Agenda

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Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes - February 13, 2024

Speakers/Presentations - The speakers list will be posted online at 8:30 a.m. on March 26, 2024.

Communications/Reports

The Controller recommends that:  

1. The General Government Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix A.

 2. The General Government Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix B.

3. The General Government Committee approve the individual Payments in Lieu of Taxes appeal applications made pursuant to Section 324 of the City of Toronto Act, 2006, resulting in Payments in Lieu of Taxes reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix C.

This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323, 324, and 325 of the City of Toronto Act, 2006.  Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use.  Section 324 permits Council to cancel, reduce or refund all or part of a payment in lieu of taxes for properties that are exempt from taxation in the circumstances described in subsection 323 (1) with necessary modifications.  Under Section 325 of the City of Toronto Act, 2006, taxpayers can request a cancellation, reduction, or refund of taxes when an error in the assessment roll is identified which results in an overcharge.

The legislation requires Council to make its decision after holding a public meeting at which the applicants and / or property owners may express any concerns.  Council has delegated authority to hear and make final decisions in respect of these matters to the General Government Committee.

Staff have mailed Notices of Hearing to affected taxpayers or property owners advising of the General Government Committee's upcoming meeting and consideration of this staff report.

The financial impact of approving the individual tax or Payments in Lieu of Taxes appeal applications (excluding phase-in / capping adjustments), as identified in the attached Appendices A, B and C, is summarized in Table 1 below.

Table 1 - Tax Appeals and Payments in Lieu of Taxes Summary

Tax Appeals Summary

Payments in Lieu of Taxes Appeals Summary

For tax cancellation, reduction or refund, funding for the City’s share of $2,569,761 is available in the 2024 Operating Budget for Non-Program under the Tax Deficiency Account.  The education share of $2,350,952 will be recovered from the province / school boards, and the Business Improvement Area reduction of $95,649 will be funded from the respective Business Improvement Area provision.

For Payments in Lieu of Taxes cancellation, reduction or refund, funding for the City’s share of $909,380 is fully provided for in the City’s Non-Program 2024 Operating Budget under the Payments-in-Lieu Provision account. The education share of $763,428 will be recovered from the province / school boards. Payments in Lieu of Taxes properties are not liable to pay Business Improvement Area charges and hence, no Business Improvement Area reduction is required.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Government Committee will hear an overview presentation by the Director, Court Services.

The Director, Court Services, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code, Chapter 71 (Financial Control By-Law), grant authority to the Director, Court Services to amend Blanket Contracts for the provision of collection services for Provincial Offences Act fines, as follows:

a. increase the value of Blanket Contract 47024891 issued to CBV Collection Services Ltd. by $1,000,000 net of all applicable taxes and charges ($1,017,600 net of Harmonized Sales Tax recoveries) from $660,400 net of all applicable taxes and charges ($672,023 net of Harmonized Sales Tax recoveries) to $1,660,400 net of all applicable taxes and charges ($1,689,623 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Blanket Contract 47024891 issued to CBV Collection Services Ltd. for the provision of Collection Services for Provincial Offences Act Fines

The amendment is required to address the underestimation of contract values for the provision of collection agency services to support the collection of defaulted fines under the Provincial Offences Act up to March 31, 2025, the first period of the contract. The increase in total contract target value is required to process anticipated invoices for collection agency services through the end of the contract.

The total value of the amendment being requested is $1,000.000 net of all applicable taxes and charges ($1,017,600 net of Harmonized Sales Tax Recoveries), revising the overall contract value from $660,400 to $1,660,400 net of all taxes and charges ($1,689,623 net of Harmonized Sales Tax Recoveries).

General Government Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the allowable threshold of $500,000 net of all applicable taxes and charges.

Approval of the amendment will not result in financial implications to the City as collection agency costs are fully recovered from the debtors as per Section 70.1(1) of the Provincial Offences Act.

There is no financial impact to the City from the recommendations in this report. Collection agency costs are fully recovered from the debtors as per Section 70.1(1) of the Provincial Offences Act.

Funding is available in the 2024 Approved Operating Budget for Court Services in Cost Centre CT-2000 and additional funding for the balance of the term will be included in the 2025 Operating Budget Submission. Additional details follow on Table 1:

Table 1 - Financial Impact Summary of Recommended Contract Amendment

The Chief Financial Officer and Treasurer has reviewed this report and agrees with information included in the Financial Impact section.

The General Manager, Transportation Services, and the Chief Procurement Officer, recommend that:

1. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorize the amendment of Blanket Contract Number 47024406 issued to  Guild Electric Limited by an additional amount of $650,000 net of all taxes and charges ($661,440 net of Harmonized Sales Tax recoveries), revising the current Blanket Contract Number value from $1,316,318 ($1,339,485 net of Harmonized Sales Tax recoveries) to $1,966,318 net of all taxes and charges ($2,000,925 net of Harmonized Sales Tax recoveries) to cover the over expenditures and facilitate the processing of all outstanding invoices.

The purpose of this report is to request authority to amend Blanket Contract Number 47024406 issued to Guild Electric Limited for Part A, for the Provision of Traffic Paint Repainting and Custom Painting Service as Required on Roads and Expressways within the City of Toronto.

This amendment is necessary to ensure the continuity of required services under Blanket Contract Number 47024406 and to facilitate the processing of all outstanding invoices.

The contract is overspent due to the refreshment of all priority locations within the scope of work. Unlike previous years, Transportation Services was able to complete the entire paint program, including the application of the second coat. That resulted in unanticipated additional costs, which were not initially budgeted for, crucial for maintaining program quality and integrity. Moving forward, we have adjusted our planning and budgeting to accommodate the annual application of the second coat.

The total value of the Blanket Contract Amendment being requested is for an additional $650,000 net of all taxes and charges ($661,440 net of Harmonized Sales Tax recoveries). This additional amount revises the current Blanket Contract Order value from $1,316,318 net of all taxes and charges ($1,339,485 net of Harmonized Sales Tax recoveries) to $1,966,318 net of all applicable taxes and charges ($2,000,925 net of Harmonized Sales Tax).

The total estimated value of the blanket contract amendments identified in this report is $650,000 net of all taxes and charges ($661,440 net of Harmonized Sales Tax recoveries), which will increase the total Blanket Contract value from 1,316,318 ($1,339,485 net of Harmonized Sales Tax recoveries) to $1,966,318 net of all taxes and charges ($2,000,925 net of Harmonized Sales Tax recoveries)

Funding for the requested amendment is available in the 2024 Operating Budget for Transportation Services in the Mayor's Proposed Operating Budget. Additional funding details follow in Table 1.

Table 1: Financial Impact

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information included in the Financial Impact section.

The Acting General Manager, Parks Forestry and Recreation, and the Chief Procurement Officer recommend that: 

1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to amend Purchase Order Number 6054342 issued to 373044 Ont. Ltd. O/A Trans Canada Construction, to complete state of good repair works at Donald D. Summerville Olympic Pools by increasing the value by $769,569 net of all applicable taxes and charges ($783,113 net of Harmonized Sales Tax recoveries), from $1,992,413 net of all applicable taxes and charges ($2,027,480 net of Harmonized Sales Tax recoveries) to $2,761,982 net of all applicable taxes and charges ($2,810,593 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Purchase Order Number 6054342 with 373044 Ont. Ltd. O/A Trans Canada Construction, as a result of Request for Tender Document Number 3752824967 (Contract Number 22-PFR-192) for the state of good repair works at Donald D. Summerville Olympic Pools.

This purchase order amendment is requested to address unforeseen site conditions that necessitated additional repair work to allow the installation of new pool liners at Donald D. Summerville Outdoor Pools. 

The total value of the purchase order amendment being requested is $769,569 net of all applicable taxes and charges ($783,113 net of Harmonized Sales Tax recoveries), revising the current purchase order from $1,992,413 net of all applicable taxes and charges ($2,027,480 net of Harmonized Sales Tax recoveries) to $2,761,982 net of all applicable taxes and charges ($2,810,593 net of Harmonized Sales Tax recoveries). 

The purchase order amendment request included in this report will increase the total value of construction services by an additional $769,569 net of all applicable taxes and charges ($783,113 net of Harmonized Sales Tax recoveries). This will increase the current purchase order value from $1,992,413 net of all applicable taxes and charges ($2,027,480 net of Harmonized Sales Tax recoveries) to $2,761,982 net of all applicable taxes and charges ($2,810,593 net of Harmonized Sales Tax recoveries).

Funding for this purchase order amendment is included in Parks, Forestry and Recreation's 2024 Council Approved Capital Budget and 2025-2033 Capital Plan as summarized in Table 1 below (net of Harmonized Sales Tax recoveries):

Table 1: Financial Impact Summary

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as identified in the Financial Impact section.

The Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management, recommend that:  

1. The General Government Committee, in accordance with Section 71-11.1. C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grants authority to amend the Purchase Order Number 6051147 with CIMA Canada Incorporated for providing Professional Services during Construction in the amount of $609,608 net of all applicable taxes and charges ($620,337 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $2,378,949 net of all applicable taxes and charges ($2,420,819 net of Harmonized Sales Tax recoveries) to $2,988,557 net of all applicable taxes and charges ($3,041,156 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Purchase Order Number 6051147 issued to CIMA Canada Incorporated to provide Contract Administration Services for the Process and Electrical Condition Assessment Project 2, Upgrades at the North Toronto Treatment Plant awarded under Request for Proposal 9117-17-7131.

The second amendment is needed for additional services resulting from an extension to the construction completion date and includes a contingency allowance should the work be further delayed due to any unforeseen construction issues, which may arise through to project completion.

The total value of the Purchase Order Amendment being requested is $609,608 net of all applicable taxes and charges ($620,337 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $2,378,949 net of all applicable taxes and charges ($2,420,819 net of Harmonized Sales Tax recoveries) to $2,988,557 net of all applicable taxes and charges ($3,041,156 net of Harmonized Sales Tax recoveries).

The total value of the Purchase Order amendment is $620,337 net of Harmonized Sales Tax recovery. This will increase the Purchase Order value from $2,378,949 net of all applicable taxes and charges ($2,420,81 net of Harmonized Sales Tax recoveries) to $2,988,557 net of all applicable taxes and charges ($3,041,156 net of Harmonized Sales Tax recoveries).

Funding for this contract is included in the 2024-2033 Approved Capital Budget and Capital Plan for Toronto Water Division. The reduction of Purchase Order 6051742 in the identified account results in funds being available to amend Purchase Order 6051147. These Purchase Order Amendment will result in zero net impact on the overall Toronto Water Capital Budget Program.

Funding details are summarized in Table 1 below (net of Harmonized Sales Tax recoveries):

Projected Cash Flow of Purchase Order amendment for delivering Professional Services during Construction for Construction Contract 19ECS-MI-01NT.

Table 1 - (Purchase Order Amendment 6051147)

The Chief Financial Officer and Treasurer has received this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer recommend that:

1. The General Government Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorize the amendment of contract number 47025369 with Schindler Elevator Corporation, increasing the contract value by $1,500,000, net of all taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries), thereby revising the contract value from $1,000,000 to $2,500,000 net of all taxes and charges ($2,544,000 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend the non-competitive bridge agreement 47025369 with Schindler Elevator Corporation (Schindler) for elevating devices maintenance services at various City of Toronto locations.

The initial non-competitive bridge contract was issued in January 2024 for Corporate Real Estate Management to ensure the continuation of critical maintenance and repair services to approximately 400 elevators and escalators located across various City of Toronto locations, including Civic Centres, Senior Services and Long-Term Care facilities, Parks, Forestry and Recreation facilities, amongst others. This was required to ensure these services continued while a new competitive solicitation was developed and issued, and until a contract through this competitive process was in place. The new solicitation was issued in mid-December 2023 and has taken longer than anticipated to close and evaluate bids received. The new contract is expected to be awarded and in place on or before July 2024. Therefore, there is a need to amend the current bridge contract to ensure continuity of this critical service.

The total value of the amendment being requested is $1,500,000 net of all taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries), revising the total value of the bridge contract to $2,500,000 net of all taxes and charges ($2,544,000 net of Harmonized Sales Tax recoveries).

General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law, or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.

The total value of the contract amendment identified in this report is $1,500,000 net of all taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries). This revises the Corporate Real Estate Management contract value from $1,000,000 net of all taxes and charges ($1,017,600 net of Harmonized Sales Tax recoveries) to $2,500,000 net of all taxes and charges ($2,544,000 net of Harmonized Sales Tax recoveries).

Funding for the requested amendment to the contract is included in various City of Toronto 2024 approved Operating Budget.

Table 1: Financial Impact Summary of Amendments for Contract 47025369 (net of all taxes and charges)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications.

The Chief Engineer and Executive Director and the Chief Procurement Officer recommend that:

1. General Government Committee, in accordance with Section 195-8.4 of the Toronto Municipal Code Chapter 195 Purchasing By-Law, grant authority to award Request for Tender Doc4332801004, Contract Number 23ECS-RD-13LR for the Local Roads Resurfacing in Wards 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 19 and 22  and enter into an agreement with Viola Management Incorporated, being the lowest bid meeting the specifications and requirements of the Request for Tender Doc4332801004,Contract Number 23ECS-RD-13LR, in the amount of $23,588,613 net of all applicable taxes and charges ($24,003,773 net of Harmonized Sales Tax recoveries.

The purpose of this report is to advise of the results of the Request for Tender Doc4332801004, Contract Number 23ECS-RD-13LR, for the Local Roads Resurfacing in Wards 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 19 and 22 and to request the authority to award the contract to Viola Management Incorporated, in the amount of $23,588,613 net of all applicable taxes and charges ($24,003,773 net of Harmonized Sales Tax recoveries), all in accordance with the terms, conditions, and specifications contained in the Request for Tender documents. The construction for this project is expected to commence on date of award and be completed by December 13, 2024.

This tender award is for the second half of the 2023 program. In 2022, the Local Roads Resurfacing contracts were cancelled and a revised delivery plan was developed to align with constraints within the construction industry and City delivery resources. The revised plan included executing all of the projects originally slated for 2022, alongside the first half of the 2023 program within the year 2023 and 2024. This current award facilitates the completion of the remaining segment of the 2023 program plan this year.

The total potential contract award identified in this report is $23,588,613 net of all applicable taxes and charges. The total potential cost to the City is $24,003,773 net of Harmonized Sales Tax recoveries.

Funding is available in the 2024 Approved Capital Budget and 2025-2033 Approved Capital Plan for Transportation Services. Additional funding details are provided in Table 1 to follow:

Table 1 - Financial Impact

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Fire Chief and General Manager and the Chief Procurement Officer recommend that: 

1. City Council, in accordance with Section 195-8.5.B of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to award Request for Proposal Ariba Document Number Doc3580308056 for the supply and delivery of Station Wear (Trousers and Shirts) in the amount of  including the option years is $14,410,095 net of all taxes and charges ($14,663,713 net of Harmonized Sales Tax Recoveries) being the highest scoring Supplier meeting all specifications as set out in the Request for Proposal, for a period of one (1) year, with the option to renew the Contract for an additional term of up to six (6) additional one (1) year periods, at the sole discretion of the City and subject to budget approval(s).

The purpose of this report is to advise on the results of the Request for Proposal

Doc3580308056 for the supply and delivery of Station Wear (Trousers and Shirts) for the City of Toronto's Fire Services Division and to request authority to enter into a contract with Safedesign Apparel Ltd., being the highest scoring Supplier meeting all specifications as set out in the Request for Proposal. The proposed contract is, for a period of one (1) year with the option to renew the Contract for six (6) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the optional year(s) be exercised, the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. The total potential duration of this contract is seven (7) years. The total potential contract award including the option years is $14,410,095 net of all taxes and charges and $16,283,408, including all taxes and charges. The total potential cost to the City, including the option years is $14,663,713 net of Harmonized Sales Tax Recoveries.

The proposed contract is for a minimum period of one (1) year, with an option in favour of the City to extend the contract on the same terms and conditions for up to six (6) additional one (1) year periods. Since the proposed contract term, inclusive of any extension of the contract term as exercised by the City, exceeds five (5) years, City Council authority to award the contract is required.

The one (1) year contract award identified in this report is $1,913,708 net of Harmonized Sales Tax recoveries, with a further potential award of the option years (six additional separate one-year periods), being $12,750,005 net of Harmonized Sales Tax recoveries. The total potential cost to the City, including the option years is $14,663,713 net of Harmonized Sales Tax recoveries.

Partial funding for the initial year of the contract in the amount of $1,122,919 net of Harmonized Sales Tax recoveries, is included in the 2024 Approved Operating Budget for Toronto Fire Services. Funding for the remainder of the first year of the contract, in the amount of $948,946 net of Harmonized Sales Tax recoveries, will be included in the 2025 Operating Budget Submission as identified in Table 1.

Should the City choose to exercise its option(s) to renew for additional six (6) separate one (1) year periods, then appropriate additional funding will be requested and reviewed as part of the 2025-2031 annual Operating Budget Submissions for Toronto Fire Services.

Table 1. Financial Impact Summary

The above option years reflect a 3 percent per year increase in the Consumer Price Index adjustment applied annually to subsequent years cost after the initial one (1) year period.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the information included in the financial impact section.

The Chief Technology Officer and the Chief Procurement Officer recommend that:

1. City Council authorize the Chief Technology Officer to negotiate and execute a non-competitive contract with Esri Canada Limited to purchase proprietary Geographic Information System software licences, cloud subscriptions and related maintenance, commencing from the date of award for a one (1) year period, for the total amount of $1,052,851 net of all taxes and applicable charges ($1,071,381 net of Harmonized Sales Tax Recoveries).

The purpose of this report is to request City Council authority negotiate and enter a non-competitive contract with Esri Canada Limited for the provision of proprietary Geographic Information System software licences, cloud subscription and related maintenance. The Contract will commence from the date of award for a one (1) year period, for the total amount of $1,052,851 net of all taxes and applicable charges ($1,071,381 net of Harmonized Sales Tax Recoveries). Obtaining additional Esri licences for existing products through this report will support anticipated divisional growth on current Geographic Information System capabilities and provide continued support for key initiatives such as affordable housing and sustainable urban development.

Geographic Information System is a critical technology domain to enable spatial analysis and data-driven decision-making. It plays a pivotal role in City operations (e.g. supporting 911 dispatch, aiding urban planning initiatives and serving as a decision support tool for transit related activities, utility management and affordable housing). Geographic Information System is integrated extensively across several City-wide systems such as Elections to coordinate and assign Toronto voters to over 1,800 voting stations across ward boundaries. Toronto also relies on Geographic Information System for infrastructure management: Toronto Water tracks and coordinates nearly $6 billion in linear capital works as part of its 10-Year Capital Plan and maintains an asset inventory of over 2.2 million records through Geographic Information System solutions.

City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.

The total amount of the proposed contract is $1,052,851 net of all taxes and applicable charges and $1,071,381 net of Harmonized Sales Tax Recoveries.

Funding for the one-year contract is available in the 2024 Approved Operating Budgets of participating Programs. The estimated expenditures by Division for 2024 with annual maintenance are summarized in Table 1 to follow:

Table 1:  Financial Impact Summary of Recommended Contract (Net of Harmonized Sales Tax Recoveries)

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial implications as contained in the Financial Impact Section.

The Executive Director, Corporate Real Estate Management recommends that:

1. City Council authorize the Executive Director, Corporate Real Estate Management, to continue negotiations to acquire the property interests as illustrated on the project map attached as Appendix A, as set out in Appendix B (the “Property Requirements”) and as illustrated in the easement drawings attached as Appendix C, and City Council authorize the initiation of expropriation proceedings for the Property Requirements for the purposes of permanent easements for a sanitary trunk sewer and one shaft, and a temporary easement for construction staging, if the Executive Director, Corporate Real Estate Management, deems it necessary or appropriate to proceed in that manner.

2. City Council grant authority to serve and publish the Notices of Application for Approval to Expropriate Land for the Property Requirements, to forward to the Ontario Land Tribunal any requests for hearings that are received, to attend the hearing(s) to present the City's position, and to report the Ontario Land Tribunal's recommendations to City Council for its consideration.

This report seeks authority to initiate expropriation proceedings for permanent easements in part of the properties municipally known as 37 Downsview Avenue, 200 Chalkfarm Drive, 1570 Wilson Avenue, 2090 Jane Street, 2208 Jane Street, 2210 Jane Street and 75 Hyde Avenue, and a temporary easement in part of the property municipally known as 2090 Jane Street for the purposes of facilitating Phase One of Toronto Water's Black Creek Sanitary Trunk Sewer Relief System project.

This is Stage 1 of the expropriation process. Should City Council adopt the recommendations in this report, staff will serve and publish the Notice of Application for Approval to Expropriate Land on each registered owner. Owners, as defined in the Expropriations Act (the "Act"), will have 30 days to request a hearing into whether the City's proposed taking is fair, sound and reasonably necessary.

Staff will report back to City Council with a Stage 2 report, providing details on property values and other costs, and if a hearing is requested, the report of the Ontario Land Tribunal. The proposed expropriations would only be effected after adoption by City Council, as approving authority, of the Stage 2 report, by registration of an expropriation plan(s), which would then be followed by the service of notices as required by the Act. Before the City could take possession of the expropriated properties, offers of compensation based on appraisal reports must be served on each registered owner.

The costs to serve and publish the required Notices of Application for Approval to Expropriate Land, together with any costs related to attendance at the hearing(s), if any, will be funded from the 2024 Council Approved Capital Budget and 2025-2033 Capital Plan for Toronto Water under Account CWW014-20.

Before proceeding with the expropriation, staff will report to City Council through the General Government Committee for approval of the expropriations (the "Stage 2 Report"). The Stage 2 Report will identify the estimated funding requirement and the funding source for the market value of the Property Requirements, as well as any other anticipated costs including disturbance damages, legal and appraisal costs, land transfer tax costs, and all other associated costs stipulated under the Act.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The Executive Director, Corporate Real Estate Management, recommends that: 

1. City Council, as the approving authority under the Expropriations Act (the “Act’), approve the expropriation of the property interests as set out in Appendix A (the “Property Interests”) and as identified on the draft reference plans attached as Appendix C.

2. City Council authorize the City, as the expropriating authority under the Act, to take all necessary steps to comply with the Act, including but not limited to the preparation and registration of Expropriation Plans, and the service of Notices of Expropriation, Notices of Election and Notices of Possession, as may be required.

3. City Council authorize the Executive Director, Corporate Real Estate Management to prepare, execute and serve offers of compensation based on reports appraising the market value of the Property Interests in accordance with the requirements of the Act. 

4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 once there has been a final determination of the compensation payable to the property owners by arbitration, appeal, or settlement to the satisfaction of the City Solicitor. 

On July 14, 2021 and April 14, 2018, City Council authorized the initiation of expropriation proceedings for properties required for the purpose of constructing Transportation Services’ St. Clair Avenue West Transportation Master Plan, which aims to improve multi-modal transportation network in the area.

This report relates to the second stage of the expropriation process. During the first stage and in accordance with the Expropriations Act, Notices of Application for Approval to Expropriate were served on all applicable "registered owners" who had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. No requests were received within the 30-day period and City Council may now approve the expropriation by this Stage 2 report. If authorized, an Expropriation Plan will be registered, and associated notices served. Statutory Offers of Compensation must be served prior to the City taking possession of the expropriated properties.

The property requirements are set out in Appendix A and shown on the draft reference plans attached as Appendix C.

Confidential Attachment 1 to this report identifies the initial estimated value of the Property Interests to be expropriated.

Funding to acquire the Property Interests and the disbursement of all anticipated costs associated with the proposed expropriations is available in the 2024-2033 Capital Plan for Transportation Services under the capital project account CTP819-06.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Manager, Transportation Services recommends that: 

1. City Council authorize the permanent closure of the unused public road known as Eglinton Avenue West, shown as Part 1 on Plan 66R-31588 and Property Plate, attached as Attachments 1 and 2 to the report dated March 12, 2024, from the General Manager, Transportation Services

2. City Council enact a by-law substantially in the form of the draft by-law attached as Attachment 3 to the report dated March 12, 2024, from the General Manager, Transportation Services.

This report proposes to permanently close an unused portion of a public highway located in the northwest quadrant of Croham Road and Eglinton Avenue West to support new infrastructure for the new Caledonia GO station on the Barrie rail corridor. City Council approval of this report is required to stop-up and close this unused portion of the Eglinton Avenue West right-of-way.

Transportation Services recommends the permanent closure of the land legally described as Part 1 on Plan 66R-31588. This closure would allow this land to be nominally transferred to Metrolinx to become part of the Caledonia GO station, through the delegated authority of the Deputy General Manager, Internal Corporate Services and the Director, Real Estate Services.

There is no financial impact to the City arising out of the proposed stop up and closure as all costs associated with the closure of the Highways are the responsibility of Metrolinx.

The General Manager, Fleet Services recommends that:  

1. The General Government Committee receives this report for information.

The purpose of this report is to provide an update to the General Government Committee on Fleet Services' actions of reducing vehicle and equipment downtime and minimizing the number of underutilized vehicles as requested by City Council on October 17, 2019 (Item - 2019.GL8.1), with the latest annual update provided on May 30, 2023 (Item - 2023.GG4.28).

There is no financial impact resulting from the adoption of the recommendation in this report.

The City Clerk recommends that:  

1. The General Government Committee receive this report for information.

At its meeting on February 13, 2024, the General Government Committee requested the City Clerk, in conjunction with the Chief Technology Officer and the Chief Information Security Officer, to report back to the General Government Committee regarding options and opportunities to enhance City Technology and protect confidential documents.

The City Clerk provides Members of Council and authorized City staff access to confidential attachments to Committee and Council agenda items via a secure log-in based application. The application incorporates robust protections and cyber security measures to prevent unauthorized access or inadvertent disclosure of confidential documents. The City Clerk asserts that this technology adheres to best practices in document security, access controls, encryption, and satisfies legislative requirements to securely distribute confidential materials.

The Chief Technology Officer and the Chief Information Security Officer were consulted in the preparation of this report.

There are no financial impacts as a result of adopting this recommendation.

The Executive Director, World Cup Hosting 2026 and Chief Procurement Officer recommend that:  

1. General Government Committee receive this report for information.

On February 29, 2024, Executive Committee adopted as amended EX12.2, Update on Hosting FIFA World Cup 2026. City Council will consider this report at its meeting on March 20, 21 and 2023, 2024. Pending Council's decision on EX12.2, City staff may require General Government Committee's authority to enter into an agreement with a successful vendor following a competitive procurement process. The contract is for services related to the design integration, provision, delivery, installation, maintenance, dismantle and removal of temporary seating structures located at Toronto (BMO) Stadium.

In the event City staff require General Government Committee's authority to enter into the agreement, the Executive Director, World Cup Hosting 2026 and Chief Procurement Officer will be submitting a report to General Government Committee before its meeting on March 26, 2024.

Further information on financial impacts will be outlined in the forthcoming supplementary report.

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial information as presented in the Financial Impact Section.

The Executive Director, World Cup Hosting 2026, and Chief Procurement Officer recommend that:

1. The General Governance Committee, in accordance with Section 195-8.4a of Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Executive Director, World Cup Hosting 2026 to negotiate and execute an agreement with Arena Event Services, Inc. or approved affiliate, being the highest scoring pre - qualified proponent, in the amount of $36,760,344.65 net of all taxes and charges ($37,407,326.72 net of Harmonized Sale Tax recoveries), and including a 15 percent contingency amount of $5,514,051.70 net of all taxes and charges ($5,611,099.00 net of Harmonized Sale Tax recoveries), for the design integration, provision, delivery, installation, maintenance, dismantle and removal of temporary seating structures located at Toronto (BMO) Stadium, all in accordance with the terms, conditions, and specifications contained in the Request for Proposals document, and such other and amended terms and conditions as may be satisfactory to the Executive Director, World Cup Hosting 2026, and in a form satisfactory to the City Solicitor.

The purpose of this report is to advise of the results of negotiated Request for Proposals (nRFP) nRFP-0004 for design / build services, including the design integration, provision, delivery, installation, maintenance, dismantle and removal of temporary seating structures located at Toronto (BMO) Stadium, and request the authority to enter into an agreement with Arena Event Services Inc. in the amount of $36,760,344.65 net of all taxes and charges ($37,407,326.72 net of Harmonized Sale Tax recoveries).  This includes a 15 percent contingency amount of $5,514,051.70 net of all taxes and charges ($5,611,099 net of Harmonized Sale Tax recoveries) made available to the Executive Director, World Cup Hosting 2026 for the project as may be required.

Adoption of the recommendations in this report at the March 26, 2024 meeting of General Government Committee is required in order to permit the work to proceed in accordance with critical project timelines.

In preparation for hosting the FIFA World Cup in 2026, Toronto (BMO) Stadium will undergo a series of renovations and temporary expansion. This includes the temporary addition of approximately 17,500 seats, temporary broadcast presentation studios, temporary circulation staircases, and a temporary elevator.

Funding for 2024 expenditures in the amount of $9,190,086.16 net of Harmonized Sale Tax recoveries is included in the Exhibition Place's 2024 - 2033 Capital Budget and Plan for the FIFA World Cup 2026 for the BMO Field Upgrades capital project. These costs will be fully funded by the Capital Financing Reserve (XQ0011) in 2024. The costs of the contract in 2025 and 2026 will be funded from the Capital Financing Reserve (XQ0011) as well as from funding expected to be received from the other levels of Government. The 2025 and 2026 funding requirements of $12,866,120.63 net of Harmonized Sale Tax recoveries in 2025 and $14,704,137.86 net of Harmonized Sale Tax recoveries in 2026 will be brought forward as part of future year capital budget submissions from Exhibition Place for the BMO Field Upgrades capital project required for hosting the FIFA World Cup 2026. Funding details are summarized in Table 1 as follows:

Table 1: Financial Impact Summary of Recommended Contract

The Chief Financial Officer and Treasurer has reviewed this report and agrees with the financial impact information.

The General Government Committee will introduce confirming bills.