, to administer and manage the License, including the provision of any consents, approvals, waivers, notices (including notices of termination) provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters to City Council for direction and determination.

The purpose of this report is to obtain City Council authority for the City (the "Licensor") to enter into a nominal 10-year license agreement (the “License”) with Aboriginal Legal Services Inc. (the “Licensee”) with respect to a part of the property located at 1125 Danforth Avenue (the “Licensed Area”) for the purposes of providing the Licensee with space to continue operating the Giiwedin Anang Council, an Indigenous family dispute resolution program (the “Program”).

 
The Licensed Area is a portion of the Danforth Early Learning and Child Care Centre, a City-owned and operated child care centre. The Program operates during the off-hours of the child care centre and leverages an otherwise unoccupied space that suits the Licensee’s programming needs. The Licensee operated the Program for one-year as a pilot in the Licensed Area with minimal to no impacts to the operations of the child care centre. The pilot program supported numerous Indigenous families and was well-received by the child care centre and the broader Indigenous community.

The License Agreement allows the Licensee to continue to provide critical culturally relevant services to the Indigenous community, and aligns with the City’s 2022-2032 Reconciliation Action Plan to advance truth, justice and reconciliation by supporting Indigenous-led programs and services that promote healthy child and family development.

The Program has served the Indigenous community since 2008, and is made up of staff from Aboriginal Legal Services Inc. and Indigenous community volunteers. The purpose of the Program is to allow parents, children, extended family, child welfare authorities, and others to come together to develop a plan that meet the needs of the child, often through Talking Circles.

The License is for nominal consideration. It is estimated that foregone revenue to the City for this nominal License is estimated at $144,855 annually, totaling $1,448,550 for the 10-year term. The Licensee has secured funding to operate the Program through the United Way of Greater Toronto.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management, and General Manager, Children's Services recommend that:

1. City Council authorize the Executive Director, Corporate Real Estate Management to enter into a nominal lease agreement with Network Child Care Services, as tenant, for a term of ten years with an option to extend for a further period of ten years in respect of the premises located at the property municipally known as 292 Dundas Street West, as more particularly set out in Appendix A and illustrated on the location map and floor plan in Appendix B and Appendix C respectively, and including such other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor.

2. City Council authorize severally each of the Executive Director, Corporate Real Estate Management, and the Director, Real Estate Services, Corporate Real Estate Management, to negotiate and execute the Lease, and any related documents on behalf of the City.

This report seeks authority for the City, as landlord, to enter into a ten-year year nominal lease agreement (the “Lease”) with Network Child Care Services, as tenant (the “Tenant”), for the purpose of operating a not-for-profit child care at the newly constructed centre located on the ground and second level of a condominium building at 292 Dundas Street West (the “Leased Premises”). The Tenant, as selected by the General Manager, Children's Services, pursuant to an Expression of Interest process conducted by Children's Services, is expected to operate the child care program at the Leased Premises with occupancy anticipated in the fourth quarter of 2025.

The child care centre was secured by the City as a community benefit as part of an agreement pursuant to Section 37 of the Planning Act.

The proposed Lease will provide the Tenant with the Leased Premises for nominal rent and, in accordance with the terms of the Lease, the Tenant will be responsible for all repair and maintenance costs, operating costs, and any applicable property taxes related to the Leased Premises. Condominium common expenses payable in relation to the Leased Premises will be paid by the Tenant for the entire duration of the Lease, resulting in no expected costs to the City of Toronto during the term of the Lease. Condominium common expenses are anticipated to be nominal.

The estimated total opportunity cost of the Lease over the 20-year potential term, including the extension option, is approximately $4,494,150 based on a market base rental rate of $40 for the interior space, and $20 for the exterior space, with annual inflation of 2.5 percent.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Economic Development and Culture, the Executive Director, Social Development, and the Executive Director, Corporate Real Estate Management, recommend that:

1. City Council authorize the City to enter into a lease agreement (the “Lease”) at below market rent with The Neighbourhood Group Community Services (“the Tenant”) for the City premises located at 5220 Yonge St, Toronto as outlined and illustrated in the attached Appendix A and Appendix B respectively (the “Leased Premises”) for a five-year term with an option to extend for further five-year period, in accordance with the City's Community Space Tenancy Policy and substantially on the terms and conditions set out in the attached Appendix C and on such other or amended terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, and in a form acceptable to the City Solicitor.

2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, severally to execute the Lease, and any related or required documents on behalf of the City to give effect to the Lease.

3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Economic Development and Culture, and the Executive Director, Social Development, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

4. City Council authorize the Executive Director, Social Development, in consultation with the General Manager, Economic Development and Culture, to enter into, execute and administer a Service Level Agreement in respect of the tenancy at the Leased Premises, including the provision for any amendments, eligibility assessment, and annual reporting from the Tenant.

5. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to:

a. enter into a Municipal Capital Facility Agreement with The Neighbourhood Group Community Services, the landlord, which will lease approximately 3,494 square feet of community space at 5220 Yonge Street (the “Leased Premises”), for the purposes of the provision of Municipal Capital Facility related to social and cultural services; and

b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of:

1. the commencement date of the lease;

2. the date the Municipal Capital Facility Agreement is entered into;

3. and the date the Tax Exemption By-law is enacted.

6. City Council direct the City Clerk to give written notice of the Municipal Capital Facility By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.

This report seeks authority for the City, as landlord, to enter into a five-year nominal lease agreement (the “Lease”) with The Neighbourhood Group Community Services, as a tenant, for approximately 3,494 square feet of space located at 5220 Yonge Street (the “Leased Premises”) for the purposes of providing non-profit social, cultural, and community support services.

The Neighbourhood Group Community Services will deliver a community hub offering integrated social and cultural programs and services, including newcomer services, language classes, settlement services, employment, and peer support services. The space will also be activated by community programming partners (North York Arts, North York Women’s Centre, Toronto Fringe Festival, and North York Seniors) who will provide on-site programs, including arts and culture, seniors' programs, and education and employment support services for women.

This report also seeks authority for the adoption of the necessary by-law to designate the Leased Premises owned by the City as a Municipal Capital Facility and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for the Leased Premises.

The Lease will provide the Tenant with a gross floor area of approximately 3,494 square feet of community space for nominal rent. In accordance with the terms of the Lease and the City's Community Space Tenancy Policy, all operating costs, maintenance costs, and realty taxes for the Leased Premises will be the responsibility of the Tenant, resulting in no operating costs to the City.

The Lease will be provided at a nominal rate of $2 plus Harmonized Sales Tax per year. As a result, the total opportunity cost of the Lease over the five (5) year term is estimated to be $991,743 plus Harmonized Sales Tax. The total opportunity cost of the option to extend for a five (5) year term is approximately $1,122,066 plus Harmonized Sales Tax. This represents a total sum of $2,113,809 plus Harmonized Sales Tax over the potential 10-year term, with a Net Present Value of $1,537,480 plus Harmonized Sales Tax.

5220 Yonge Street is owned by the City of Toronto. Although properties owned by the City of Toronto are exempt from taxation, once tenanted the Leased Premises will become subject to taxation. As such, this report recommends that City Council approve a Municipal Capital Facility designation to exempt the Leased Premises from property tax. The annual property taxes on the Leased Premises is estimated at approximately $54,224, comprised of a municipal portion of $33,254 and a provincial education portion of $20,970, based on an estimated 2025 Current Value Assessment and 2025 tax rates.

As shown in Table 1 below, providing a property tax exemption for the 3,494 square feet at 5220 Yonge Street will result in a net annual reduction in property tax revenue to the City of approximately $33,254, representing the municipal portion of taxes that will not be collected once the Leased Premises are designated as a Municipal Capital Facility. The provincial education portion of property taxes of $20,970 will not be required to be remitted to the Province once the exemption for the Leased Premises takes effect, with no net impact to the City.

Table 1: Financial Implication of Property Tax Exemption - 5220 Yonge Street

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Executive Director, Corporate Real Estate Management, and the General Manager, Toronto Employment and Social Services recommend that:

1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City, as tenant, to enter into a lease extension and amending agreement (the “Lease Extension”) with RioCan Holdings Inc., as landlord, for a further term of 10 years (the "Extended Term") with an option to extend for a further five years in respect of certain premises located at 700 Lawrence Avenue West, Unit 330 (the "Leased Premises"), more particularly as shown in Appendix B and Appendix C hereto, substantially on the terms and conditions set out in Appendix A of this report, and on such other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management, or their designate, and in a form satisfactory to the City Solicitor.

2. City Council authorize severally each of the Executive Director, Corporate Real Estate Management, and the Director, Real Estate Services, to negotiate and execute the Lease Extension, and any related documents on behalf of the City.

The purpose of this report is to obtain City Council authority for the City, as tenant, to enter into a lease extension and amending agreement (the "Lease Extension") with RioCan Holdings Inc. (the "Landlord"), with respect to approximately 43,681 square feet of office space located at Lawrence Allen Centre, 700 Lawrence Avenue West, Unit 330 (the "Leased Premises") operated by Toronto Employment and Social Services, as Lawrence Square Employment and Social Services, for Toronto Employment and Social Services' client-based program administration.

Toronto Employment and Social Services has operated at the Lawrence Allen Centre since 2009, providing services to approximately 6,700 Ontario Works cases through the support of 125 staff. This location serves the Lawrence - Allen neighbourhood by providing financial supports, social supports, and referrals to employment supports for people receiving Ontario Works in Toronto. The existing lease for the Leased Premises is set to expire in the fall of 2025. Following a comprehensive review of the City-owned properties within Toronto Employment and Social Services' catchment area completed by Corporate Real Estate Management and CreateTO, in consultation with Toronto Employment and Social Services, staff have determined there is no suitable City-owned property that meets Toronto Employment and Social Services' operational requirements. The Lease Extension will allow continuity in Toronto Employment and Social Services' service delivery while also providing a sufficient term length to rationalize significant planned capital investments in the Leased Premises.

The rent and other terms and conditions of the Lease Extension reflect current market value according to market research and valuation conducted by Corporate Real Estate Management staff. The Leased Premises will continue to be designated as a Municipal Capital Facility and exempt from realty taxation for municipal and school purposes.

The estimated total cost of the Lease Extension over the 10-year term, along with the additional five-year extension option, is approximately $30,063,919 based on a market base rental rate of $15.75 per square feet, with annual inflation of three percent.

The City will be responsible for the payment of the basic rent, proportionate share of operating costs, and utilities related to the Leased Premises. Based on the City's proportionate share of usable square footage, common area operating costs including utilities costs are, estimated at $20.75 per square foot based on an area of 43,681 square feet. The Leased Premises will continue to be designated as a Municipal Capital Facility and exempt from realty taxation for municipal and school purposes.

Currently, lease costs are eligible for 50 percent funding from the Province. It is anticipated that the Province of Ontario will continue to cost share a portion of the leasing costs incurred by Toronto Employment and Social Services in providing its programming.

Funding is available in the 2025 Operating Budget for Toronto Employment and Social Services under cost centre C01212 and future expenditures will be included in future years Operating Budget submissions for Council consideration.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management recommends that:  

1. The General Government Committee receive this report for information.

As directed by City Council (MM24.16), the purpose of this report is to provide an update on discussions regarding the feasibility of the City entering into a long-term nominal lease agreement (the "Prospective Lease") with Toronto Fire Fighters Charities Inc. (the "Prospective Tenant") for the City-owned property at 641 Eglinton Avenue West (the "Property"). The Proposed Lease would support the "Home Away Program" (the "Program") for burn victims receiving treatment at Sunnybrook Hospital or the Hospital for Sick Children.

The Property, former Toronto Fire Services' Fire Hall 135, was most recently utilized by Metrolinx during the construction of the Eglinton Crosstown Light Rail Transit. A preliminary review has identified limited potential for the Property to support City objectives such as housing or other program needs.

City staff evaluated the feasibility and financial implications of adaptively reusing the Property to accommodate the Program and ultimately inform the viability of entering in a Prospective Lease. The feasibility study concludes that establishing the Program at the Property (the "Project") is achievable and can largely be accommodated within the existing structure, subject to careful design and funding. Given the age and vacant status of the Property, the extent of deterioration introduces significant risks, and early-stage hazardous materials and structural assessments are critical to inform design and cost certainty. Addressing these risks is essential to ensure the safety, compliance, and long-term viability of the Project.

Staff have determined a preliminary estimate of the total capital cost for the Project is approximately $12 million. This includes an allocation of $8 million for base building rehabilitation and $4 million for programmatic interior development.

The City's capital budget includes $2 million to support immediate stabilization of the building, mitigate building failure and address urgent health and safety issues. This work is scheduled for design in 2025 and implementation in 2026. This is distinct from the approximately $12 million of unfunded capital work required to improve and fit-out the Property to be able to accommodate the Program.

City staff have had ongoing preliminary discussions with the Prospective Tenant, who has demonstrated interest and willingness to secure funding to support the additional work required to fit-out the Property. City staff are committed to continue productive discussions on the Prospective Lease, including progress on the Prospective Tenant's funding / fundraising efforts, for which, at this point in time, no additional requests for the City's support have been made. Entering into the Prospective Lease for the Property requires City Council approval, and staff will seek authority from City Council as required.

There is no financial impact resulting from the adoption of the recommendation in this report.

However, staff have determined that preliminary estimates of the total capital cost for establishing the Program at the Property (the "Project") are approximately $12 million as detailed in Table 1 below. This includes an allocation of $8 million for base building rehabilitation, which encompasses structural and envelope restoration, environmental remediation for hazardous materials such as asbestos and mold, the installation of new heating, ventilation, and air conditioning, plumbing, and electrical systems, as well as heritage-sensitive finishes and upgrades to ensure accessibility compliance. An additional $4 million is estimated for programmatic interior development, which will cover the construction of interior partitions and finishes, procurement of fixtures, furniture, and equipment, and the implementation of information technology infrastructure, security systems, and signage. The estimated capital cost is intended as a preliminary estimate to inform early-stage planning and would require further refinement through any subsequent detailed design and procurement processes.

Table 1: Estimated Project Capital Costs

The City's capital budget includes $2 million to support immediate stabilization of the building, mitigate building failure and address urgent health and safety issues. This work is scheduled for design in 2025 and implementation in 2026 and includes roof replacement, localized repairs to windows, doors, and masonry, and the remediation of designated substances, as required. This is distinct from the approximately $12 million of unfunded capital work required to improve and fit-out the Property to be able to accommodate the Program.

City staff have had ongoing preliminary discussions with the Prospective Tenant, who has demonstrated interest and willingness to secure funding to support the additional work required to fit-out the Property. City staff are committed to continue productive discussions on the Prospective Lease, including progress on the Prospective Tenant's funding / fundraising efforts, for which, at this point in time, no additional requests for the City's support have been made.

The estimated total opportunity cost of the Prospective Lease over a 50-year (less one day) term is $4,462,000.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The Executive Director, Corporate Real Estate Management recommends that: 

1. City Council authorize the City to enter into an agreement of purchase and sale for the fee simple acquisition of the property address identified in Confidential Attachment 1, substantially on the terms and conditions set out in Confidential Attachment 1, and on such other terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management, in consultation with the City Librarian, Toronto Public Library, and in a form satisfactory to the City Solicitor.

2. City Council amend the 2025-2034 Capital Budget and Plan for Toronto Public Library by accelerating cashflow funding in 2025 and 2026 by the amount set out in the Confidential Attachment 1 of this report, offset by reducing cashflow funding, with no debt impact, from years 2027-2031 to the 2025 Capital Budget within the St. Lawrence Relocation and Expansion project (Cost Centre: CLB232-02) to support planned expenditures, including the acquisition of the property identified in Confidential Attachment 1 of this report.

3. City Council authorize the public release of Confidential Attachment 1 of this report following the closing of any purchase transaction.

4. City Council forward the Item and Confidential Attachment 1 of this report from the Executive Director, Corporate Real Estate Management to the Toronto Public Library Board for their information.

The purpose of this report is to seek City Council authority for the City to enter into an agreement of purchase and sale for the fee simple acquisition of the property identified in Confidential Attachment 1 (the "Property") for the purposes of relocating the Toronto Public Library’s St. Lawrence Branch, as approved by the Toronto Public Library Board in December 2024.

Toronto Public Library, in collaboration with CreateTO and the City’s Corporate Real Estate Management Division, identified the Property as a potential new site for the St. Lawrence Branch. The Property is privately owned and currently for sale. This new location for the St. Lawrence Branch will deliver a new, long overdue and much-needed larger district library to the community. Compared to the previously considered site at 125 The Esplanade, relocating the St. Lawrence Branch to the newly identified Property presents advantages in terms of cost savings, project timelines, and service delivery.

Toronto Public Library’s Information Technology Department, currently operating out of the City-owned property located at 120 Martin Ross Avenue, will also be relocated to this new site allowing the 120 Martin Ross Avenue property to be repurposed by the City to address other critical municipal uses.

Confidential Attachment 1 to this report identifies the major terms and conditions of the agreement of purchase and sale for the acquisition of the Property negotiated by staff and associated financial implications.

The financial details related to the acquisition of the Property, and recommended amendments to the 2025- 2034 Capital Budget and Plan for the Toronto Public Library can be found in the Confidential Attachment 1 to this report. These amendments will support planned expenditures, including the acquisition of the Property for the purposes of relocating the St. Lawrence Branch to the new site.

Funding to acquire the Property and the disbursement of all anticipated costs associated with the proposed acquisition and the renovations to deliver a modern and multi-functional District branch has been included in the 2025 - 2034 Capital Budget and Plan for the Toronto Public Library, within the St. Lawrence Relocation and Expansion project budget (Cost Centres: CLB232-01 and CLB232-02).

The scope, schedule, and cost of relocating the Toronto Public Library’s Information Technology department from 120 Martin Ross Avenue to the Property is not in the Toronto Public Library’s 2025-2034 Capital Budget and Plan but will be evaluated and included in the Toronto Public Library’s 10-year Capital Plan as part of a future budget request.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as presented in the Financial Impact Section.

The Executive Director, Corporate Real Estate Management recommends that:

1. City Council authorize the initiation of expropriation proceedings for the full fee simple interest in all of the laneway located east of the property municipally known as 129 Peter Street (the "Property"), as set out in Appendix A, for the purposes of supporting the ongoing operation of Streets to Homes Assessment and Referral Centre, if the Executive Director, Corporate Real Estate Management, deems it necessary or appropriate to proceed in that manner.

2. City Council grant authority to serve and publish the Notices of Application for Approval to Expropriate the Property, to forward to the Ontario Land Tribunal any requests for inquiries received, to attend the hearing(s) to present the City of Toronto's position, and to report the Ontario Land Tribunal's recommendations to City Council for its consideration.

This report seeks authority to initiate expropriation proceedings for the full fee simple interest in all of the laneway located east of the property municipally known as 129 Peter Street (the “Property”) to support the ongoing operation of Streets to Homes Assessment and Referral Centre. Streets to Homes Assessment and Referral Centre is a 24 / 7 walk-in support hub for individuals experiencing homelessness. The Property is required to provide essential space for secure garbage storage, access to utility meters and vents, and ensuring safe passage for staff.

This is Stage 1 of the expropriation process. Should City Council adopt the recommendations in this report, staff will serve and publish the Notice of Application for Approval to Expropriate Land on each registered owner. Owners, as defined in the Expropriations Act (the "Act"), will have 30 days to request a hearing into whether the City's proposed taking is fair, sound, and reasonably necessary.

Staff will report back to City Council with a Stage 2 report, providing details on property values and other costs, and if a hearing is requested, the report of the Ontario Land Tribunal. The proposed expropriation would only be effected after adoption by City Council, as approving authority, of the Stage 2 report, by registration of an expropriation plan, which would then be followed by the service of notices as required by the Act.

Before the City can take possession of the expropriated property, offers of compensation based on appraisal reports must be served on each registered owner.

The costs to serve and publish the required Notices of Application for Approval to Expropriate Land, together with any costs related to attendance at the hearing(s), if any, will be funded from the 2025 Operating Budget for Toronto Shelter and Support Services.

Before proceeding with the expropriation, staff will report to City Council through the General Government Committee for approval of the expropriation (the "Stage 2 Report"). The Stage 2 Report will identify the estimated funding requirement and the funding source for the market value of the Property, as well as any other anticipated costs including disturbance damages, legal and appraisal costs, land transfer tax costs, and all other associated costs stipulated under the Act. 

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management recommends that:

1. City Council authorize the Executive Director, Corporate Real Estate Management, to continue negotiations to acquire the property interests set out in Appendix A (the "Property Requirements") and as illustrated in the draft reference plans set out in Appendix C, and City Council authorize the initiation of expropriation proceedings for the Property Requirements, for the purposes of constructing a second exit at Toronto Transit Commission's Summerhill Station, if the Executive Director, Corporate Real Estate Management, deems it necessary or appropriate to proceed in that manner.

2. City Council grant authority to serve and publish the Notices of Application for Approval to Expropriate Land for the Property Requirements, to forward to the Ontario Land Tribunal any requests for hearings that are received, to attend the hearing(s) to present the City's position, and to report the Ontario Land Tribunal's recommendations to City Council for its consideration.

This report seeks authority to initiate expropriation proceedings for permanent and temporary easements in part of the properties municipally known as 10 and 20 Scrivener Square, for the purposes of constructing an exit at Summerhill Subway Station (the "Station") to provide a second means of entry and exit from the Station as part of the Toronto Transit Commission Fire Ventilation Upgrade Project, of which the Second Exit Project (the "Project") is a component.

Subsequent to City Council's authorization in 2021 to expropriate property interests for the construction of the Project, additional easement property interests have been identified by the Toronto Transit Commission, and are necessary to further facilitate the Project. The initial and new easements are incorporated in this report.

This is Stage 1 of the expropriation process. Should City Council adopt the recommendations in this report, City staff may serve and publish the Notice of Application for Approval to Expropriate Land on each registered owner. Owners, as defined in the Expropriations Act (the "Act"), will have 30 days to request a hearing into whether the City's proposed taking is fair, sound and reasonably necessary.

Staff may report back to City Council with a Stage 2 report, providing details on property values and other costs, and if a hearing is requested, the report of the Ontario Land Tribunal. The proposed expropriations would only be effected after adoption by City Council, as approving authority, of the Stage 2 report, by registration of an expropriation plan(s), which would then be followed by the service of notices as required by the Act.

Before the City could take possession of the expropriated properties, offers of compensation based on appraisal reports must be served on each registered owner.

The costs to serve and publish the required Notices of Application for Approval to Expropriate Land, together with any costs related to attendance at the hearing(s), if any, will be funded from the 2025-2030 Council Approved Capital Budget and Plan for the Toronto Transit Commission under Program 3.9 Building and Structures, Fire Ventilation Upgrade Project under account CTT024-1.

Before proceeding with the expropriation, staff will report to City Council through the General Government Committee for approval of the expropriations (the "Stage 2 Report"). The Stage 2 Report will identify the estimated funding requirement and the funding source for the market value of the Property Requirements, as well as any other anticipated costs including disturbance damages, legal and appraisal costs, land transfer tax costs, and all other associated costs stipulated under the Act.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.