Agenda

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Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes - May 30, 2024

Speakers/Presentations - The speakers list will be posted online at 8:30 a.m. on July 2, 2024.

Communications/Reports

The Interim Controller recommends that:  

1. The General Government Committee approve the apportionment of property taxes in the amounts identified in Appendix A and B, under the columns titled “Apportioned Tax” and “Apportioned Phase-in / Capping.”

This report deals with 10 apportionment applications made by or to the Treasurer pursuant to Section 322 of the City of Toronto Act. Under this section, Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly-created parcels that arise from the severance. 

The legislation requires that Council make its decision after holding a public meeting, at which applicants and / or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government Committee.

Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming July 2, 2024, General Government Committee Hearing.

Appendix A and B identify that $6,578 (as of May 8, 2024) in late payment charges (penalty and interest) have been levied and form part of the unpaid taxes that the applicants seek to apportion.

This amount, and late payment charges that will be levied until the applications are decided, will be written off. City Council has granted authority for these write-offs to the Director, Revenue Services. Funding for the write-off of the interest / penalty amount is provided for in the City's Non-Program 2024 Operating Budget under the Tax Penalties Account.

With the exception of the write-off of late payment charges, the apportionment of the unpaid taxes has no financial impact on the City of Toronto and secures the City's revenues.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Interim Controller recommends that:  

1. The General Government Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix A.

2. The General Government Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix B.

3. The General Government Committee approve the individual payments in lieu of taxes (PILTs) appeal applications made pursuant to Section 324 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix C.

This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323, 324, and 325 of the City of Toronto Act, 2006. Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Section 324 permits Council to cancel, reduce or refund all or part of a payment in lieu of taxes for properties that are exempt from taxation in the circumstances described in subsection 323 (1) with necessary modifications. Under Section 325 of the City of Toronto Act, 2006, taxpayers can request a cancellation, reduction, or refund of taxes when an error in the assessment roll is identified which results in an overcharge.

The legislation requires Council to make its decision after holding a public meeting at which the applicants and / or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government Committee.

Staff have mailed Notices of Hearing to affected taxpayers or property owners advising of the General Government Committee's upcoming meeting and consideration of this staff report.

The financial impact of approving the individual tax or Payments in Lieu of Taxes appeal applications (excluding phase-in / capping adjustments), as identified in the attached Appendices A, B and C, is summarized in Table 1 and Table 2 below.

Financial Impacts of Tax and Payments in Lieu of Taxes Appeals

Table 1: Tax Appeals Summary

Table 2: Payments in Lieu of Taxes Appeals Summary

For tax cancellation, reduction or refund, funding for the City’s share of $1,211,858 is available in the 2024 Operating Budget for Non-Program under the Tax Deficiency account. The education share of $782,341 will be recovered from the province / school boards, and the Business Improvement Area reduction of $19,904 will be funded from the respective Business Improvement Area provision.

For Payments in Lieu of Taxes cancellation, reduction or refund, funding for the City’s share of $319,486 is fully provided for in the 2024 Operating Budget for Non-Program under the Payments-in-Lieu Provision account. The education share of $248,332 will be recovered from the province / school boards. Payments in Lieu of Taxes properties are not liable to pay Business Improvement Area charges and hence, no Business Improvement Area reduction is required.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Government Committee will hear an overview presentation on the Finance and Treasury Services.

The General Manager, Fleet Services, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorize the General Manager, Fleet Services Division to amend the legal agreement and increase the current and option year target values for Blanket Contract Numbers 47023953 for Toronto Fire Services, 47023952 for Toronto Paramedic Services, and 47023954 for Fleet Services with UAP / NAPA Auto Parts for the non-exclusive provision of managed inventory services for Fleet-related maintenance:

a. To increase the total blanket contract target value by a total of $3,849,928 net of all applicable taxes ($3,917,687 net of Harmonized Sales Tax recoveries), increasing the total contract target value from $36,576,827 to $40,426,755 net of all applicable taxes ($45,682,234 including all taxes and charges, $41,138,266 net of Harmonized Sales Tax recoveries) for the current contract term to December 29, 2024, and

b. To increase the authorized Option Year Renewal value by an additional $2,766,006 net of all applicable taxes ($2,814,688 net of Harmonized Sales Tax recoveries),

based on terms and conditions satisfactory to the General Manager, Fleet Services, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to amend Blanket Contract Numbers 47023953 for Toronto Fire Services, 47023952 for Toronto Paramedic Services, and 47023954 for Fleet Services with UAP / NAPA Auto Parts for the non-exclusive provision of parts inventory and managed inventory services for Fleet-related maintenance.

This request is to increase the blanket contract target values by a total of $3,849,928 net of all applicable taxes ($3,917,687 net of Harmonized Sales Tax recoveries), increasing the total contract target values from $36,576,827 to $40,426,755 net of all applicable taxes ($45,682,234 including all taxes and charges, $41,138,266 net of Harmonized Sales Tax recoveries) for the current contract term to December 29, 2024, and to increase the authorized Option Year Renewal value by an additional $2,766,006 net of all applicable taxes ($2,814,688 net of Harmonized Sales Tax recoveries) should the City choose to exercise it.

The requested amendment is required to account for the anticipated over-expenditure due to inflationary increase in parts cost over the contract term and an increase in parts consumption to support repairing the City’s fleet. The requested amendment will ensure that the current and future year periods have sufficient funds to allow for continuity of service delivery of vehicle parts to service the City’s fleet. Parts inventory is required to maintain service levels for city-owned vehicles and equipment in accordance with legislated road safety requirements, to achieve asset lifespan, and to yield greater returns at the end of the asset life cycle.

General Government Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the allowable threshold of $500,000 net of all taxes and charges

The total potential cost to the City identified in this report, including all optional renewal terms, is $7,476,005 including all taxes and charges. The total potential cost to the City is $6,732,375 net of Harmonized Sales Tax recoveries.

Financial implications for 2024, which include the current contract year in the amount of $2,900,087 net of Harmonized Sales Tax recoveries has been included in the 2024 Operating Budget of Fleet Services. 

Financial implications for 2024, which include the current contract year in the amount of $508,800 net of Harmonized Sales Tax recoveries has been included in the 2024 Operating Budget of Toronto Fire Services. 

Financial implications for 2024, which include the current contract year in the amount of $508,800 net of Harmonized Sales Tax recoveries has been included in the 2024 Approved Operating Budget of Toronto Paramedic Services. 

Should the City choose to exercise its Option Term 1, appropriate additional funding will be included for consideration in the future Operating Budgets for Fleet Services, Toronto Paramedic Services and Toronto Fire Services. The financial impacts are shown below in Table 1

Table 1: Financial Impact Summary for all Participating Divisions, Net of Harmonized Sales Tax Recoveries

Table 2: Financial Impact Summary of Recommended Amendment (47023954) for Fleet Services Division, Net of Harmonized Sales Tax Recoveries

Table 3: Financial Impact Summary of Recommended Amendment (47023953) for Toronto Fire Services, Net of Harmonized Sales Tax Recoveries

Table 4: Financial Impact Summary of Recommended Amendment (47023952) for Toronto Paramedic Services , Net of Harmonized Sales Tax Recoveries

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the financial impact section.

The Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management, recommend that:

1. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to amend Purchase Order Number 6047271 with AECOM Canada Ltd., to provide professional engineering services for preliminary and detailed design for the Residuals and Ultraviolet Treatment Facilities at the Island Water Treatment Plant by increasing the value by  $436,616 net of all taxes and charges ($444,301 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $5,853,916 net of all taxes and charges ($5,956,945 net of Harmonized Sales Tax recoveries) to $6,290,532 net of all taxes and charges ($6,401,245 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Purchase Order Number 6047271 with AECOM Canada Ltd. (AECOM), to provide additional professional engineering design services associated with completing several planned and unanticipated tasks to complete the detailed design and tender documents for the Residuals Management and Ultraviolet Treatment Facilities project at the Island Water Treatment Plant.

The total value of the Purchase Order Amendment being requested is $436,616 net of all applicable taxes and charges ($444,301 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $5,853,916 net of all taxes and charges ($5,956,945 net of Harmonized Sales Tax recoveries) to $6,290,532 net of all taxes and charges ($6,401,245 net of Harmonized Sales Tax recoveries). This revises the total value of the assignment awarded to AECOM Canada Ltd., from $9,854,174 net of all taxes and charges ($10,027,607 net of Harmonized Sales Tax recoveries) to $10,290,790 net of all taxes and charges ($10,471,908 net of Harmonized Sales Tax recoveries).

The total value of the Purchase Order Amendment identified in this report is $436,616 net of all applicable taxes and charges ($444,301 net of Harmonized Sales Tax recoveries).

Funding for this Purchase Order Amendment is available in the Toronto Water 2024 Capital Budget and 2025-2033 Capital Plan under the accounts CPW043-07 (Chemical and Residuals Management Engineering) and CPW070-07 (UV Disinfection – Island Water Treatment Plant – Engineering). The total cost to the City is $444,301 net of Harmonized Sales Tax recoveries. Funding details with forecasted expenditures (net of Harmonized Sales Tax recoveries) are summarized in Table 1 below:

Table 1: Financial Impact Summary of Purchase Order Number 6047271

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact Section.

The General Manager, Parks, Forestry and Recreation Division, and the Chief Procurement Officer recommends that:  

1. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law) grant authority to the General Manager, Parks, Forestry and Recreation to award and enter into an agreement with Roma Fencing Limited, being the lowest bidder meeting the specifications of Request for Quotation Doc3979622294, for the Non-Exclusive Supply, Delivery, Installation, Repair, Removal and Disposal of Chain Link Fencing for Various Divisions and Locations in the City of Toronto for the initial one (1) year term of the contract from the date of award, in the total amount of $4,640,076 net of all applicable taxes and charges ($4,721,742 net of Harmonized Sales Tax recoveries), and four (4) additional separate one (1) year periods, for a total possible contract value of $24,634,795 net of all applicable taxes and charges ($25,068,367 net of Harmonized Sales Tax recoveries), all in accordance with the terms, conditions, and specifications contained in the Request for Quotation and any applicable City policy.

The purpose of this report is to advise of the results of Request for Quotation Doc3979622294 for the Non-Exclusive Supply, Delivery, Installation, Repair, Removal and Disposal of Chain Link Fencing for Various Divisions and Locations in the City of Toronto and request authority to enter into an agreement with Roma Fencing Limited, the lowest compliant bid received for the initial one (1) year term of the contract from the date of award, in the total amount of $4,640,076 net of all applicable taxes and charges ($4,721,742 net of Harmonized Sales Tax recoveries), and four (4) additional separate one (1) year period in the amount of $24,634,795, net of all applicable taxes and charges ($25,068,367 net of Harmonized Sales Tax recoveries), all in accordance with the terms, conditions, and specifications contained in the Request for Quotation, Ariba, and any applicable City policy.

The total potential contract award identified in this report, including all option years, is $24,634,795 net of all applicable taxes and charges. The total potential cost to the City including all option years, is $25,068,367 net of Harmonized Sales Tax recoveries.

Funding is included in the 2024 Operating Budgets and 2024 - 2033 Capital Budget and Plans for Parks, Forestry and Recreation and Solid Waste Management Services, and in the 2024 Operating Budgets of Paramedics Services, and Facility Services. Funding for the remainder of the initial contract term will be include in each participating program's 2025 Operating Budget Submissions. Should the City exercise the optional periods, then additional funding will be included in the 2025 - 2029 Operating and Capital Submissions for the Parks, Recreation and Forestry, Paramedics Services, Solid Waste Management and Facility Services, as required.

Additional funding details follow in Table 1.

Table 1: Financial Impact Summary of Recommended Blanket Contract (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information in the Financial Impact Section.

The General Manager, Parks, Forestry and Recreation and the Chief Procurement Officer recommend that:  

1. The General Government Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to enter into the necessary amending agreement on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and in a form satisfactory to the City Solicitor, to increase the value and term of Purchase Order Number 6044203 with Concept Naval Experts Maritimes Inc., for construction administration services for the delivery of new Toronto ferries, including associated shoreside support services for infrastructure by an additional amount of $3,503,000 net of applicable taxes and charges ($3,564,653 net of Harmonized Sales Tax recoveries), increasing the current Purchase Order Value from $5,843,221 net of all applicable taxes and charges ($5,946,062 net of Harmonized Sales Tax recoveries) to $9,346,221 net of all applicable taxes and charges ($9,510,715 net of Harmonized Sales Tax recoveries).   

The purpose of this report is to request authority to amend Purchase Order Number 6044203 with Concept Naval Experts Maritimes Inc., in order to provide contract administration services for the construction of new City of Toronto Marine Services Passenger and Vehicle Vessels and support services for associated shoreside infrastructure work.   

The purchase order amendment is requested to provide additional contract administration services to address the additional stakeholder-informed functional and engineering designs of the vessels and the associated shore-side infrastructure that will support the development of the new ferries, their planned delivery in 2026 and 2027 and shoreside infrastructure compatibility, as part of the City's Ferry Replacement Project. The procurement of the new ferry vessels will be the subject of a separate staff report.

The total value of the purchase order amendment being requested is $3,503,000 net of applicable taxes and charges ($3,564,653. net of Harmonized Sales Tax recoveries), revising the current purchase order from $5,843,221 net of all applicable taxes and charges ($5,946,062 net of Harmonized Sales Tax recoveries) to $9,346,221 net of all applicable taxes and charges ($9,510,715 net of Harmonized Sales Tax recoveries).

The total value of the purchase order amendment identified in this report is $3,503,000 net of all applicable taxes and charges ($3,564,653 net of Harmonized Sales Tax recoveries). This will increase the current purchase order value from $5,843,221 net of all applicable taxes and charges ($5,946,062 net of Harmonized Sales Tax recoveries to $9,346,221 net of all applicable taxes and charges ($9,510,715 net of Harmonized Sales Tax recoveries). 

Funding is included in Parks, Forestry and Recreation's 2024 Capital Budget and 2025 - 2033 Capital Plan as summarized in Table 1 below: 

Table 1: Financial Impact Summary  

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.  

The General Manager, Parks, Forestry and Recreation and Chief Procurement Officer recommend that:

1. This report be received for information.    

The City of Toronto provides year-round ferry services for residents, passengers and vehicles traveling to and from Toronto Island. Due to the aging ferry fleet, City Council directed Parks, Forestry and Recreation to advance the Ferry Fleet Replacement Strategy, beginning with the construction of two new, fully electric ferry vessels: a new passenger and vehicle vessel and new passenger vessel.

The delivery of the two new vessels will increase the City's ferry capacity by over 400 passengers per trip for the passenger and vehicle vessel and nearly 1,000 passengers per trip for the passenger vessel. Delivery of the new vessels will also enhance the passenger experience with contemporary ferry designs and amenities, reduce anticipated repair costs of the current fleet, and significantly reduce greenhouse gas emissions as the ferry fleet transitions from diesel to electric.

City Council initiated the Ferry Fleet Replacement Strategy with preliminary funding allocated in 2015. During the course of the design process, in 2022, City Council established the objective of constructing fully electric vessels (rather than hybrid diesel-electric vessels). The recommended design responds to this direction and input received through community engagement.

Delivery of the new vessels is targeted to occur in the fall of 2026 and spring of 2027.

The purpose of this report is to advise on the status of the Negotiated Request for Proposals for the construction, delivery, commissioning, and warranty of two new fully electric ferry vessels, and the intention of staff to continue negotiations with the preferred proponent. A supplemental report, with full details on the recommended contract award, delivery schedule and financial impact, will be submitted to General Government Committee for its meeting of July 2, 2024.

Consideration of this report at July 2024 City Council is essential to preserve the current planned delivery schedule for the new vessels.

There is currently no financial impact from the recommendation in this report.  Full discussion of financial implications will be addressed in the anticipated supplemental report.

The General Manager, Parks, Forestry and Recreation and Chief Procurement Officer recommend that:

1. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and enter into an agreement, and any ancillary or related agreements as necessary, with Damen Shipbuilding 5 B.V (Damen Shipbuilding), being the top-ranked supplier meeting the requirements outlined in the Negotiated Request for Proposals (nRFP) Doc4053424337 for the provision of construction, delivery, commissioning and warranty of two new fully electric ferry vessels (RoPax and Pax Vessels), for a fixed period of four and a half years from the date of award, in accordance with the terms and conditions as are satisfactory to the General Manager, Parks, Forestry and Recreation and the Chief Procurement Officer, and all in a form satisfactory to the City Solicitor, subject to approval of additional funds for the Ferry Fleet Replacement Capital Project in Parks, Forestry and Recreation's 2024 Capital Budget and 2025-2033 Capital Plan.

The City of Toronto provides year-round ferry services for residents, passengers and vehicles traveling to and from Toronto Island. Due to the aging ferry fleet, City Council initiated the Ferry Fleet Replacement Strategy with preliminary funding allocated in 2015, and directed Parks, Forestry and Recreation (PFR) to advance the strategy beginning with the construction of two new vessels. During the design process, in 2022, City Council established the objective of constructing fully electric vessels (rather than hybrid diesel-electric vessels).

The purpose of this report is to advise on the results of the Negotiated Request for Proposals Doc4053424337 for the provision of construction, delivery, commissioning and warranty of two new fully electric ferry vessels, and to seek authority for the General Manager, Parks, Forestry and Recreation to negotiate and enter into an agreement, and any ancillary or related agreements, with Damen Shipbuilding 5 B.V (Damen Shipbuilding) for a fixed period of four and a half (4.5) years from the date of award.

This Negotiated Request for Proposals was developed strategically to source two electric propulsion ferry vessels - one RoPax Vessel (vehicle and passenger vessel) and one Pax Vessel (solely passenger vessel) - by PFR and Purchasing and Materials Management Division's Category Management and Strategic Sourcing team and identified Damen Shipbuilding, a shipbuilder with significant Canadian and international industry expertise.

Damen Shipyards Galati (Romania) will be the location for construction. Delivery of the vessels is targeted to occur in the Q4 2026 (RoPax) and Q2 2027 (Pax). The new vessels will increase the City's ferry capacity by over 400 passengers per trip for the RoPax (a 195% increase) and nearly 1,000 passengers per trip for the Pax (a 321% increase). The new vessels will significantly enhance passenger experience with contemporary ferry designs and amenities, reduce expected repair costs of the current fleet, and significantly reduce greenhouse gas emissions as the ferry fleet transitions from diesel to full electric propulsion.

Consideration of this report at July 2024 City Council is essential to preserve the current planned delivery schedule for the new vessels. The agreement is subject to City Council's approval of additional funds for the Ferry Fleet Replacement Capital Project in Parks, Forestry and Recreation's 2024 Capital Budget and 2025-2033 Capital Plan.

The total potential contract award amount including contingency allowance is $90,569,194 net of all applicable taxes and charges ($102,343,189 including Harmonized Sales Tax and all other charges $92,163,212 net of Harmonized Sales Tax Recoveries).

Funding in the amount of $81,820,480 is included in the 2024 Capital Budget and 2025-2033 Capital Plan for Parks, Forestry and Recreation for Ferry Fleet Replacement. Additional funds of $10,342,732, funded by Development Charges, will be added to the project through a budget adjustment that will be brought to City Council through the Capital Variance Report for the Four Months Ended April 30, 2024. Both the Capital Variance Report and this staff report will be before Council at the July 24-26, 2024 meeting. The amended 2024 Capital Budget and 2025-2033 Capital Plan for the Ferry Fleet Replacement project for Parks, Forestry and Recreation is summarized in Table 1 below.

Table 1: Financial Impact Summary (net of Harmonized Sales Tax Recoveries)

Any operational impacts of capital of the new ferry fleet will be included in future operating budget submissions for consideration.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as presented in the Financial Impact section.

The General Manager of Toronto Water and Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the General Manager, Toronto Water to enter into an agreement with Bennett Mechanical Installations (2001) Ltd., the highest scoring supplier based on the evaluation criteria included in the Solicitation and meeting the requirements of Doc3987477359 to provide Construction Services for Humber Treatment Plant Services Rehabilitation and Upgrades, in the amount of $79,784,014 net of all applicable taxes and charges ($81,188,213 net of Harmonized Sales Tax recoveries), all in accordance with the terms and conditions as set out in the nRFP and any other terms and conditions satisfactory to the General Manager Toronto Water, and in a form satisfactory to the City Solicitor.

2. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to amend Purchase Order Number 6048934 with GHD Limited for Professional Services for the Humber Treatment Plant Rehabilitation and Upgrades to increase the overall value by $5,957,928 net of all applicable taxes and charges ($6,062,787 net of Harmonized Sales Tax recoveries) to $13,490,588 net of all applicable taxes and charges ($13,728,022 net of Harmonized Sales Tax recoveries).

The purpose of this report is to advise General Government Committee of the results of the negotiated Request for Proposal (nRFP) Doc3987477359, and request authority to award a construction contract for the Humber Treatment Plant Services Rehabilitation and Upgrades project and enter into an agreement with Bennett Mechanical Installations (2001) Ltd., in the amount of $79,784,014 net of all applicable taxes and charges ($81,188,213 net of Harmonized Sales Tax recoveries).

This report also requests authority to amend Purchase Order Number 6048934 awarded under Request for Proposal Number 9117-18-7205 issued to GHD Limited for provision of Professional Services for Humber Treatment Plant Rehabilitation and Upgrades project in the amount of $5,957,928 net of all applicable taxes and charges ($6,062,787 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $7,532,660 net of all applicable taxes and charges $7,665,235 net of Harmonized Sales Tax recoveries) to $13,490,588 net of all applicable taxes and charges ($13,728,022 net of Harmonized Sales Tax recoveries).

The purchase order amendment is required for additional design and contract administrative services related to drawings specific to plumbing and mechanical systems, as well improving on-site documentation at the Humber Treatment Plant. It includes associated costs with the construction phase support, evaluation and negotiated Request for Proposal negotiations.

The total potential contract award to Bennett Mechanical Installations (2001) Ltd., identified in this report is $79,784,014 net of all applicable taxes and charges. The total potential cost to the City is $81,188,213 net of Harmonized Sales Tax recoveries.

Amendment of Purchase Order Number 6048934 with GHD Limited by an additional $5,957,928 net of all applicable taxes and charges ($6,062,787 net of Harmonized Sales Tax recoveries), will increase the purchase order value from $7,532,660 to $13,490,588 net of all applicable taxes and charges ($7,665,235 to $13,728,022 net of Harmonized Sales Tax recoveries).

Funding is available in the 2024 Approved Capital Budget and 2025 - 2033 Approved Capital Plan for Toronto Water. Funding details are summarized in Table 1 below.

Table 1 - Financial Impact Summary (net of Harmonized Sales Tax Recoveries)

The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management Division recommend that:

1. The General Government Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to the Executive Director, Corporate Real Estate Management to execute a Non-Competitive Purchase Order with Chubb Fire & Security Canada Corporation for the supply of fire monitoring services completed at 800 Kipling Avenue, for the total value of $23,608 net of all taxes ($24,024 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief Procurement Officer, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority for the Executive Director, Corporate Real Estate Management, to issue a non-competitive purchase order to process payment for fire monitoring services completed by Chubb Fire & Security Canada Corporation in 2023 at 800 Kipling Ave. in the total amount of $23,608 net of all taxes ($24,024 net of Harmonized Sales Tax recoveries).

The initial services were procured under Divisional Purchase Order 3623240 in the value of $50,000. However, additional life safety services required to be performed by this supplier resulted in an over-expenditure of the approved value and require a standalone purchase order to facilitate payment of the final two invoices for work already performed. 800 Kipling Avenue. is a large commercial property currently occupied by third-party tenants, one of which is the Toronto Transit Commission, who are also co-owners of the property with the City.

As per the City of Toronto's Non-Competitive Procurement Procedure, City General Government Committee approval is required because the City previously issued a non-competitive contract to Chubb Fire & Security Canada Corporation in 2019 with a value exceeding $500,000.

The value of the purchase order identified in this report is $23,608 net of all taxes ($24,024 net of Harmonized Sales Tax recoveries).

Funding for the requested purchase order is included in the 2024 Corporate Real Estate Management and Toronto Transit Commission Operating Budgets shown in Table 1 below.

Table 1: Financial Impact Summary

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the financial impact section.

The General Manager, Parks, Forestry and Recreation and the Chief Procurement Officer recommend that:

1. City Council in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law grant authority to the General Manager of Parks, Forestry and Recreation and Chief Procurement Officer to enter into the necessary amending agreement on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and in a form satisfactory to the City Solicitor, to amend the existing Property Management Agreement for an additional period of seven months amending the contract expiration date from July 31, 2024 to February 28, 2025 and increase the contract value by $90,118 net of applicable taxes and charges ($91,704 net of Harmonized Sales Tax recoveries), revising the overall contract value from $996,482 net of applicable taxes and charges ($1,014,020 net of Harmonized Sales Tax recoveries) to $1,086,600 net of applicable taxes and charges ($1,105,724 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Blanket Contract Number 47022859 issued to Kipling Realty Management Inc., as a result of Request for Proposal 9119-19-7055.

This purchase order amendment is requested to amend the existing property management agreement with Kipling Realty Management Inc., for the Canoe Landing Facility, located at 20 Brunel Court for seven months beyond the original five year term and increase the contract value by $90,118 net of applicable taxes and charges ($91,704 net of Harmonized Sales Tax recoveries), revising the overall contract value from $996,482 net of applicable taxes and charges ($1,014,020 net of Harmonized Sales Tax recoveries) to $1,086,600 net of applicable taxes and charges ($1,105,724 net of Harmonized Sales Tax recoveries).

This amendment is required to allow additional time to undertake a competitive Request for Proposal process for property management services at the Canoe Landing Facility. This is the first request for an amendment for these services at this property and is required to ensure a seamless continuation of service while a new contract is procured.

The monthly cost for the amended period of seven months will remain consistent with the same terms and conditions outlined in the original contract with Kipling Realty Management Inc. with a monthly fee of $12,874.06. This will increase the contract value by $90,118 net of applicable taxes and charges ($91,704 net of Harmonized Sales Tax recoveries), revising the overall contract value from $996,482 net of applicable taxes and charges ($1,014,020 net of Harmonized Sales Tax recoveries) to $1,086,600 net of applicable taxes and charges ($1,105,724 net of Harmonized Sales Tax recoveries).

Funding for the requested amendment to Blanket Contract Number 47022859 is included in the Parks, Forestry and Recreation 2024 Operating Budget. The contract value identified for 2025 will be included in the 2025 Operating Budget Submission for Parks, Forestry and Recreation. Funding details are summarized below in Table 1.

Table 1: Financial Impact Summary  

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial information as presented in the Financial Impact Section.

The General Manager, Fleet Services, and the Chief Procurement Officer recommend that:

1. City Council authorize the General Manager, Fleet Services Division to:

a. Amend contract 47023317 with Cummins Canada ULC., to extend the target date by one (1) year from December 1, 2024 to November 30, 2025, with the option to renew the contract for four (4) additional (1) one year periods, at the sole discretion of the City, increase the total target value by $685,175 net of Harmonized Sales Tax and all applicable charges ($697,235 net of Harmonized Sales Tax Recoveries), revising the current Blanket Contract value from $500,000 to $1,185,175 net of all taxes and charges ($1,339,248 including all taxes and charges, $1,206,034 net of Harmonized Sales Tax Recoveries); and,

b. Include the provision of warranty and non-warranty service bulletins, safety recalls, services, tools, subscriptions, and training on Cummins engines.

2. City Council authorize the Fire Chief and General Manager, Toronto Fire Services to negotiate and execute a non-competitive contract with Cummins Canada ULC., for the amount of $250,758 net of all applicable taxes ($255,172 net of Harmonized Sales Tax Recoveries) for an initial term of one (1) year from December 1, 2024 to November 30, 2025, with the option to renew the contract for four (4) additional (1) one year periods, at the sole discretion of the City, for a total potential value of $1,331,312 net of all applicable taxes $1,354,746 net of Harmonized Sales Tax Recoveries).

3. City Council authorize the Chief of Toronto Paramedic Services to negotiate and execute a non-competitive contract with Cummins Canada ULC., for the amount of $76,883 net of all applicable taxes ($78,237 net of Harmonized Sales Tax Recoveries) for an initial term of one (1) year from December 1, 2024 to November 30, 2025, with the option to renew the contract for four (4) additional (1) one year periods, at the sole discretion of the City, for a total potential value of $408,186 net of all applicable taxes $415,372 net of Harmonized Sales Tax Recoveries).

4. City Council direct that the agreements in Parts 1 through 3 above be based on the condition that Cummins Canada ULC., continues to be the exclusive distributor for the provision of warranty and non-warranty service bulletins, safety recalls, services, tools, subscriptions, and training on Cummins engines, and on other terms and conditions satisfactory to the General Manager, Fleet Services, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority from City Council to amend non-competitive Blanket Contract 47023317 with Cummins Canada ULC for the supply and delivery of labour, materials, and equipment necessary to provide warranty and non-warranty Original Equipment Manufacturer (OEM) authorized parts and services for Cummins engines to extend the contract validity date by an additional five (5) year term and increase the budget by $685,175 net of Harmonized Sales Tax and all applicable charges ($697,235 net of Harmonized Sales Tax Recoveries and to increase the scope to include the provision of service bulletins, safety recalls, services, tools, subscriptions and training;

The term extension for Blanket Contract 47023317 will revise the maximum duration from five (5) years to ten (10) years, where all optional extension years are exhausted. This blanket contract value increase will revise the overall target value from $500,000 to $1,185,175 net of Harmonized Sales Tax ($1,339,248 including all taxes and charges, $1,206,034 net of Harmonized Sales Tax Recoveries).

This report also requests that Non-Competitive Blanket Contracts be established with Cummins Canada ULC for Toronto Fire Services for a total potential value of $1,331,312 net of all applicable taxes $1,354,746 net of Harmonized Sales Tax Recoveries) and for Toronto Paramedic Services for a total potential value of $408,186 net of all applicable taxes $415,372 net of Harmonized Sales Tax Recoveries). These non-competitive contracts will be for an initial term of one (1) year from December 1, 2024 to November 30, 2025, with the option to renew the contract for four (4) additional (1) one year periods, at the sole discretion of the City.

The amended contract will be for the provision of warranty and non-warranty service bulletins, safety recalls, services, tools, subscriptions, and training on Cummins engines for which Cummins Canada ULC is the only authorized service facility. These services, tools, subscriptions, and training cannot be obtained through the competitive procurement process as Cummins Canada ULC is the only authorized services facility in the Greater Toronto Area.

Access to warranty and non-warranty service bulletins, safety recalls, and services pertaining to Cummins engines will allow the City to optimize fleet performance, and equipment health and safety. This information and these services are required to increase fleet availability and reliability to ensure that units are able to deliver critical services across the City of Toronto, specifically to support Toronto Fire Services and Toronto Paramedics Services. A better return on investment is also expected, with well maintained vehicles having a lengthy lifespan, and yielding greater returns at the end of their life cycle.

Access to Cummins authorized technical training, tools, and subscriptions, will ensure that technicians stay up to date with industry leading service knowledge, capabilities, technology and trends. This will support Fleet Services’, Toronto Fire Services’ and Toronto Paramedic Services’ ongoing work to reduce downtime and increase fleet availability by giving technicians the training and tools to complete warranty and non-warranty repairs in house.

City Council approval is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five (5) year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11.1.

The total potential cost to the City identified in this report is $2,924,668 net of Harmonized Sales Tax ($2,976,142 net of Harmonized Sales Tax Recoveries).

Funding for the initial year in the amount of $10,944 net of Harmonized Sales Tax Recoveries is included in the 2024 Operating Budget for Fleet Services Division and additional funding for the balance of the initial contract term will be included in their 2025 Operating Budget Submission. Should the City choose to exercise its option to renew for an additional four (4) separate one (1)-year periods, then appropriate funding, if needed, will be included in the 2025 -2029 annual Operating Budget Submissions for Fleet Services Division.

Funding for the initial year in the amount of $21,265 net of Harmonized Sales Tax Recoveries is included in the 2024 Operating Budget for Toronto Fire Services and additional funding for the balance of the initial contract term will be included in their 2025 Operating Budget Submission. Should the City choose to exercise its option to renew for an additional four (4) separate one (1)-year periods, then appropriate funding, if needed, will be included in the 2025-2029 annual Operating Budget Submissions for Toronto Fire Services.

Funding for the initial year in the amount of $6,520 net of Harmonized Sales Tax Recoveries is included in the 2024 Operating Budget for Toronto Paramedic Services and additional funding for the balance of the initial contract term will be included in their 2025 Operating Budget Submission. Should the City choose to exercise its option to renew for an additional four (4) separate one (1)-year periods, then appropriate funding, if needed, will be included in the 2025-2029 annual Operating Budget Submissions for Toronto Paramedic Services.

Funding details are provided in the tables below.

Table 1: Financial Impact Summary by Contract Year, Net of Harmonized Sales Tax Recoveries for Fleet Services Division

Table 2: Financial Impact Summary by Contract Year, Net of Harmonized Sales Tax Recoveries for Toronto Fire Services

Table 3: Financial Impact Summary by Contract Year, Net of Harmonized Sales Tax Recoveries for Toronto Paramedic Services

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Housing Secretariat and the Chief Procurement Officer recommend that:  

1. City Council, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to amend Purchase Order Number 6050005 with Yardi Canada Ltd., to integrate a Centralized Affordable Rental Housing Access System into the existing web-based system acquired from the Vendor of Record by increasing the value of the Purchase Order by $1,166,254 net of all applicable taxes and charges ($1,186,780 net of Harmonized Sales Tax recoveries).

2. City Council, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the Executive Director, Housing Secretariat, to negotiate a further contract to extend the Purchase Order validity date for an additional five (5) years from December 31, 2024 to December 31, 2029. This further five (5) year term will increase the value of the Purchase Order by $5,960,150 net of all applicable taxes and charges ($6,065,049 net of Harmonized sales Tax recoveries), subject to further negotiation with Yardi Canada Ltd. The combined value of recommendation one (1) and two (2) revises the overall Purchase Order value from $6,065,796 net of all applicable taxes and charges ($6,172,554 net of Harmonized Sales Tax recoveries) to $13,192,200 net of all applicable taxes and charges ($13,424,383 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Purchase Order Number 6050005 with Yardi Canada Ltd., for the provision of an Integrated Housing Management System and Acquisition system. In 2019, Toronto Community Housing entered into a five (5)-year agreement for a Software as a Service solution with Yardi Canada Ltd., that included language allowing the City of Toronto to piggyback on that procurement. The City exercised the piggyback option, which resulted in Purchase Order 6050005. The Purchase Order amendment sought in this report is requested to include units associated with the Affordable Rental Housing Program into the existing Integrated Housing Management System (MyAccesstoHousingTO). The City's Digital Infrastructure Framework principles will continue to guide the next phase implementation with the inclusion of Affordable rental units in MyAccesstoHousingTO.

Toronto City Council, at the July 19, 2022 meeting of the Planning and Housing Committee, directed the General Manager, Shelter, Support and Housing Administration, the Chief Planner and Executive Director, City Planning, and the Executive Director, Housing Secretariat to:

Engage stakeholders (including the public, private and not profit housing providers, community organizations and the development industry) in designing a model for a new affordable housing centralized access system which would leverage the City's current choice-based system for subsidized housing to allow applicants to search and apply for available affordable housing and allow housing providers to advertise and fill affordable units with eligible applicants through a randomized draw process. Leveraging the City's existing technology to integrate the Affordable Rental Housing Program ensures service continuity, optimizes efficiencies, and allows for system integration across multiple City-run housing programs to deliver a streamlined and coordinated service to Toronto residents.

While the initiative has been led by the Housing Secretariat, it has been in collaboration with Technology Services Division on the initial implementation of MyAccesstoHousingTO. There is an ongoing commitment to align this initiative to the principles outlined in the Digital Infrastructure Strategy and, in partnership with Technology Services, maintain a focus on continuous improvement for the benefit of applicants.

The requested amendment increases the Purchase Order value by $1,166,254 net of all applicable taxes and charges ($1,186,780 net of Harmonized Sales Tax recoveries).

In addition, this report requests approval to re-negotiate and enter into a further five (5) year license agreement with Yardi Canada Ltd., commencing January 1, 2025 and ending on December 31, 2029. The current agreement is set to expire on December 31, 2024. As we are extending the term of contract beyond that set out in the original solicitation, a renewal shall be considered non-competitive agreement (in accordance with Section 195.7.1.E of the City of Toronto Municipal Code Chapter 195 (Purchasing)) and will allow for the City of Toronto's to align with Toronto Community Housing's amended agreement.  This further agreement will be inclusive of the existing Choice-Based System and the Housing Provider Web-Based Portal project, previously included in Purchase Order 6050005. The further five (5) year licence agreement is expected to be valued at $5,960,150 net of all applicable taxes and charges ($6,065,049 net of Harmonized sales Tax recoveries), subject to further negotiation with Yardi Canada Ltd.

The total value of the two requests is $7,126,404 net of all applicable taxes and charges ($7,251,829 net of Harmonized Sales Tax recoveries), revising the overall Purchase Order value from $6,065,796 net of all applicable taxes and charges ($6,172,554 net of Harmonized Sales Tax recoveries) to $13,192,200 net of all applicable taxes and charges ($13,424,383 net of Harmonized Sales Tax recoveries).

Should Council adopt the recommendations in the report to amend Purchase Order 6050005 with Yardi Canada Ltd., the 2025 Housing Secretariat Operating Budget will increase by $0.3 million gross, $0.3 million net.  As identified in Table 1 below, the net pressure will be $0.4 million in 2026, and $2.2 million from 2027 to 2029.  

The 2024 - 2033 Housing Secretariat Council Approved Capital Budget already includes the funds required for the Capital portion of the Purchase Order amendment, and no additional Capital Budget funding is required.

Table 1: Estimated Financial Impacts ($ millions)

*reflects annual estimate for 2027 and subsequent years

The total value of the requested amendment to Purchase Order 6050005 and further five (5) year licence agreement is $7,126,404 net of all applicable taxes and charges ($7,251,829 net of Harmonized Sales Tax recoveries) revising the overall Purchase Order value from $6,065,796 net of all applicable taxes and charges ($6,172,554 net of Harmonized Sales Tax recoveries) to $13,192,200 net of all applicable taxes and charges ($13,424,383 net of Harmonized Sales Tax recoveries).

Purchase Order Amendment Details can be seen in Table 2 below.

Table 2: Purchase Order Amendment Details

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact Section.

The Chief Technology Officer and the Chief Procurement Officer recommend that:

1. City Council authorize the Chief Technology Officer to amend contract 47015457 for the amount $17,492,138 net of all applicable taxes ($17,800,000 net of Harmonized Sale Tax Recoveries) revising the current Purchase Order value from $146,407,475 net all taxes ($148,984,247 net of Harmonized Sale Tax Recoveries) to $163,899,613 net all taxes ($166,784,246 net of Harmonized Sale Tax Recoveries).

The City of Toronto's Integrated Telecommunications Infrastructure enables a comprehensive system that allows City staff to communicate and collaborate with each other across the organization and with the public to provide effective municipal services. Since 2010, the City of Toronto has managed its Integrated Telecommunications Infrastructure through a contract with Bell Canada, expiring September 30, 2025.

The original contract value was determined before the pandemic and did not account for the increased reliance on Integrated Telecommunications Infrastructure by the City. This report will support daily City operations, completion of state of good repair projects and ongoing network cabling work for the ModernTO and Workplace Modernization programs.

This report seeks authority for a purchase order amendment in the amount of $17,492,138 net of all applicable taxes ($17,800,000 net of Harmonized Sale Tax Recoveries) for Blanket Contract 47015457 to Bell Canada.

City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sale Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A.

The total amount of the recommended contract amendment is $17,492,138 net all taxes ($17,800,000 net of Harmonized Sale Tax Recoveries).

Funding of $5,745,938 for 2024 is available within the Approved 2024 Operating Budgets of participating Divisions. 2025 funding will be included in the 2025 Operating Budget Submissions for the participated divisions.

Table 1 - Operating Budget (Net of Harmonized Sale Tax Recoveries)

Table 2 - Capital Budget (Net of Harmonized Sale Tax Recoveries)

Funding in the amount of $2,531,559 net of Harmonized Sale Tax Recoveries has been included in the approved 2024 Capital Budget and 2024 - 2033 Capital Plan for the Technology Services Division (CIT702-05-03). This is a regular state of good repair component of the lifecycle replacement plan. The remaining $2,107,540 net of Harmonized Sales Tax Recoveries is part of the participating divisions' 2025 - 2033 Capital Plan Submission.

City Divisions and Agencies, including the Technology Services Division, utilize Centrex and other Carrier services, Wide Area Network (WAN) data communication services, Network Cabling services, and Unified Communication services (Voice over IP and Contact Centres) on an ongoing basis and order additional volumes and qualities on an as-required basis for non-lifecycle management needs, as approved in and support by their respective Operating Budgets. 

City Divisions and Agencies, including Technology Services Division draw upon the Bell ITI contract for network cabling services for both non-lifecycle and lifecycle management needs funded by capital.  Unified Communication Professional services are also drawn upon with capital funding for lifecycle management needs. Contract Release Orders are issued against the contract subject to validation of funding at the time of issuance and approval by the Divisions on each Contract Release Order as it is issued against the contract.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as contained in the Financial Impact Section.

The General Manager, Toronto Water, and the Chief Procurement Officer recommend that:

1. City Council authorize the General Manager, Toronto Water, to enter into a non-competitive contract with Trojan Technologies Group ULC for the supply and delivery of proprietary parts and maintenance services for the Ultraviolet disinfection system at Ashbridges Bay Treatment Plant on the following terms and conditions:

a. The term of the contract will be from the date of award to March 31, 2027, with the maximum contract price of $1,111,867 net of all applicable taxes and charges ($1,131,436 net of Harmonized Sales Tax recoveries);

b. Trojan Technologies Group ULC continues to be the manufacturer or exclusive distributor of the parts and service; and

c. conditional upon such other terms and conditions that are satisfactory to the General Manager, Toronto Water, and in a form satisfactory to the City Solicitor

The purpose of this report is to request City Council authority to enter into a new non-competitive contract with Trojan Technologies Group ULC for the supply of proprietary parts and maintenance services for the Ultraviolet Disinfection System at Ashbridges Bay Treatment Plant. This contract will commence from the date of award to March 31, 2027, for the total amount of $1,111,867,net of all applicable taxes and charges ($1,134,436 net of Harmonized Sales Tax recoveries).

City Council approval is required in accordance with Toronto Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier under Article 7, Non-competitive or Limited solicitations, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.

The total potential contract value identified in this report is $1,111,867 net of all applicable taxes and charges ($1,131,436 net of Harmonized Sales Tax recoveries). The cost calculations include a 10 percent contingency.

The new Ultraviolet disinfection system is expected to be in operation in April, 2025 and accordingly no spending is anticipated in 2024.

Funding required for this contract award will be included in the 2025 - 2027 Operating Budget Submissions for Toronto Water.

Additional funding details are provided in Table 1 to follow.

Table 1: Financial Impact Summary of Recommended Contract (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Chief Communications Officer, Executive Director of Customer Experience and the Chief Procurement Officer recommend that:

1. City Council authorize the Chief Communications Officer, Strategic Public and Employee Communications to negotiate and execute a non-competitive three (3)-year agreement, substantially in the form of the originally issued solicitation terms and conditions, from the date of award to August 27, 2027, and an option to renew for one (1) additional term of two (2) years, with Hootsuite Inc., in the amount of $853,343 net of Harmonized Sales Tax ($868,362  net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief Communications Officer, Strategic Public and Employee Communications, and the Executive Director, Customer Experience Division, in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to enter into a non-competitive contract with Hootsuite Inc. for an enterprise social media management solution. A competitive procurement was attempted but unsuccessful. A non-competitive procurement is necessary to continue the City’s contract for an enterprise social media management platform. The contract will be for an initial three (3)-year period from date of award to August 27, 2027 with the option to renew the agreement on the same terms and conditions for one (1) additional term for a two (2)-year period, in the total amount of $853,343 net of Harmonized Sales Tax ($868,362 net of Harmonized Sales Tax recoveries).

The initial contract was awarded to Hootsuite Inc. in February 2020 during a possible labour disruption to centralize the management and access to the City's numerous social media accounts and reduce reputational risk. The City made a non-competitive purchase and signed a one (1)-year contract with Hootsuite Inc. for their enterprise package. The contract was extended until August 27, 2024 to afford staff the opportunity to pursue a new agreement through a competitive process.

The competitive procurement process, which ran from October 6, 2023 to November 24, 2023, resulted in an unsuccessful outcome where no proponent met the City's requirements. Strategic Public and Employee Communications Division (SPEC), Customer Experience Division (CXD) and Purchasing and Materials Management Division (PMMD) are requesting approval to pursue a non-competitive agreement with the existing supplier, Hootsuite Inc. as the current agreement expires on August 27, 2024.

City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.

The total potential contract value including the optional period identified in this report is $853,343 net of Harmonized Sales Tax. The total potential cost to the City is $868,362 net of Harmonized Sales Tax recoveries.

Funding for the initial year in the amount of $58,003 net of Harmonized Sales Tax Recoveries is included in the 2024 Operating Budgets for the participating divisions. Additional funding for the balance of the initial contract term will be included in their 2025 - 2027 Operating Budget submissions.

Should the City choose to exercise its option to renew for an additional two (2)-year period, then appropriate additional funding will be included in the 2027 - 2029 annual Operating Budget submission for the participating divisions.

The cost calculations for the optional (2) year period for the contract awarded to Hootsuite Inc., will remain fixed at the same rate of the initial term, without any inflationary increases.

Additional funding details are provided in Table 1 and Table 2 to follow.

Table 1: Financial Impact Summary of Recommended Contract for Initial Term (Net of Harmonized Sales Tax Recoveries)

Table 2: Financial Impact Summary of Recommended Contract for Optional Term (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Toronto Emergency Management and the Chief Procurement Officer recommend that:

1. City Council grant authority to the Executive Director, Toronto Emergency Management to negotiate a service agreement with Canadian Red Cross for the provision of Emergency Social Services on the following terms:

a. the City pays Canadian Red Cross a mutually agreed upon annual contribution to build and maintain the organization's capacity to deliver Emergency Social Services;

b. the service agreement be for a two (2) year term, with an option to renew for one (1) additional two (2) year period and one (1) additional one (1) year period, totaling five (5) years, at the discretion of the Executive Director, Toronto Emergency Management;

c. the total value of the agreement annually is $3,000,000, including all applicable taxes and charges; and

d. on such other terms and conditions satisfactory to the Executive Director, Toronto Emergency Management and in a form satisfactory to the City Solicitor.

The purpose of this report is to request City Council authority to enter into a non-competitive agreement with Canadian Red Cross for the provision of Emergency Social Services. The non-competitive contract will commence January 1, 2025, to December 31, 2029, for an initial two (2) year term, with an option to renew for one additional two (2) year period and one (1) additional one (1) year period, totaling five (5) years. This non-competitive contract will ensure there is a local and scalable agency to meet the immediate, short-term needs of Toronto residents affected by an emergency.

As part of the environmental scan of Emergency Social Services providers, it has been noted that Canadian Red Cross offers a wide array of services and possesses capacity, especially in addressing rapid-response situations of varying scales. Considering the breadth of services and capabilities offered by Canadian Red Cross, establishing a non-competitive contract agreement is deemed essential to guarantee efficient and reliable access to these resources.

While a non-competitive service agreement is being sought by Toronto Emergency Management for Emergency Social Services, Toronto Emergency Management will be exploring procurement options with additional suppliers that can complement Canadian Red Cross' capabilities. Over the next five years, Toronto Emergency Management will actively identify and collaborate with secondary suppliers to build the sector's capacity, paving the way for a competitive procurement process in the future.

City Council authority is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.

Toronto Emergency Management's current service agreement with Canadian Red Cross to deliver Emergency Social Services was from January 1, 2020, to December 31, 2024. From January 1, 2020, to April 30, 2024, Toronto Emergency Management has paid Canadian Red Cross $2,750,870 to deliver Emergency Social Services which supported 1,216 residents over 179 emergency incidents. Table 1 provides a breakdown of Canadian Red Cross's costs charged to the City since 2020.

Table 1. Emergency Social Services Historical Costs Paid to Canadian Red Cross from January 1, 2020 to April 30, 2024

Toronto Emergency Management manages the expenses associated with the delivery of Emergency Social Services for minor incidents through the Emergency Human Services Expense Account. In instances where the Expense Account is in deficit, funds are drawn from the Emergency Human Services Reserve. For larger and more complex emergencies, the City establishes a non-program account to track and cover all Emergency Social Services costs. The City has not had to respond to an emergency of a magnitude requiring it to establish a non-program account for Emergency Social Services since 2020 (i.e., over the period of its current service agreement with Canadian Red Cross).

Since 2020, the annual budget allocated to the Emergency Human Services Expense Account is $600,000 (previously $500,000). As of September 30, 2023, the current balance of the Emergency Human Services Reserve is $2,252,428.

Toronto Emergency Management is seeking approval from City Council to spend up to $3,000,000 per year to pay Canadian Red Cross for the delivery of Emergency Social Services. This is an increase from the previously approved $1,500,000 for the period spanning from 2020 to 2024. This adjustment is based on an assessment of rising supplier costs, increased length of Emergency Social Services required, and a risk factor of large-scale, complex major incidents.

The non-competitive contract between Toronto Emergency Management and Canadian Red Cross will delineate the roles, responsibilities, terms, and conditions governing the provision of Emergency Social Services. Reimbursable costs covered by the City will encompass direct aid, operational expenses (such as personnel, responder travel, and shelter operation costs), and an administrative fee equivalent to 12 percent of the total expenses to account for Canadian Red Cross's overhead.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information as presented in the Financial Impact section.

The Executive Director, Corporate Real Estate Management, and Chief Purchasing Officer recommend that:  

1. City Council, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Purchase Order Number 6034062 issued to Adamson Associates Architects by an additional amount of $40,000, net of all taxes and charges, revising the current purchase order value from $6,951,199 to $6,991,199 net of all taxes and charges ($7,114,244 net of Harmonized Sales Tax recoveries), for ongoing contract administration services and expertise for the duration of the St. Lawrence Market North Redevelopment project.

The purpose of this report is to provide an update on the status of the City of Toronto's St. Lawrence Market North Redevelopment project (the “Project”) and advise City Council, pursuant to Chapter 195 of the Toronto Municipal Code (Purchasing By-law, Section 195-7.4), of a non-competitive contract with the General Contractor, The Buttcon Limited / The Atlas Joint Venture (“BA-JV”), for the non-exclusive supply of construction services both already completed and still required to attain substantial completion, occupancy, and operational readiness of the St. Lawrence Market North Redevelopment, for a total value of $9,335,692 net of all applicable taxes and charges ($9,500,000 net of Harmonized Sales Tax Recoveries). These additional costs were primarily driven by unforeseen cost escalations from the COVID-19 pandemic, client-driven changes including the incorporation of updated workplace modernization standards, evolving information and technology requirements around the delivery of court services, security and police radio system infrastructure, and errors and omissions from the Prime Architect.

In consultation with the Purchasing and Materials Management Division (“PMMD”), the non-competitive contract was issued on the basis of emergency in order to meet immediate legislated payment requirements and avoid further Project delays that would have resulted in additional Project costs. Reporting back to City Council is required in accordance with Municipal Code Chapter 195, Purchasing, Article 7, Section 195-7.4(B) where a non-competitive contract over $500,000 is entered into on an emergency basis.

This report also requests that City Council grant authority to amend Purchase Order Number 6034062 issued to Adamson Associates Architects (“AAA”) for an additional amount of $40,000 net of all taxes and charges, revising the current purchase order value from $6,951,199 to $6,991,199 net of all taxes and charges ($7,114,244, net of Harmonized Sales Tax recoveries), for ongoing contract administration services and expertise. The requested amendment will restore sufficient value to the contract to ensure that contract administration services are available for the duration of the Project.

Approval of the purchase order amendment for continued contract administration services will allow construction to continue, with the Project expected to be completed and the facility ready for tenant fit-up in September 2024. 

The total non-competitive contract identified in this report is $9,335,692 net of applicable taxes and charges ($9,500,000 net of Harmonized Sales Tax recoveries).

Approval is also being sought for the amendment of Adamson Associates Architects' Purchase Order Number 6034062 for $40,000 net of all taxes and charges, requiring an amendment to the current purchase order value from $6,951,199 to $6,991,199 net of all taxes and charges ($7,114,244, net of Harmonized Sales Tax recoveries), for ongoing contract administration services and expertise for the duration of the Project. The amendment value will be funded from the Corporate Real Estate Management Division’s Cost Centre CCA193-01 in 2024.

Total Project Budget

The current approved total project budget for the St. Lawrence Market North Redevelopment project is $118,821,000.

Due to the factors that are driving the need for the non-competitive contract and the contract amendment noted above, the revised total forecasted Project cost is $128,021,000, or $9,200,000 over the current approved total Project budget. Table 1 below details the updated cost estimates compared to the current budget, and identifies the incremental funding required to complete the Project.

Table 1: St. Lawrence Market North Redevelopment - Updated Project Cost (net of Harmonized Sales Tax)

To address the Project cost increase of $9,200,000, a budget adjustment will be brought to City Council through the Capital Variance Report for the Four Months Ended April 30, 2024 that will be before Council at the same time as this staff report at the July 24 to 26, 2024 meeting. The budget adjustment will increase the project budget for the St. Lawrence Market North Redevelopment project by $9,200,000 reallocating debt funding from existing projects within the Corporate Real Estate Management and Chief Information Security Office Divisions’ 2024-2033 Capital Plans.

Funding Sources

The total revised funding sources for the St. Lawrence Market North Redevelopment project, after the pending budget adjustment, are outlined in Table 2 below.

Table 2: St. Lawrence Market North Redevelopment Funding Sources - After Budget Adjustment (net of Harmonized Sales Tax)

*Includes $9,200,000 in additional debt funding to be added pending the Council approval of the Capital Variance Report for the Four Months Ended April 30, 2024.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Transportation Services recommends that:  

1. City Council authorize the General Manager, Transportation Services, to negotiate, enter into and execute an agreement with Hillside Media Communications Limited ("Proposed Revenue Share Agreement"), in substantial accordance with the terms and conditions described in Confidential Attachment 1 to the report (June 17, 2024) from the General Manager, Transportation Services.

2. City Council direct that Confidential Attachment 1 to the report (June 17, 2024) from the General Manager, Transportation Services remain confidential until such time as final Agreement between the City and Hillside Media Communications Limited is fully executed by all parties as it contains a position, plan, procedure, criteria or instruction to be applied to any negotiations to be carried on by or on behalf of the City, and that the final Agreement between the City and Hillside Media Communications Limited be made public subject to applicable law, once it has been fully executed by all parties.

3. City Council direct the revenues from the Agreement to the Public Realm Reserve Fund XR1410 drawn upon annually to provide funding for neighbourhood beautification and other physical public realm improvements. 

This report recommends that the City enter into an agreement with Hillside Media Communications Limited ("Hillside") for a revenue sharing arrangement relating to 14 topiary signs within a portion of the rail corridor defined as the Oakville Subdivision adjacent to, and visible, from the F.G. Gardiner Expressway ("Proposed Revenue Share Agreement").

Currently, Hillside has a 10-year revenue sharing agreement with the City, administered through Transportation Services, under which Hillside pays a specific portion of the revenues to the City; and, also provides the City with the direct benefit of using a specific topiary sign (the "Toronto Sign") along with the maintenance and upkeep thereof. The revenue sharing agreement also obligates Hillside to operate two of the 14 topiary signs with sign content that advertises or promotes charities, approved by the City, at no cost to the City.

The current agreement is set to expire on September 23, 2024. It is the opinion of the General Manager, Transportation Services, that a new revenue sharing agreement, should be agreed to and executed by the City.  It is proposed that the new revenue sharing agreement require a combination of financial payments and provision of services similar to the current Agreement. 

Under the current Agreement, Council approval is required to continue the exemption from Chapter 771, Taxation, Third Party Sign Tax of the City of Toronto Municipal Code.

Under the proposed Revenue Share Agreement, the City will receive annual financial payments to the City starting in 2025 of approximately $21,750.00, which will increase in accordance with the annual increase rate as defined by which is the percentage change in Statistics Canada's Toronto Consumer Price Index (All Items), as calculated by the Chief Financial Officer and Treasurer.

Under the Proposed Revenue Share Agreement, the exemption of these 14 signs from the City's Third Party Sign Tax will result in a reduction to the revenues which would otherwise be collected by the City's Third Party Sign Tax in the amount of approximately $50,050.72 in 2025, which is also subject to similar annual adjustments. However, in addition to the revenue share payment that the City will receive in direct payment, the City will also receive specific services by Hillside, specifically the provision and maintenance of the Toronto Sign.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management recommends that:  

1. City Council authorize the Executive Director, Corporate Real Estate Management to accept the agreement of purchase and sale / Offer to Purchase from Metrolinx on behalf of the City, for the sale of the property municipally known as 120 Grangeway Avenue (the "Property") to Metrolinx, and convey a temporary easement over portions of the Property (collectively, the "Transaction"), and subject to any reservation specified in Attachment 1 of this report, and substantially on the major terms and conditions set out in Attachment 2 of this report.

2. City Council authorize a portion of the proceeds of closing be directed to pay the City’s outstanding expenses related to the said portions of the Property and the completion of the Transaction.

3. City Council authorize the City Solicitor to complete the Transaction on behalf of the City, including making payment of any necessary expenses and amending the closing and other dates to such earlier or later date(s) and on such terms and conditions as they may from time to time consider reasonable; and the appropriate City officials be authorized to take the necessary action to give effect thereto.

The purpose of this report is to obtain Council authority to sell a fee simple portion of the City-owned property municipally known as 120 Grangeway Avenue (the "Property") and to convey a temporary easement over other portion(s) of the Property to Metrolinx. Metrolinx requires the portions of the Property to facilitate the construction of the new Toronto Transit Commission's Scarborough Centre Subway Station, as part of the Scarborough Subway Extension Project. The Scarborough Subway Extension Project Project is being delivered by Metrolinx, on behalf of the Province.

The City will receive revenue in the amount of $40,712,886 for the fee simple property requirements associated with the Property. This amount is exclusive of Harmonized Sales Tax and other applicable taxes, less closing costs, and usual adjustments. The sale proceeds will be contributed to the Land Acquisition Reserve Fund (XR1012) upon closing of the Transaction.

The City will also receive revenue in the amount of $4,061,436 for the initial six-year term of the temporary easement. Should Metrolinx exercise its option to extend the term of the temporary easement, the City will receive additional funds based on the annual increase in the Consumer Price Index (CPI) as contemplated in the Real Estate Protocol agreed to by both the City and Metrolinx. These proceeds are exclusive of Harmonized Sales Tax and other applicable taxes. These funds will be directed to the 2024 Operating Budget for Corporate Real Estate Management under cost centre FA1495 and functional area code 3220200000.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The Interim Controller and Executive Director, Corporate Real Estate Management recommends that:  

1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to:

a. enter into a Municipal Capital Facility Agreement between 245 Bartley Inc., the landlord, which will lease approximately 46,000 square feet at 245 Bartley Drive (the "Leased Premises") to the City of Toronto, used for the general administration of the City; and

b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of:

- the commencement date of the lease;

- the date the Municipal Capital Facility Agreement is entered into; and

- the date the Tax Exemption By-law is enacted.

2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde and le Conseil scolaire catholique MonAvenir.

This report seeks City Council's authority for the adoption of the necessary By-law to designate a portion of the property owned by 245 Bartley Inc., leased to the Toronto Transit Commission as a Municipal Capital Facility, and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the By-law will provide an exemption for unit 2 which is approximately 46,000 square feet at 245 Bartley Drive.

The annual property taxes on 46,000 square feet of space (currently taxable) to be occupied by the Toronto Transit Commission are estimated at $80,874, comprised of a municipal portion of $49,741 and a provincial education portion of $31,133, based on 2024 Current Value Assessment and 2024 tax rates.

As shown in Table 1 below, providing a property tax exemption for the 46,000 square feet of space at 245 Bartley Drive, unit 2 will result in a net annual reduction in property tax revenue to the City of approximately $49,741, representing the municipal portion of taxes that are currently payable that will no longer be collected once the Leased Premises are designated as a Municipal Capital Facility. The provincial education portion of property taxes of $31,133 will no longer be required to be remitted to the Province once the exemption for the Leased Premises takes effect.

Table 1: Property Taxes for the Toronto Transit Commission - 245 Bartley Drive, Unit 2

The Toronto Transit Commission's cost of rent on the leased space is funded through an annual budget allocation. Designating the property leased as a Municipal Capital Facility and providing an exemption from taxes will reduce the rental amount paid by the Toronto Transit Commission. The savings from the designation as a Municipal Capital Facility for the location identified in Table 1 above have been accounted for and included in the 2024 Capital Budget for the Toronto Transit Commission.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The City Solicitor recommends that:  

1. City Council adopt the confidential recommendations contained in Confidential Attachment 1 to this report from the City Solicitor.

2. City Council authorize the public release of the confidential recommendations contained in Confidential Attachment 1, at the discretion of the City Solicitor, but that the remainder of Confidential Attachment 1 remain confidential as it contains advice which is subject to solicitor-client and litigation privilege.

The City purchased vehicle components for environmental and fuel efficiency of Toronto Paramedic Services (“TPS”) vehicles. The City alleges that the components were defective.

Confidential Attachment 1 contains legal advice from the City Solicitor regarding legal action.

The financial implications are discussed in Confidential Attachment 1.

The Executive Director, Corporate Real Estate Management recommends that:

1. City Council authorize the Executive Director, Corporate Real Estate Management, to continue negotiations to acquire the property interests set out in Appendix A (the "Property Requirements") and as illustrated in the sketches set out in Appendix B, and City Council authorize the initiation of expropriation proceedings for the Property Requirements, for the purpose of accommodating the construction of a dedicated bus roadway, if the Executive Director, Corporate Real Estate Management, deems it necessary or appropriate to proceed in that manner.

2. City Council grant authority to serve and publish the Notices of Application for Approval to Expropriate Land for the Property Requirements, to forward to the Ontario Land Tribunal any requests for hearings that are received, to attend the hearing(s) to present the City's position, and to report the Ontario Land Tribunal's recommendations to City Council for its consideration.

This report seeks authority to initiate expropriation proceedings for temporary easement interests in part of the properties at the rear of the east side of Jenkinson Way and the rear of Jolly Way, for the purposes of accommodating the construction of a dedicated bus roadway (the "Project"). The Project forms part of the Toronto Transit Commission's ("TTC") Scarborough Rapid Transit ("Line 3") Bus Replacement and Busway program.

This is Stage 1 of the expropriation process. Should City Council adopt the recommendations in this report, staff will serve and publish the Notice of Application for Approval to Expropriate Land on each registered owner. Owners, as defined in the Expropriations Act (the "Act"), will have 30 days to request a hearing into whether the City's proposed taking is fair, sound and reasonably necessary.

Staff will report back to City Council with a Stage 2 report, providing details on property values and other costs, and if a hearing is requested, the report of the Ontario Land Tribunal. The proposed expropriations would only be effected after adoption by City Council, as approving authority, of the Stage 2 report, by registration of an expropriation plan(s), which would then be followed by the service of notices as required by the Act.

Before the City could take possession of the expropriated properties, offers of compensation based on appraisal reports must be served on each registered owner.

The costs to serve and publish the required Notices of Application for Approval to Expropriate Land, together with any costs related to attendance at the hearing(s), if any, will be funded from the Toronto Transit Commission's Budget under Cost Account CTT110.

Before proceeding with the expropriation, staff will report to City Council through the General Government Committee for approval of the expropriations (the "Stage 2 Report"). The Stage 2 Report will identify the estimated funding requirement and the funding source for the market value of the Property Requirements, as well as any other anticipated costs including disturbance damages, legal and appraisal costs, land transfer tax costs, and all other associated costs stipulated under the Act.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management recommends that:  

1. City Council, as approving authority under the Expropriations Act (the "Act"), approve the expropriation of a fee simple interest in part of the property municipally known as 165 The Queensway as set out in Appendix A (the "Property") and as identified on the reference plan attached as Appendix B. 

2. City Council authorize the City, as expropriating authority under the Act, to take all necessary steps to comply with the Act, including but not limited to the preparation and registration of an Expropriation Plan, and service of Notices of Expropriation, Notices of Election and Notices of Possession, as may be required.

3. City Council authorize severally each of the Executive Director, Corporate Real Estate Management and the Director, Real Estate Services to prepare, execute and serve Offers of Compensation based on a report appraising the market value of the Property in accordance with the requirements of the Act. 

On June 14 and 15, 2023, City Council authorized the initiation of expropriation proceedings for a fee simple interest in part the property municipally known as 165 The Queensway, for the purposes of constructing road safety enhancements, construction, maintenance, and any future repairs at the intersection of The Queensway and Park Lawn Road (the "Project"). The Project forms part of the Council-approved The Queensway Complete Street project.

This report relates to the second stage of the expropriation process. During the first stage and in accordance with the Expropriations Act, Notices of Application for Approval to Expropriate were served on all applicable "registered owners" who had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. No requests were received within the 30-day period ending on March 11, 2024, and City Council may now approve the expropriation by this Stage 2 report. If authorized, an Expropriation Plan will be registered, and associated notices served. Statutory Offers of Compensation must be served prior to the City taking possession of the expropriated properties.

The property requirement is set out in Appendix A and shown on the reference plan attached as Appendix B.

The owner of the Property has agreed to a full and final settlement of all claims, including the market value. However, it is possible that other parties with an interest in the Property could advance claims for compensation under the Act. These additional costs are difficult to determine in advance of an expropriation given their uncertainly and the uniqueness of each expropriation scenario.

City staff have estimated that a total budget of $50,000 should adequately cover all anticipated costs associated with the proposed expropriation of the Property.

Funding to acquire the Property and the disbursement of all anticipated costs associated with the proposed expropriation is available in the 2023-2032 Council Approved Capital Budget and Plan for Transportation Services (CTP817-05-289).

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management recommends that:  

1. City Council direct the Executive Director, Corporate Real Estate Management and the Executive Director, Social Development, Finance and Administration continue to work collaboratively with the Learning Enrichment Foundation to explore future opportunities for additional programming space in York South - Weston area.

This report provides City Council with the results of a review of available space opportunities in City-owned and privately-owned buildings that could be offered to Learning Enrichment Foundation to support the organization to continue delivering community services in the York South - Weston area. This report is in response to Council direction received on February 6, 2024, through adopted Member Motion MM14.12.

Staff’s review of available space opportunities has highlighted the need for additional community facilities in the York South-Weston area. As such, Corporate Real Estate Management will work with City Planning and Social Development, Finance and Administration to continue to identify and prioritize opportunities to secure new community space through the Community Benefits Charge framework, and through the optimization of existing City-owned properties to provide additional opportunities for community service delivery.

There are no financial impacts arising from the recommendations in this report.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as presented in the Financial Impact section.

The Interim Controller recommends that:  

1. The General Government Committee receives this report for information.

The purpose of this report is to provide the annual summary of the City's employer contributions submitted to the Ontario Municipal Employees’ Retirement System in 2023 and to provide information on the City's total members and contributions relative to the overall Ontario Municipal Employees’ Retirement System plan members and contributions.

Consistent with budget results, the City submitted in 2023, total contributions of $497,908,595 to Ontario Municipal Employees’ Retirement System for 2023, which was split equally between employer and employees, each contributing $248,954,298.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The Interim Controller recommends that:

1. The General Government Committee receive this report for information, including the report entitled “The Toronto Fire Department Superannuation and Benefit Fund - Report on the Actuarial Valuation as at December 31, 2023" (Attachment 1) prepared by RSM Canada LLP with respect to the Toronto Fire Department Superannuation and Benefit Fund and its underlying Plan.

This report submits, for the Committee's information, a Funding Valuation as at December 31, 2023 on the Toronto Fire Department Superannuation and Benefit Fund (the Fund) prepared by RSM Canada LLP (RSM). The Fund finances the pension plan (the Plan). This valuation provides information on the automatic cost-of-living increase of 1.00 percent in pensioner benefits effective January 1, 2024, called for under By-Law 10649 as amended, governing the Plan and the Fund.

The Fire Pension Plan has specific criteria in its By-law which, if satisfied, grants members an automatic cost-of-living increase paid from the fund, and therefore Council is not required to approve the increase. So long as sufficient surpluses exist on both a Going Concern and Solvency basis, members are entitled to an increase comprised of the lesser of (a) The Plan's 5-year average rate of return less the discount rate used for the current year's Solvency valuation; or (b) the increase in the year-over-year level of the average Consumer Price Index (CPI) as published by Statistics Canada. In this case, the first criterion is the lesser of the two, and hence members are entitled to an automatic increase of 1.00 percent.

The provincial funding rules for defined-benefit pension plans which came into effect on May 1, 2018, are incorporated into the 2023 Valuation Report, which sets forth the financial position of the Fund for the year ended December 31, 2023 on Going Concern and Solvency bases and confirms that the Fund does not require any special payments by the City of Toronto.

The Charts below summarize the financial position of the Fund as at December 31, 2023 and December 31, 2022 based on the Actuarial Valuations for those years.

Going Concern Valuation - This type of valuation assumes that the Plan will continue to operate until all pensions are paid out.

Table 1: Going Concern Valuation ($ millions)

Solvency Valuation - This type of valuation assumes that the Plan was wound up on the valuation date (i.e., December 31st, 2023) and the assets used, to the extent necessary, to meet existing liabilities including the purchase of annuities for the pensioners and any unretired members.

Table 2: Solvency Valuation ($ millions)

The Plan's actuary has certified that the criteria specified in the governing by-law for an increase in pensioner benefits has been met, and that there should therefore be an automatic benefit increase of 1.00 percent as of January 1, 2024. The Fund report reflects the estimated actuarial cost (present value) of this 2024 increase in pensioner benefits as at January 1, 2024 on a Going Concern basis is $1,269,000 and on a Solvency basis is $1,165,000.

Any granted cost of living increase is paid out only by the Fund and not by the City. The estimated cost of the 2024 increase to the Fund is approximately $160,530. This amount was arrived at by applying the 1.00 percent increase rate to an approximated yearly payroll derived from the last monthly pay cycle of 2023. The increased cost will be payable from the assets of the Fund. As is apparent from the Funding Report, these costs will not create any deficit at this time, given the Fund’s Going Concern and Solvency surpluses.

As the Plan no longer has active members and is fully funded on a Going Concern and a Solvency basis, there is also no requirement for the City to make any contributions in 2024 under the Plan. Per the governing by-law, as long as there is a Going Concern excess and a Solvency excess under the Plan, the City, as the Plan's sponsor, is not required to make any special payments. Only if the entire Fund became unable to make the base payments, would the City be required to make special payments. Given the sound history of the Plan's funded status on both Going Concern basis and Solvency basis, it is unlikely that the City will have to make future special payments in the next few years.

The Plan's actuary has also performed an analysis of the impact of selected plausible adverse scenarios on the financial position of the Plan for the valuation as at December 31, 2023, which is a stress-testing process on various risks to the funded status of the pension plan, including interest rate risk, deterioration of asset values, longevity risk and concluded that the Plan remains in surplus position on a Going Concern basis and a Solvency basis.

The December 31, 2023, valuation incorporates actual data compiled by City of Toronto reflecting the age and gender of the spouses of retired members, as opposed to estimates of retired members that were married and the ages of these spouses used in prior years.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.