Agenda

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Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes - May 12, 2025

Speakers/Presentations - The speakers list will be posted online at 8:30 a.m. on June 16, 2025.

Communications/Reports

The General Government Committee will hear an update on OMERS from the Director, OMERS Sponsors Corporation, and the Director, OMERS Administration Corporation.

The Executive Director, Finance Shared Services recommends that:  

1. The General Government Committee receives this report for information.

The purpose of this report is to provide the annual summary of the City's employer contributions submitted to the Ontario Municipal Employees’ Retirement System (OMERS) in 2024 and to provide information on the City's members and contributions relative to the overall Ontario Municipal Employees’ Retirement System plan.

Consistent with 2024 budget results, the City contributed $528,385,066 to Ontario Municipal Employees’ Retirement System in 2024, which was split equally between employer and employees, each contributing $264,192,533.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The Executive Director, Finance Shared Services, recommends that:

1. The General Government Committee receive this report for information, including the report entitled “The Toronto Fire Department Superannuation and Benefit Fund - Report on the Actuarial Valuation as at December 31, 2024" (attached as Attachment 1) prepared by RSM Canada LLP with respect to the Toronto Fire Department Superannuation and Benefit Fund and its underlying Plan.

This report submits, for the Committee's information, a Funding Valuation as at December 31, 2024 on the Toronto Fire Department Superannuation and Benefit Fund (the Fund) prepared by RSM Canada LLP. The Fund finances the pension plan (the Plan). This valuation provides information on the automatic cost-of-living increase of 0.70 percent in pensioner benefits effective January 1, 2025, called for under By-Law 10649 as amended, governing the Plan and the Fund.

The Fire Pension Plan has specific criteria in its By-law which, if satisfied, grants members an automatic cost-of-living increase paid from the fund, and therefore Council is not required to approve the increase. So long as sufficient surpluses exist on both a Going Concern and Solvency basis, members are entitled to an increase comprised of the lesser of:

a. The Plan's 5-year average rate of return less the discount rate used for the current year's Solvency valuation; or

b. The increase in the year-over-year level of the average Consumer Price Index as published by Statistics Canada.

In this case, the first criterion is the lesser of the two, and hence members are entitled to an automatic increase of 0.70 percent.

The provincial funding rules for defined-benefit pension plans which came into effect on May 1, 2018, are incorporated into the 2024 Valuation Report, which sets forth the financial position of the Fund for the year ended December 31, 2024 on Going Concern and Solvency bases and confirms that the Fund does not require any special payments by the City of Toronto.

The Tables below summarize the financial position of the Fund as at December 31, 2024 and December 31, 2023 based on the Actuarial Valuations for those years.

Going Concern Valuation - This type of valuation assumes that the Plan will continue to operate until all pensions are paid out.

Table 1: Going Concern Valuation ($ millions)

Solvency Valuation - This type of valuation assumes that the Plan was wound up on the valuation date (i.e. December 31st, 2024) and the assets used, to the extent necessary, to meet existing liabilities including the purchase of annuities for the pensioners and any unretired members.

Table 2: Solvency Valuation ($ millions)

The Plan's actuary has certified that the criteria specified in the governing by-law for an increase in pensioner benefits has been met, and that there should therefore be an automatic benefit increase of 0.70 percent as of January 1, 2025. The Fund report reflects the estimated actuarial cost (present value) of this 2025 increase in pensioner benefits and as at January 1, 2025 on a Going Concern basis is $789,000 and on a Solvency basis is $742,000.

The estimated cost of the 2025 increase to the Fund is approximately $160,005. This amount was derived by applying the 0.70 percent increased rate to a yearly payroll derived from the last monthly pay cycle of 2024. The increased cost will be payable from the assets of the Fund. As is apparent from the Funding Report, these costs will not create any deficit at this time, given the Fund’s Going Concern and Solvency surpluses.

As the Plan no longer has active members and is fully funded on a Going Concern and a Solvency basis, there is also no requirement for the City to make any contributions in 2025 under the Plan. Per the governing by-law, as long as there are excess monies under the Going Concern and Solvency basis, the City, as the Plan's sponsor, is not required to make any special payments. Given the sound history of the Plan's funded status on both Going Concern basis and Solvency basis, it is unlikely that the City will have to make future special payments in the next few years.

The Plan's actuary has also performed an analysis of the impact of selected plausible adverse scenarios on the financial position of the Plan for the valuation as at December 31, 2024, which is a stress-testing process on various risks to the funded status of the pension plan, including interest rate risk, deterioration of asset values, longevity risk and concluded that the Plan remains in surplus position on a Going Concern basis and a Solvency basis.

The December 31, 2024, valuation incorporates actual data compiled by City of Toronto reflecting the age and gender of the spouses of retired members, as opposed to estimates of retired members that were married and the ages of these spouses used in prior years.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The Executive Director, Corporate Real Estate Management, General Manager, Parks and Recreation, and Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to the Executive Director, Corporate Real Estate Management, to amend Blanket Contract Number 47025041 with Carson Electric (1991) Limited o/a Anronn Electric Motor Repair for Repair and Maintenance Services of Pumps and Motors, increasing the contract value by $1,554,231 net of all taxes and charges ($1,581,585 net of Harmonized Sales Tax recoveries),  revising the current contract value from $2,153,497 net of all taxes and charges ($2,191,399 net of Harmonized Sales Tax recoveries) to $3,707,728 net of all taxes and charges ($3,772,984 net of Harmonized Sales Tax recoveries).

2. The General Government Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to the General Manager, Parks and Recreation, to amend Blanket Contract Number 47025092 with Carson Electric (1991) Limited o/a Anronn Electric Motor Repair for Repair and Maintenance Services of Pumps and Motors, increasing the contract value by $650,000 net of all taxes and charges ($661,440 net of Harmonized Sales Tax recoveries), revising the current contract value from $739,017 net of all taxes and charges ($752,024 net of Harmonized Sales Tax recoveries) to $1,389,017 net of all taxes and charges ($1,413,464 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Blanket Contract 47025041 for Corporate Real Estate Management and Blanket Contract 47025092 for Parks and Recreation issued to Carson Electric (1991) Limited operating as Anronn Electric Motor Repair, a Canadian owned and operated company. This amendment is required to ensure the continuity of the non-exclusive provision of repair and maintenance services for electrically powered pumps and motors across City of Toronto facilities. The request is to increase the current target value of the two blanket contracts by $2,204,231 net of all taxes and charges ($2,243,025 net of Harmonized Sales Tax recoveries).

The original blanket contracts were awarded in 2023. Corporate Real Estate Management’s contract was based on equipment usage estimates that reflected reduced building occupancy during the COVID-19 pandemic. However, post-pandemic building occupancy has increased significantly, resulting in similarly increased equipment usage leading to more repairs and failures than those estimated in the contract. Furthermore, Corporate Real Estate Management has expanded its preventative maintenance program on additional equipment, which will result in fewer repairs and replacements on the same equipment in the future. Parks and Recreation has experienced unanticipated increased equipment replacement in community centres and parks, driven by historic rainfall levels and equipment obsolescence. In consideration of the above factors, coupled with higher than anticipated increases in the cost of replacement parts, Corporate Real Estate Management and Parks and Recreation are requesting contract value increases to support ongoing operational continuity for the remainder of the current contract.

A new competitive solicitation for the maintenance and repair of pumps and motors for Corporate Real Estate Management and Parks and Recreation will be issued, and a resultant contract is expected to be in place by July 2026. There are no plans to exercise the two remaining option terms on the current contract.

The total value of the contract amendments identified in this report is $2,204,231 net of all taxes and charges ($2,243,025 net of Harmonized Sales Tax recoveries). This revises the Corporate Real Estate Management contract value from $2,153,497 net of all taxes and charges ($2,191,399 net of Harmonized Sales Tax recoveries) to $3,707,728 net of all taxes and charges ($3,772,984 net of Harmonized Sales Tax recoveries) and the Parks and Recreation contract value from $739,017 net of all taxes and charges ($752,024 net of Harmonized Sales Tax recoveries) to $1,389,017 net of all taxes and charges ($1,413,464 net of Harmonized Sales Tax recoveries).

Funding for the requested contract amendment is included in Corporate Real Estate Management’s and Parks and Recreation’s 2025 Operating Budgets and additional funding will be included in their 2026 Operating Budget Submissions, reflected in Table 1 below.

Table 1 - Financial Impact Summary (Net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer have reviewed this report and agree with the financial implications identified in the Financial Impact section.

The Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management, recommend that:

1. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to amend Purchase Order 6050321 with CH2M HILL Canada Limited (Jacobs), for professional engineering services for the Port Lands Sewage Pumping Station and Forcemain / Gravity Sewer project will be increased by a value of $900,000 net of all taxes and charges ($915,840 net of Harmonized Sales Tax Recoveries) from $5,094,163.00 net of all taxes and charges to $5,994,163 net of all taxes and charges ($6,099,660 net of Harmonized Sales Tax Recoveries).

The purpose of this report is to request authority to amend Purchase Order Number 6050321, awarded under Request for Proposal Number 9117-19-7150, issued to CH2M HILL Canada Limited (Jacobs), for professional engineering services for the Port Lands Sewage Pumping Station and Forcemain / Gravity Sewer project.

The total value of the Purchase Order Amendment being requested is $900,000 net of all taxes and charges ($915,840 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $5,094,163 net of all taxes and charges to $5,994,163 net of all taxes and charges ($6,099,660 net of Harmonized Sales Tax Recoveries).

The requested amendment is for professional engineering design services related to changes to the design of the Port Lands Sewage Pumping Station and Forcemain / Gravity Sewer, and to accommodate short-term and long-term operating conditions, as requested by Toronto Water. This adjustment is expected to reduce the future construction costs.

The total value of the Purchase Order Amendment identified in this report is $900,000 net of all taxes and charges ($915,840 net of Harmonized Sales Tax Recoveries).

Funding is included in Toronto Water's 2025 Capital Budget and 2026-2035 Capital Plan. Funding details with forecasted expenditures (net of Harmonized Sales Tax Recoveries) are summarized in Table 1.

Table 1: Financial Impact Summary of Purchase Order Number 6050321

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Toronto Water, and the Chief Procurement Officer recommend that:

1. General Government Committee , in accordance with 71-11.1C of the City of Toronto Municipal Code, Chapter 71 (Financial Control By-Law), grant authority to the General Manager, Toronto Water to amend Purchase Order Number 6051782 issued to Trimble Europe B.V., for the provision of additional professional services increasing the overall value by $3,817,722 net of all taxes and charges ($3,884,914 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $6,591,774 net of all taxes and charges ($6,707,789 net of Harmonized Sales Tax recoveries) to $10,409,496 net of all taxes and charges ($10,592,703 net of Harmonized Sales Tax recoveries)  and extend the term to December 31, 2026.

The purpose of this report is to seek authority to amend Purchase Order Number 6051782 issued to Trimble Europe B.V. (Trimble Unity) for work awarded through Request for Proposal Doc2472492351 for Mobile Solutions. This amendment will support the continued expansion of Trimble Unity within Toronto Water, including integration with IBM Maximo, as well as an extension of user subscriptions through 2026.

Trimble Unity is a critical Field Force Automation platform that enhances asset tracking, field mobility, and customer service delivery. Initially implemented in 2021 and expanded in 2022, Trimble has replaced outdated systems and mitigated risks associated with delays to Toronto Water's Enterprise Work Management System (IBM Maximo) implementation.

The total value of the requested amendment is $3,817,722 net of all taxes and charges ($3,884,914 net of Harmonized Sales Tax recoveries). The amendment will revise the current purchase order value from $6,591,774 net of all taxes and charges ($6,707,789 net of Harmonized Sales Tax recoveries) to $10,409,496 net of all taxes and charges ($10,592,703 net of Harmonized Sales Tax recoveries) and extend the term to December 31, 2026.

The total value of the requested amendment for Purchase Order Number 6051782 is $3,817,722 net of all applicable taxes and charges ($3,884,914 net of Harmonized Sales Tax recoveries).

Funding is available in the 2025-2034 Capital Budget and Plan for Toronto Water. Additional funding details follow in Table 1.

Table 1: Financial Impact Summary (Net of Harmonized Sales Tax recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Parks and Recreation, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to the General Manager, Parks and Recreation to amend Purchase Order Number 6053180 with Frank Pellegrino General Contracting Limited for the State of Good Repair upgrades at the Ted Reeve Arena and Artificial Ice Rink Inflatable Dome by an additional $223,810 net of all applicable taxes and charges ($227,750 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $8,110,445 net of all applicable taxes and charges ($8,253,189 net of Harmonized Sales Tax recoveries) to $8,334,255 net of all applicable taxes and charges ($8,480,938 net of Harmonized Sales Tax recoveries) and extending the delivery date from May 31, 2024 to September 30, 2025 to complete the required work.

The purpose of this report is to request authority to amend Purchase Order number 6053180 issued to Frank Pellegrino Contracting Limited, under the Request for Tender Doc2877856212 (Contract Number 20-PFR-067) for the State of Good Repair upgrades at the Ted Reeve Arena and Artificial Ice Rink inflatable dome by an additional $223,810 net of all applicable taxes and charges ($227,750 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $8,110,445 net of all applicable taxes and charges ($8,253,189 net of Harmonized Sales Tax recoveries) to $8,334,255 net of all applicable taxes and charges ($8,480,938 net of Harmonized Sales Tax recoveries) and extending the delivery date from May 31, 2024 to September 30, 2025 to complete the required work.

This Purchase Order Amendment is necessary for additional work related to the original scope to complete necessary items identified during construction, including installation of a dehumidification system for the inflatable dome to address high humidity levels, upgrades to the arena’s building automation system, and installation of exterior cladding on the Zamboni room.

The total value of the purchase order amendment identified in this report is $223,810 net of all applicable taxes and charges ($227,750 net of Harmonized Sales Tax Recoveries), revising the current Purchase Order value from $8,110,445 net of all applicable taxes and charges ($8,253,189 net of Harmonized Sales Tax recoveries) to $8,334,255 net of all applicable taxes and charges ($$8,480,938 net of Harmonized Sales Tax recoveries).

Funding for this purchase order amendment is included in Parks and Recreation’s 2025 Capital Budget and 2026-2034 Capital Plan as summarized in Table 1 below (net of Harmonized Sales Tax recoveries).

Table 1: Financial Impact Summary

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The interim General Manager, Parks and Recreation and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grants authority to amend Purchase Order Number 6054336 issued to DTAH for Landscape Architect professional and technical services for the two new parks at 10 Ordnance Street and 801 Wellington Street West, by increasing the value by $658,148 net of all applicable taxes and charges ($669,732 net of Harmonized Sales Tax recoveries), revising the current purchase order value from $724,537 net of all applicable taxes and charges ($737,288 net of Harmonized Sales Tax recoveries) to $1,382,685 net of all applicable taxes and charges ($1,407,020 net of Harmonized Sales Tax recoveries) and extend the delivery date of the purchase order from December 31, 2025 to December 31, 2029.

The purpose of this report is to request authority to amend Purchase Order Number 6054336 issued to DTAH as a result of Request for Proposal Doc3784440258 to provide additional Landscape Architect professional and technical services for two new parks: 10 Ordnance Street and 801 Wellington Street West. The total value of the purchase order amendment being requested is $658,148 net of all applicable taxes and charges, ($669,732 net of Harmonized Sales Tax recoveries), revising the current purchase order value from $724,537 net of all applicable taxes and charges ($737,288 net of Harmonized Sales Tax recoveries) to $1,382,685 net of all applicable taxes and charges ($1,407,020 net of Harmonized Sales Tax recoveries).

This purchase order amendment is necessary to address additional professional consulting fees required to complete additional engagement and design for an expanded scope of work. The expanded scope emerged through technical site review, the community engagement process, and through impacts of neighbouring projects. Additional scope includes a new washroom pavilion (and servicing), Indigenous place-keeping elements, necessary earthworks and drainage to meet accessibility requirements, the relocation of an adjacent community garden, and coordination with Metrolinx for the emergency exit building to be located on site. The amendment also includes a request to extend the project delivery date from December 31, 2025 to December 31, 2029 due to additional engagement, design and coordination work required and anticipated procurement timelines.

The total value of the purchase order amendment identified in this report is $658,148 net of all applicable taxes and charges, ($669,732 net of Harmonized Sales Tax recoveries). The amendment will increase the current purchase order value from $724,537 net of all applicable taxes and charges ($737,288 net of Harmonized Sales Tax recoveries), to $1,382,685 net of all applicable taxes and charges ($1,407,020 net of Harmonized Sales Tax recoveries).

Funding for this purchase order amendment is included in the 2025 Capital Budget and 2026-2034 Capital Plan for Parks and Recreation and the Waterfront Revitalization Initiative, as well as the 2025 Operating Budget for the Housing Secretariat, as summarized in Table 1 below (net of Harmonized Sales Tax recoveries):

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The General Manager, Toronto Water, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 195-8.4A of Toronto Municipal Code Chapter 195 (Procurement By-Law), grant authority to the General Manager, Toronto Water to award and enter into an agreement for the contracts listed below, for an approximate period of one (1) year period from date of award until July 31, 2026 with Fer-Pal Construction Ltd., having submitted the lowest compliant bid meeting the requirements of Request for Tender Doc5048607075 for the Watermain Cured-in-Place Pipe Lining at Various City of Toronto Locations:

a. Part A, Contract Number 25TW-CPI-08CWD for Watermain Cured-in-Place Pipe Lining in Wards 8 and 17 in the amount of $10,986,931 net of all applicable taxes and charges ($11,180,301 net of Harmonized Sales Tax recoveries);

b. Part C, Contract Number 25TW-CPI-10CWD for Watermain Cured-in-Place Pipe Lining in Wards 19, 20 and 21 in the amount of $5,564,438 net of all applicable taxes and charges ($5,662,372 net of Harmonized Sales Tax recoveries); and

c. Part D, Contract Number 25TW-CPI-11CWD for Watermain Cured-in-Place Pipe Lining in Wards 1, 2 and 3 in the amount of $6,409,568 net of all applicable taxes and charges ($6,522,376 net of Harmonized Sales Tax recoveries).

The purpose of this report is to advise on the results of Request for Tender Doc5048607075, corresponding to Contract Numbers 25TW-CPI-08CWD, 25TW-CPI-10CWD, and 25TW-CPI-11CWD (Parts A, C, and D respectively), for Watermain Cured-in-Place Pipe Lining and to request authority to enter into agreements with Fer-Pal Construction Ltd., the lowest compliant bid received for the solicitation of Parts A, C and D.

The contract is for an approximate one (1) year term, from the date of award to July 31, 2026 for the total amount of $22,960,937 net of all applicable taxes and charges ($23,365,049 net of Harmonized Sales Tax recoveries) all in accordance with the terms, conditions, and specifications contained in the Request for Tender documents.

The total value of the contract awards is $22,960,937 net of all applicable taxes and charges. The total cost to the City is $23,365,049, net of Harmonized Sales Tax recoveries.

Funding is available in the 2025-2034 Capital Budget and Plan for Toronto Water. Funding details are provided in Tables 1, 2 and 3.

Table 1 - Financial Impact Summary of Recommended Contract 25TW-CPI-08CWD (Part A)

Table 2 - Financial Impact Summary of Recommended Contract 25TW-CPI-10CWD (Part C)

Table 3 - Financial Impact Summary of Recommended Contract 25TW-CPI-11CWD (Part D)  

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Fleet Services, and the Chief Procurement Officer recommend that:

1. City Council grant authority to enter into an amending agreement with Atlas Polar Company Limited to extend the term of the non-competitive agreement (Blanket Contract number 47023385) for the non-exclusive supply of all labour, materials, and equipment necessary to perform mechanical and structural safety inspections, repairs, and certifications for various Hiab and Effer equipment based on the following conditions:

a. The initial extension term will be for a period of one (1) year, from February 1, 2026 to January 31, 2027, with the option to renew for four (4) additional one (1) year periods. The exercise of each option year will be at the sole discretion of the General Manager, Fleet Services Division, and subject to the availability of funds within the approved Fleet Services Division budget. This extension will revise the total contract term from five (5) years to ten (10) years, where all optional years are exhausted;

b. The total value of this extension, including all optional years, will be $1,389,984 net of Harmonized Sales Tax ($1,414,447 net of Harmonized Sales Tax Recoveries);

c. The agreement will remain contingent upon Atlas Polar Company Limited continuing to be the exclusive distributor for the proprietary Original Equipment Manufacturer supplies required to perform mechanical and structural safety inspections, repairs, and certifications for various Hiab and Effer equipment; and,

d. The agreement will be on other terms and conditions deemed satisfactory to the General Manager, Fleet Services, and in a form satisfactory to the City Solicitor.

2. City Council grant authority to enter into an amending agreement with Altec Industries Ltd., to extend the term of the non-competitive agreement (Blanket Contract number 47023205) for the non-exclusive supply of all labour, materials, and equipment necessary to perform mechanical and structural safety inspections, repairs, and certifications for various Altec Industries Ltd., equipment based on the following conditions:

a. The initial extension term will be for a period of four (4) months, from November 1, 2025 to February 28, 2026, with the option to renew for four (4) additional one (1) year periods. The exercise of each option year will be at the sole discretion of the General Manager, Fleet Services Division, and subject to the availability of funds within the approved Fleet Services Division budget. This extension will revise the total contract term from five (5) years to ten (10) years, where all optional years are exhausted;

b. The total value of this extension, including all option years, will be $1,039,736 net of Harmonized Sales Tax ($1,058,036 net of Harmonized Sales Tax Recoveries);

c. The agreement will remain contingent upon Altec Industries Ltd., continuing to be the exclusive distributor for the proprietary Original Equipment Manufacturer supplies required to perform mechanical and structural safety inspections, repairs, and certifications for various Altec Industries Ltd., equipment; and,

d. The agreement will be on terms and conditions deemed satisfactory to the General Manager, Fleet Services, and in a form satisfactory to the City Solicitor.

The purpose of this report is to seek approval to amend non-competitive Blanket Contract 47023385 with Atlas Polar Company Limited and Blanket Contract 47023205 with Altec Industries Ltd. Each contract will be amended by extending the contract term for an additional five (5) years (exercisable as separate one (1) year terms) and increasing the combined budget by $2,429,720 net of Harmonized Sales Tax ($2,472,483 net of Harmonized Sales Tax Recoveries). These extensions will adjust the total term for each contract from five (5) years to ten (10) years. The proposed budget increase will raise the combined total value of the contract’s total value from $2,119,834 to $4,549,554 net of Harmonized Sales Tax ($4,629,626 net of Harmonized Sales Tax Recoveries).

This is the first request to extend the validity date of the two contracts. The two contracts cover the provision of all labour, parts, materials, and equipment required to conduct mechanical and structural safety inspections, repairs, and certifications for proprietary Original Equipment Manufacturer equipment for approximately 67 units at the time of this report. These parts and specialized services cannot be procured through a competitive process as Atlas Polar Company is the sole authorized dealer in the Greater Toronto Area for Hiab and Effer equipment and Altec Industries Ltd., is the sole authorized dealer in the Greater Toronto Area for Altec equipment.

The equipment includes aerial buckets, combining a high aerial lift with an integrated chipper body and cranes which are both mounted on Class 8 heavy-duty truck chassis, which are essential for maintaining the uninterrupted delivery of critical services across the City of Toronto, particularly in support of the daily operations of Toronto Water, Transportation Services and Environment, Climate and Forestry. Timely access to mechanical and structural safety inspections, repairs, certification, parts and both warranty and non-warranty maintenance is crucial to ensuring that units remain safe, reliable, and readily available when needed.

In accordance with Section 195-8.5B of the City of Toronto Municipal Code Chapter 195 (Procurement By-law), where the current request exceeds the Chief Procurement Officer's authority of the cumulative five (5) year commitment for each supplier, and under Article 7, Section 195-7.3 (D) of the Procurement By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.

The total potential value of the purchase order amendments identified in this report is $2,429,720 net of all applicable taxes and charges ($2,472,483 net of Harmonized Sales Tax recoveries).

Funding in the amount of $37,984 net of Harmonized Sales Tax Recoveries for 2025 of the initial contract period is included in the 2025 Operating Budget for Fleet Services Division. Additional funding for the remainder of the initial contract periods will be included in future Operating Budget Submissions for Fleet Services Division.

Should the City choose to exercise its option to renew for an additional four (4) separate one (1) year periods, then appropriate funding, if needed, will be included in the 2026-2031 annual Operating Budget Submissions for Fleet Services Division. Additional Funding details are provided in Table 1-3 to follow.

Table 1: Atlas Polar Company Limited (Blanket Contract number 47023385) financial impact summary by contract year, net of Harmonized Sales Tax Recoveries

Table 2: Altec Industries Ltd., (Blanket Contract number 47023205) financial impact summary by contract year, net of Harmonized Sales Tax Recoveries

Table 3: Combined Financial Impact Summary by Budget Year

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Municipal Licensing and Standards, and the Chief Procurement Officer recommend that:  

1. City Council authorize the Executive Director, Municipal Licensing and Standards, to negotiate and enter into a non-competitive contract with DocuPet Inc., for the provision of Pet Licensing Services from October 17, 2025 to October 17, 2030, inclusive, in the amount of $680,730 net of all applicable taxes and charges ($692,711 net of Harmonized Sales Tax recoveries), with the option to extend the agreement for up to five (5) additional separate one (1) year periods, at the sole discretion of the City for a total potential contract amount of $1,537,136 net of all applicable taxes and charges ($1,564,190 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Executive Director, Municipal Licensing and Standards and in a form satisfactory to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive contract with DocuPet Inc., for the provision of pet licensing services. The initial term of the contract will be for five years, commencing on October 17, 2025 to October 17, 2030, inclusive, with a total value of $680,730 net of all applicable taxes and charges. The contract also provides the City the option to extend the agreement for five (5) additional separate one (1) year periods, at the sole discretion of the City. If all of the extension options are exercised, there would be a total potential contract value of $1,537,136 net of all applicable taxes and charges.

Toronto Municipal Code Chapter 349, Animals, establishes rules and regulations for responsible pet ownership in the City, including a requirement for every owner of a dog or cat to obtain a pet licence. Pet licences help identify missing pets and return them to their owner so that these animals spend less time in a shelter and they allow members of the public and City staff to easily identify the owners of pets in the City. Revenue from pet licensing fees, as well as additional donations received during the pet licensing process, is used to fund Toronto Animal Services' programs, including spay / neuter programs, veterinary care and the rescue of sick, injured or distressed domestic animals and wildlife.

In 2023, the City entered into a no-cost, two-year pilot with DocuPet Inc., a Kingston-based Canadian company that provides online pet licensing services to municipalities, with the goal of improving pet licensing revenue and uptake, streamlining program administration, and enhancing customer experience. This pilot, which has shown success in increasing the rate of pet licensing, expires in October 2025. A market scan has shown that apart from DocuPet Inc., there are no other service providers in Canada that offer the pet licensing services that meet the needs of Toronto Animal Services. As there are no options on the market for similar systems, and considering the privacy, technology and cybersecurity work that went into developing and establishing the pilot throughout 2023 and 2024, staff recommend approval of this non-competitive procurement to have DocuPet Inc. provide pet licensing services to the City for the five (5) year term with the option of extending the agreement for five (5) additional one (1) year periods, as described in this report.

Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. These procurements will be proceeding under the exception code related to an absence of competition where the Supplier has specialized experience and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1B.).

City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.

The total potential contract award, including five (5) option years, is $1,537,136 net of all applicable taxes and charges and $1,736,964 including all applicable taxes and charges. The total potential cost to the City including five one-year optional periods is $1,564,190 net of Harmonized Sales Tax recoveries.

Funding in the amount of $32,626 net of Harmonized Sales Tax recoveries is available in the 2025 Operating Budget for Municipal Licensing and Standards. Additional funding required for the initial contract period will be requested in the 2026-2030 Operating Budget Submissions for Municipal Licensing and Standards. Should the City exercise the five (5) one-year option periods, additional funding will be requested in the 2030-2035 Operating Budget Submissions for Municipal Licensing and Standards. Additional funding details follow in Table 1 to follow.

Should the report be adopted, the current budget for pet licensing will be reallocated towards the costs paid to DocuPet Inc. Any additional costs incurred by the City as part of the DocuPet Inc. contract will be fully recovered by pet licensing fee revenue and absorbed into Municipal Licensing and Standards' operational budget.

Table 1: Financial Impact Summary (Net of Harmonized Sales Tax Recoveries)

The City Treasurer and Chief Financial Officer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The Chief Technology Officer and the Chief Procurement Officer recommend that:  

1. City Council grant authority to the Chief Technology Officer, in accordance with Sections 195-6.6 and 195-8.5 of the Toronto Municipal Chapter 195 (Procurement), to amend purchase order number 47015457, commencing from the date of award for a seven (7) year period, with one 2-year extension and one subsequent 1-year extension, for up to a total potential 10-year term for the total amount set out in Confidential Attachment 1, subject to terms and conditions acceptable to the Chief Technology Officer and generally in accordance with the terms of the existing agreement.

2. City Council adopt the confidential instructions to staff in Confidential Attachment 1.

3. City Council direct that Confidential Attachment 1 remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the execution of the Contract authorized by recommendation 1. 

This report requests City Council authority to amend purchase order number 4701547 (the "Contract") with Bell Canada, a Canadian supplier. The amendment will add five (5) years to the contract duration and update the total ten year cost. The City is intentionally pursuing a contract amendment five years prior to expiry to strategically leverage favorable terms and rates, accelerate and complete planned technology modernization, and reduce ongoing maintenance costs through the use of industry-standard solutions. The City is unable to achieve these benefits under the existing Contract.

The Contract supports the operation of the City's telecommunication and networking systems, including network cabling installation and completion of state of good repair projects, and advances the City's Integrated Telecommunications Infrastructure modernization strategy.

The City's Integrated Telecommunications Infrastructure strategy is a roadmap to modernizing the City's communication environment, which provides the necessary infrastructure required for basic and modern communication within the organization, and to the public, to provide effective municipal services. This includes phone lines (digital and traditional landlines), City contact centre platforms and support and internet connections at City buildings.

The City competitively procured the Contract that powers this communication environment with Bell Canada in 2010 for an initial five (5) year term; it then extended the Contract in 2015 and 2020, under City Council authority. In 2020, the amendment included an additional five (5) year term plus five (5) 1-year option terms to 2030, with a requirement for the City to re-negotiate rates for these option terms annually.

To continue the implementation of the Integrated Telecommunications Infrastructure strategy, City staff are requesting City Council authority to award an amended Contract with the supplier for ten years (to 2035) and update the total spend award over the term. This approach provides the best value to the City as it removes the risk of annual rate increases by locking in favorable rates for the next decade and enables the City to accelerate and complete in-flight and planned modernization initiatives with the existing supplier. Should the extensions no longer be required, the City retains the authority to forgo executing them without rate penalties.

City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment limit for each supplier under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.

Financial Impact is included in Confidential Attachment 1.

The financial costs enclosed in Confidential Attachment 1 assume the purchase order amendment is finalized. Costs are estimated based on current pricing, as negotiations are still ongoing at the time of writing this report. Should there be delays with the purchase order amendment, the City will limit its spending to essential operational expenses until the agreement is in place.

The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer recommend that:

1. City Council receive this report for information.

The purpose of this report is to inform Toronto City Council, pursuant to Chapter 195 of the Toronto Municipal Code (Purchasing By-Law, Section 195-7.4) of an emergency non-competitive purchase order with Joel Theatrical for the upgrade of rigging systems at the Meridian Arts Centre in the amount of $898,448 net of all taxes and charges ($914,261 net of Harmonized Sales Tax recoveries). The Meridian Arts Centre is a performing arts venue owned by the City of Toronto and operated by TO Live.

In line with City Council’s direction via item EX19.20 St. Lawrence Centre for the Arts - Enhanced State of Good Repair Strategy, City staff representing Corporate Real Estate Management, Purchasing and Materials Management, and Legal Services have been working collaboratively with TO Live on a transition process to transfer the oversight of the implementation of TO Live’s 2025-2034 Capital Budget and Plan, as well as future capital plans, from TO Live to Corporate Real Estate Management.

While the work through the transitionary period continues, a non-competitive purchase was required on an emergency basis to ensure the completion of a critical upgrade to the rigging system at the Meridian Arts Centre. Prior to the adoption of EX19.20, TO Live conducted a procurement process to select a rigging services vendor (Joel Theatrical) to complete critical upgrades. However, with the adoption of EX19.20, oversight of capital projects, including the ability to award the rigging services contract, was transferred from TO Live to Corporate Real Estate Management, before the contract could be awarded. In consultation with Purchasing and Materials Management, it was determined that a non-competitive agreement between Corporate Real Estate and the vendor was the appropriate procurement tool to ensure the supply and installation of the rigging systems upgrades without further delay. This work mitigates potential health and safety risks and avoids business interruption.

Reporting back to City Council is required in accordance with Municipal Code Chapter 195, Purchasing, Article 7, Section 195-7.4(B) where a non-competitive contract over $500,000 is entered into on an emergency basis.

Funding for the requested emergency non-competitive procurement agreement in the amount of $898,448 net of taxes and charges ($914,261 net of Harmonized Sales Tax recoveries) is available in 2025-2034 Capital Budget and Plan for TO Live within the Meridian Arts Centre - Rigging Replacement projects (CHU022-11, CHU022-12 and CHU022-13).

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information identified in the Financial Impact section.

The Executive Director, Corporate Real Estate Management, and the General Manager, Children's Services, recommend that:

1. City Council authorize the Executive Director, Corporate Real Estate Management to enter into three  sublease / lease agreements for nominal consideration and for a term of 10-years with an option to renew for a further 10-years, with the following operators:

a. Canadian Mothercraft Society, as subtenant, at the property municipally known as 15 York Garden Way, substantially on the major terms and conditions set out in Appendix A, and as illustrated on the location map and floor plan set out in Appendix B and Appendix C respectively;

b. Child Development Institute, as subtenant, at the property municipally known as 135 Kyle Lowry Road, substantially on the major terms and conditions set out in Appendix D, and as illustrated on the location map and floor plan set out in Appendix E and Appendix F respectively; and

c. Red Apple Day Care (Overlea), as tenant, at the property municipally known as 8450 Sheppard Avenue East, substantially on the major terms and conditions set out in Appendix G, and as illustrated on the location map and floor plan set out in Appendix H and Appendix I respectively,

and including such other or amended terms and conditions as deemed appropriate by the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor.

2. City Council authorize severally each of the Executive Director, Corporate Real Estate Management, and the Director, Real Estate Services, Corporate Real Estate Management to negotiate and execute the sublease / lease agreements, and any related documents on behalf of the City.

This report seeks authority to enter into 10-year nominal sublease / lease agreements (collectively the “Agreements”) with the following child care operators: (1) Canadian Mothercraft Society as subtenant at 15 York Garden Way; (2) Child Development Institute as subtenant at 135 Kyle Lowry Road; and (3) Red Apple Day Care (Overlea) as tenant at 8450 Sheppard Avenue East, for the purpose of delivering child care services at newly constructed child-care centres.

The child care centres at 15 York Garden Way and 135 Kyle Lowry Road are located in condominium buildings while the child care centre at 8450 Sheppard Avenue East is located in the North East Scarborough Community Recreation Centre. The operators were selected by the General Manager, Children's Services, pursuant to Expression of Interest processes conducted by Children's Services, for the purpose of operating not-for-profit child care centres.

15 York Garden Way and 135 Kyle Lowry Road Subleases:

The proposed subleases will provide Canadian Mothercraft Society with the subleased premises at 15 York Garden Way and Child Development Institute with the subleased premises at 135 Kyle Lowry Road for nominal rent and in accordance with the terms of the respective subleases.

Canadian Mothercraft Society and Child Development Institute will be responsible for all costs of operating their respective daycare centres in the subleased premises, including costs such as staff salaries, employee benefits, food, educational supplies / equipment, furniture, and decorations.

All operating costs related to heating, air-conditioning and ventilation equipment, plumbing, all utilities such as water, gas and hydro, repair and replacement costs (other than normal wear and tear), realty taxes and local improvement charges, facility fees and charges, and caretaking costs related to each building's common areas, will be paid by the respective head landlords (Dufferin Yorkdale Fitzrovia Inc., and Ontari Holdings Ltd., for 15 York Garden Way and CT1 (Commercial) Limited for 135 Kyle Lowry Road), for the entire 99-year head lease term, resulting in no expected costs to the City.

8450 Sheppard Avenue East Lease:

The proposed lease will provide Red Apple Day Care (Overlea) with the leased premises at 8450 Sheppard Avenue East for nominal rent. In accordance with the terms of the lease agreement, Red Apple Day Care (Overlea) will be responsible for:

1. all repair, maintenance and day-to-day cleaning costs;

2. all costs of operating the premises such as staff salaries, employee benefits, food, educational supplies / equipment, furniture, decorations, and utilities;

3.any applicable property taxes related to the leased premises; and

4. its proportionate share of the operating costs and capital costs, resulting in no expected costs to the City.

Opportunity Cost of the Agreements:

The estimated total opportunity cost of the Agreements over each respective 20-year potential term, including the renewal option, is approximately $18,069,523, based on combined interior and exterior spaces with an estimated yearly rental escalation of about 2.5 percent. See Table 1 below for a detailed summary of the opportunity cost.

Table 1:  Summary of the Opportunity Cost of the Agreements

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The City Solicitor, the Fire Chief and General Manager, Toronto Fire Services, and the Chief Procurement Officer recommend that:  

1. City Council adopt the confidential recommendations in Confidential Attachment 1 to this report.

2. City Council authorize the public release of the confidential recommendations, if adopted, in Confidential Attachment 1 to this report.

3. City Council direct that the balance of Confidential Attachment 1 to this report remain confidential as it relates to litigation or potential litigation and contains advice or communications that are subject to solicitor-client privilege.

The purpose of this report is to provide information and make recommendations about negotiations between Innotex Inc., and the City of Toronto with respect to litigation or potential litigation related to the City's formal legal agreement with Innotex Inc., for the supply and delivery of firefighter Structural Bunker Suits, details of which are set out in the Confidential Attachment 1.

The relevant financial information is addressed in Confidential Attachment 1.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with information included in the Financial Impact section.

The Executive Director, Finance Shared Services, the City Solicitor, and the Executive Director of Court Services recommend that:

1. The General Government Committee receive this report for information. 

This report provides information on the total number and type of parking violation notices issued in 2024 under the City's Administrative Penalty System.  Administrative Penalty System program outcomes are also provided, including the number of disputes, cancellations, penalty variances and collection rates. The benefits of the Administrative Penalty System include faster dispute resolution timelines, improved accessibility and customer experience through online service, and a significant reduction in drive-away ticket cancellations.

This report is being submitted to the General Government Committee together with a report from Toronto Police Service: "Annual Report: 2024 Parking Enforcement Unit - Parking Violation Notices Issuance," which identifies enforcement related activity for 2024. In 2013, the Government Management Committee, during consideration of Item GM21.6 requested that these reports be submitted at the same time. This report does not include activities related to automated speed enforcement or red light camera tickets, which are now part of the administrative penalty system. These will be included in the 2025 reporting.

For the 2024 fiscal year, the number of parking violations issued of 2,148,988 exceeded the estimated number of 2.0 million, which reflected assumptions of increased compliance with parking regulations.  The increase in issuance from the original forecasted number resulted in $149.7 million of revenues collected from parking violations (including year-end accruals as of December 31, 2024), as compared to 2024 budgeted amount of $121.2 million.

The recommendations included in this report have no financial implications on the current budget year or future years.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

At its meeting held on April 10, 2025, the Toronto Police Service Board was in receipt of a report from Chief Myron Demkiw with regard to the 2024 Annual Report - Parking Enforcement Unit - Parking Violation Notices Issuance.

A copy of Board Minute P2025-0410-9.0 regarding this matter is attached.