Decisions

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposals, Doc 3220681346

Description:

Contract Award Development Review File Circulation Tool for the Concept 2 Keys Division to ePlanSoft for a three (3) year initial term with two (2) additional one (1) year option periods. Should the option(s) be exercised, then the Concept 2 Keys division head will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

e-Plan Inc. (ePlanSoft)

Contract Award Value:

$1,580,950 net of all applicable taxes and charges

$1,786,473 including HST and all applicable charges

$1,608,774 net of HST recoveries

Contract is expected to start on February 1st, 2023 and end on January 31st, 2026.

Option Period 1 (one year): February 1, 2026 through January 31, 2027

$475,800 net of all applicable taxes and charges

$537,654 including HST and all applicable charges

$484,174 net of HST recoveries

Option Period 2 (one year): February 1, 2027 through January 31, 2028

$475,800 net of all applicable taxes and charges

$537,654 including HST and all applicable charges

$484,174 net of HST recoveries

Total Potential Contract Award, including Option Years

$2,532,550 net of all applicable taxes and charges

$2,861,781 including HST and all applicable charges

$2,577,122 net of HST recoveries

Solicitation Issued:  Nov. 8, 2021                  Solicitation Closed:  Dec. 22, 2021

Number of Addenda Issued: Seven (7)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received

Range of Scores:  

High Score = 105.0

Low Score = 21.5

(out of 130 points)

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tenders, Ariba Document Number 3616910679, Construction Number 21SWM-IRM-015CDU

Description:

Supply and installation of a fourth landfill gas flare and blower system, a new electrical building and a back-up generator, at the Green Lane Landfill Site.

Recommended Supplier:

W.S. Nicholls Construction Inc.

Contract Award Value:

$6,769,867 net of all applicable taxes and charges

$7,649,950 including HST and all applicable charges

$6,889,017 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Solicitation Issued:  August 29, 2022             Solicitation Closed: November 4, 2022

Number of Addenda Issued: Six (6)

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3704322859

Description:

For the supply of all labour, materials, equipment and supervision to carry out Building Automation System Replacement at 40 College Street (Police Headquarters), Toronto, including pricing for an optional scope of work item.

Recommended Supplier:

1246175 Ontario Limited operating as Active Mechanical Services

Contract Award Value:

$3,414,610 net of all applicable taxes and charges

$3,858,509 including HST and all applicable charges

$3,474,707 net of HST recoveries

Contract is expected to start on date of award and end by March 31, 2025.

Contract Award Value (Optional Pricing):

$567,355 net of all applicable taxes and charges

$641,111 including HST and all applicable charges

$577,340 net of HST recoveries

The total potential contract award amount including optional pricing is $4,499,621 including HST and all applicable charges and $3,981,965 net of all applicable taxes and charges. The total potential cost to the City including optional pricing is $4,052,048 net of HST recoveries

Solicitation Issued: November 3, 2022            Solicitation Closed: December 5, 2022

Number of Addenda Issued: Five (5)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price         

* Bid Price does not include contingency and optional pricing.

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotations, Ariba Document Number 3714174258

Description:

For the non-exclusive supply of all labour, materials, equipment and parts necessary to provide warranty and non-warranty services including scheduled maintenance, service, repair and parts for Holder, Karcher, Mathieu and Madvac equipment owned and operated by the City of Toronto’s Fleet Services Division, for a period of one (1) year from February 1, 2023 to January 31, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods.

Should the option(s) be exercised, then the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Toromont Material Handling (Lots 1 and 3)

Contract Award Value:

$1,302,696 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$1,472,047 including HST and all applicable charges

$1,325,624 net of HST recoveries

Contract is expected to start on February 1, 2023 and end on January 31, 2024.

Option Year 1 - From February 1, 2024 to January 31, 2025

$1,341,777 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$1,516,208 including all applicable taxes and charges

$1,365,392 net of HST recoveries

Option Year 2 – From February 1, 2025 to January 31, 2026

$1,382,030 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$1,561,694 including all applicable taxes and charges

$1,406,354 net of HST recoveries

Option Year 3 – From February 1, 2026 to January 31, 2027

$1,423,491 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$1,608,545 including all applicable taxes and charges

$1,448,545 net of HST recoveries

Option Year 4 – From February 1, 2027 to January 31, 2028

$1,466,196 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$1,656,802 including all applicable taxes and charges

$1,492,001 net of HST recoveries

The above cost calculations include 3 percent Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period.

The total potential contact award to Toromont Material Handling identified in this report including all option years is $6,916,191 net of all applicable taxes and charges, and $7,815,296 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $7,037,916 net of HST recoveries.

Recommended Supplier:

Cubex Limited (Lot 2)

Contract Award Value:

$194,980 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$220,328 including HST and all applicable charges

$198,412 net of HST recoveries

Contract is expected to start on February 1, 2023 and end on January 31, 2024.

Option Year 1 - From February 1, 2024 to January 31, 2025

$200,830 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$226,937 including all applicable taxes and charges

$204,364 net of HST recoveries

Option Year 2 – From February 1, 2025 to January 31, 2026

$206,854 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$233,746 including all applicable taxes and charges

$210,495 net of HST recoveries

Option Year 3 – From February 1, 2026 to January 31, 2027

$213,060 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$240,758 including all applicable taxes and charges

$216,810 net of HST recoveries

Option Year 4 – From February 1, 2027 to January 31, 2028

$219,452 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$247,981 including all applicable taxes and charges

$223,314 net of HST recoveries

The above cost calculations include 3 percent Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period.

The total potential contact award to Cubex Limited identified in this report including all option years is $1,035,176 net of all applicable taxes and charges, and $1,169,749 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,053,395 net of HST recoveries.

The total potential combined contract awards for both suppliers identified in this report including all optional years is $7,951,368 net of all applicable taxes and charges, and $8,985,046 including all applicable taxes and charges. The total potential cost to the City for both suppliers, including all option years, is $8,091,312 net of HST recoveries.

Solicitation Issued:  November 08, 2022        Solicitation Closed:  December 23, 2022

Number of Addenda Issued: Five (5)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price.

*The Bid Price does not include miscellaneous cost.

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Proposals, Ariba Document Number 3717319201, Contract Number RFP-22ECS-TI-101MR

Description:

For Electrical Design and Inspection for 2023 and 2024 Major Roads, Local Roads and Streetcar Way and Special Projects Capital Work Program

Recommended Supplier:

GHD Limited

Contract Award Value:

$2,301,982 net of all applicable taxes and charges

$2,601,240 including HST and all applicable charges

$2,342,497 net of HST recoveries

The Contract is expected to start on date of award and end on December 31, 2026

Solicitation Issued: October 28, 2022             Solicitation Closed: November 25, 2022

Number of Addenda Issued: Two (2)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received

*Pursuant to the Request for Proposal document the contract award value includes contingency.

Range of Scores:  

82.13 - 73.27

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3715366917, Contract Number 23TW-CTS-10CWD

Description:

Full Length Trenchless Rehabilitation of Existing Gravity Sewers and Related Works at various locations in the City of Toronto.

Recommended Supplier:

Capital Sewer Services Inc.

Contract Award Value:

$3,261,372 net of all applicable taxes and charges

$3,685,351 including HST and all applicable charges

$3,318,773 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Solicitation Issued:  November 7, 2022          Solicitation Closed: December 2, 2022

Number of Addenda Issued: One (1)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received including bid price         

* Pursuant to the Request for Tender document the contract award price includes contingency

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3730929052

Description:

Section 37 Interior Fit-out of the Indigenous Centre for Innovation of Entrepreneurship located at 200 Dundas Street East for Economic Development and Culture.

Recommended Supplier:

Century Group Constructors Inc. operating as CGI Constructors Inc.

Contract Award Value:

$8,313,529 net of all applicable taxes and charges

$9,394,288 including HST and all applicable charges

$8,459,847 net of HST recoveries

Contract is expected to start on date of award and end on August 31, 2024.

Solicitation Issued: November 3, 2022          Solicitation Closed: December 8, 2022

Number of Addenda Issued: Five (5)

Number of Bids: Ten (10)

Table 2: Summary of Bids Received including bid price         

* Pursuant to the tender document, the contract award value includes contingency.

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3741407533

Description:

Toronto Accessibility Upgrade Program Tender Group Number #17 at 11 various buildings:

1.       2398 Yonge Street – Yonge Eglinton Health Centre

2.       3135 Yonge Street – Fire Hall # 131

3.       325 Chaplin Crescent – Fire Hall # 135

4.       476 Lawrence Avenue West – Fire Hall # 132

5.       555 Oakwood Avenue – Fire Hall # 341

6.       44 Beechwood Drive – Police Dog Services Building

7.       59 Curlew Drive – Fire Hall # 233

8.       740 Markham Road – Fire Hall # 231

9.       1550 Midland Avenue – Fire Hall # 232

10.    1600 Birchmount Road – Fire Hall # 245

11.    2900 Lawrence Avenue – Emergency Medical Service Station # 28

Recommended Supplier:

Struct-Con Construction Ltd.

Contract Award Value:

$5,589,306 net of all applicable taxes and charges

$6,315,916 including HST and all applicable charges

$5,687,678 net of HST recoveries

Contract is expected to start on date of award and end on November 2, 2023.

Solicitation Issued:  November 16, 2022       Solicitation Closed: December 16, 2022

Number of Addenda Issued: Three (3)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received

* Pursuant to the Request for Tender document the contract award value includes contingency and cash allowance.

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3752824967, Contract 22-PFR-192

Description:

For the supply and delivery of all labour, materials, equipment, and supervision required to complete liner replacement at Donald D. Summerville Outdoor Pool at 1867 Lake Shore Boulevard East, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto.

Recommended Supplier:

373044 ONT LTD operating as Trans Canada Construction

Contract Award Value:

$ 1,549,486 net of all applicable taxes and charges

$ 1,750,919 including HST and all applicable charges

$ 1,576,757 net of HST recoveries

Contract is expected to start following the date of award and end by Dec 31, 2023.

Solicitation Issued:  November 23, 2022        Solicitation Closed: December 20, 2022

Number of Addenda Issued: Two (2)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including contingency and HST

*Pursuant to the Request for Tender document the contract award value includes contingency

**Bid did not meet minimum mandatory requirements and was deemed non-compliant.

The Bid Award Panel adopted the following:

1. The Bid Award Panel rescind its January 18, 2023, Item BA10.4 decision to award Request for Tender Ariba Document Number 3647789334 Orin Contractors Corp.

Solicitation Issued:  September 7, 2022         Solicitation Closed:  October 11, 2022

Number of Addenda Issued: Six (6)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price