Agenda

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Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes - July 19 2017

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Request for Proposal No. 9112-17-7018

Description:

For the provision of Over the Telephone Interpretation Services as required by various City divisions for the period of three (3) years (September 1, 2017 to August 31, 2020), with the option to renew for two (2) additional one-year periods.

Should the options to renew be exercised, then the Director of 311 Toronto or designate, will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions, with the exception of any price adjustment.

Recommended Proponent:

911 Interpreters Inc.

Contract Award Value:

$789,449 net of all applicable taxes and charges

$892,078 including HST and all applicable charges

$803,343 net of HST recoveries

Contract is expected to start on September 1, 2017 and end on August 31, 2020, with the option to renew for two (2) additional one-year periods.

Option Year 1 - September 1, 2020 to August 31, 2021

$267,654 net of all applicable taxes and charges

$302,449 including all applicable taxes and charges

$272,364 net of HST recoveries

Option Year 2 - September 1, 2021 to August 31, 2022

$269,993 net of all applicable taxes and charges

$305,092 including all applicable taxes and charges

$274,744 net of HST recoveries

The total potential contract award including all optional years is $1,327,095 net of all applicable taxes and charges, and $1,499,617 including all applicable taxes and charges. The total potential cost to the City, including all option years, net of HST recoveries, is $1,350,451.

Call Issued:  May 12, 2017

Call Closed:  June 2, 2017

Number of Addenda Issued: One (1)

Number of Proposals:  Seven (7)

Table 2: Summary of Proposals Received for Request for Proposal No. 9112-17-7018

** Proponent was found non-compliant for mandatory requirements.

Range of Scores:  91.8 - 108.9, out of the total available score of 120.

The total potential contract award including all optional years is $1,327,095 net of all applicable taxes and charges, and $1,499,617 including all applicable taxes and charges. Therefore, the total potential cost to the City, including all option years, net of HST recoveries, is $1,350,451.

Funding is available in the 2017 Approved Operating Budget of various City Divisions (detailed below). The balance of the funds for the following years will be included in the appropriate 2018-2020 Operating Budget submissions of these Divisions for the remainder of the contract from January 1, 2018 to August 31, 2020.

Should the City choose to exercise its option to renew for an additional two (2) separate one year periods, then appropriate additional funding, if needed, will be requested in the 2020-2022 Operating Budget submissions.

Table 1: Financial Impact Summary of Recommended Contract. All values are net of HST Recoveries. G/L Account 4086 except where stated otherwise below:

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Request for Proposal No. 9117-17-7001

Description:

Coordinated Professional Engineering Services for Toronto Water and Transportation Services Program Management Assignments

Recommended Proponents:

1. GHD Limited

2. The Municipal Infrastructure Group Limited

3. R. V. Anderson Associates Limited

4. WSP Canada Inc.

Contract Award Value:

1.  GHD Limited

$ 13,595,915 net of all applicable taxes and charges

$ 15,363,384 including HST and all applicable charges

$ 13,835,202 net of HST recoveries 

2.  The Municipal Infrastructure Group Ltd.

$ 14,206,200 net of all applicable taxes and charges

$ 16,053,006 including HST and all applicable charges

$ 14,456,230 net of HST recoveries

3.  R.V. Anderson Associates Limited

$ 15,336,190 net of all applicable taxes and charges

$ 17,329,895 including HST and all applicable charges

$ 15,606,106 net of HST recoveries

4.  WSP Canada Inc.

$ 15,370,527 net of all applicable taxes and charges

$ 17,368,696 including HST and all applicable charges

$ 15,641,047 net of HST recoveries

Contract is expected to start on the date of award and end on December 31, 2022.

The total contract award identified in this report for all firms is $66,114,980 including all applicable taxes and charges and $58,508,832 net of all applicable taxes and charges. The total cost to the City is $59,538,585 net of HST recoveries.

Call Issued:  March 2, 2017

Call Closed:  April 13, 2017

Number of Addenda Issued: Two (2)

Number of Bids:  Seven (7)

Table 2: Summary of Bids Received for Request for Proposal No. 9117-17-7001

* Proponent did not meet the minimum technical threshold

** Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Range of Scores:  

80-88

The total contract award identified in this report for all firms is $66,114,980 including all applicable taxes and charges. The total cost to the City is $59,538,585 net of HST recoveries.

The engineering estimate for this project is $50,000,000 net of all applicable taxes and charges.

Funding is available the 2017 Approved Capital Budget and 2018-2026 Capital Plan for Toronto Water and the 2017 Approved Capital Budget and 2018-2026 Capital Plan for Transportation Services. Funding details are provided in Table 1.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Request for Proposal No. 9117-17-7047

Description:

Professional Services for Sewer Rehabilitation Program Management.

This contract has two (2) additional term optional periods. Should the optional term be exercised, then the General Manager of Toronto Water or designate, will request the Director of Purchasing and Materials Management to process the renewal under the same terms and conditions.

Recommended Bidder or Proponent:

Aecom Canada Ltd.

Contract Award Value:

$4,759,735 net of all applicable taxes and charges

$5,378,500 including HST and all applicable charges

$4,843,506 net of HST recoveries

Option Period 1: Jan 1, 2018 to Dec 31, 2021

$4,900,726 net of all applicable taxes and charges

$5,537,821 including HST and all applicable charges

$4,986,979 net of HST recoveries

Option Period 2: Jan 1, 2019 to Dec 31, 2022

$5,065,948 net of all applicable taxes and charges

$5,724,521 including HST and all applicable charges

$5,155,109 net of HST recoveries

The total potential contract award including the option period is $14,726,409 net of all applicable taxes and charges, and $16,640,842 including all applicable taxes and charges. The potential cost to the City is $14,985,594 net of HST recoveries.

Note: The above cost calculations for the Optional Term Periods reflect an estimated 3 percent increase to include the annual Consumer Price Index.

Contract is expected to start on date of award and end in December 2020.

Call Issued:  February 27, 2017

Call Closed:  March 10, 2017

Number of Addenda Issued: Two (2)

Number of Bids:  Four (4)

Table 2: Summary of Proposals Received for Request for Proposal Number 9117-17-7047

* Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

** Proponent did not meet minimum Technical threshold.

*** Proponent was found non-compliant with mandatory requirements.

The total contract award identified in this report including all optional terms is $16,640,842 including all applicable taxes and charges. The cost to the City is $14,985,594 net of HST recoveries. Funding is included in the 2017 Approved Capital Budget and 2018-2026 Approved Capital Plan for Toronto Water.

Should the City chose to exercise its option to renew the contract for an additional two (2) separate term periods, then the appropriate additional funding, if needed, will be requested through Toronto Water's annual 10-year Capital Budget and Plan Submissions, under the same project.

The cash flow funding requirement for this are summarized in the following table:

Table 1: Financial Impact Summary of Recommended Contract including two (2) option terms

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Request for Proposal No. 9119-17-7205

Description:

Professional engineering services required for investigation, design, engineering, preparation of drawings and specifications, construction review, contract administration and contract closeout for Electrical System Resiliency Project at City Hall, 100 Queen Street West, Toronto.

Recommended Proponent:

Mott McDonald Canada Ltd

Contract Award Value:

$748,140 net of all applicable taxes and charges

$845,398 including HST and all applicable charges

$761,307 net of HST recoveries

The contract is expected to start on the date of award and end on December 31, 2019.

The total potential contract award is $748,140 net of all applicable taxes and charges, $845,398 including all applicable taxes and charges. The total potential cost to the City is $761,307 net of HST recoveries.

Call Issued:  May 30, 2017

Call Closed:  June 21, 2017

Number of Addenda Issued: One (1)

Number of Proposals:  Four (4)

Table 2: Summary of Proposals Received for Request for Proposal No. 9119-17-7205

Range of Scores: 82 to 89.

The contract award identified in this report is $845,398 including all applicable taxes and charges. The total cost to the City is $761,307 net of HST recoveries.

Funding in the amount of $761,307 net of HST recoveries is available in the 2017 Approved Capital Budget and 2018-2026 Approved Capital Plan for Facilities, Real Estate, Environment and Energy Division.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

1. The Bid Award Panel rescind its May 24, 2017 decision to award Request for Proposal No. 9138-17-7016.

2. The Bid Award Panel grant authority to award Request for Proposal No. 9138-17-7016, for Bailiff Services for the collection of outstanding Property Taxes, in accordance with the revised contract details set out in the report below.

Call Number:

Request for Proposal No. 9138-17-7016

Description:

Provision of contracted professional Bailiff Collection Service's necessary for the collection of outstanding Property Tax, for a one (1) year period from the date of award, with the option to renew for four (4) additional separate one-year periods at the sole discretion of the City.

Recommended Proponents:

S.Wilson & Co. Bailiffs Ltd

Sterling Bailiffs Inc.

A.O Shingler & Co. Ltd

Contract Award Value:

S.Wilson & Co. Bailiffs Ltd

From May 1, 2017 to April 30, 2018

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 1:

From- May 1, 2018 to April 30, 2019

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries 

Option Year 2:

From- May 1, 2019 to April 30, 2020

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 3:

From May 1, 2020 to April 30, 2021

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 4:

From May 1, 2021 to April 30, 2022

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

The total potential contract award to S.Wilson & Co. Bailiffs Ltd, including the option years is $3,391,995 net of HST recoveries. The total potential award, including the option year is $3,766,660 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges.

Sterling Bailiffs Inc.

From the date of award to April 30, 2018

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 1:

From May 1, 2018 to April 30, 2019

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 2:

From May 1, 2019 to April 30, 2020

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 3:

From May 1, 2020 to April 30, 2021

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 4:

From May 1, 2021 to April 30, 2022

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

The total potential contract award to Sterling Bailiffs Inc., including the option years is $3,391,995 net of HST recoveries. The total potential award, including the option year is $3,766,660 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges.

 A.O Shingler & Co. Ltd.

From the date of award to April 30th 2018

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 1:

From May 1, 2018 to April 30, 2019

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 2:

From May 1, 2019 to April 30, 2020

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 3:

From May 1, 2020 to April 30, 2021

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

Option Year 4:

From May 1, 2021 to April 30, 2022

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

$678,399 net of HST recoveries

The total potential contract award to A.O Shingler & Co. Ltd, including the option years is $3,391,995 net of HST recoveries. The total potential award, including the option year is $3,766,660 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges.

Call Issued:  February 1, 2017

Call Closed:  February 16, 2017

Number of Addenda Issued: One (1)

Number of Proposals: Three (3)

Table 1: Summary of Proposals Received for 9138-17-7106

All three (3) Proposals met the 75 percent technical threshold scores.

The total potential contract award including the option years identified in this report is $11,299,980 including all applicable taxes and charges and $9,999,990 net of all applicable taxes and charges. There is no net cost to the City.

There are no direct financial implications to the City from the adoption of the recommendations in this report. Under the terms of the Request for Proposal, bailiff fees are payable directly to the bailiff by the property taxpayer, and the fees charged are based on a fixed percentage (4 percent) of the amounts collected by the bailiff. The taxpayer is responsible for making payment for the bailiff fees and it is the responsibility of the bailiffs to collect their fees directly from the taxpayer.

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Request for Quotation No. 3412-17-0205

Description: For the non-exclusive supply of desktops, notebooks, tablet PCs and related Products and Services for the City of Toronto, for a period of three (3) years from the date of Award, with the option to renew the Contract for up to a one (1) year period. This is a City-wide blanket Contract to enable purchases on an as required basis for the Information and Technology Capital desktop hardware replacement program and all City Divisions for net new Adhoc orders, as approved in the Divisions' respective Capital and Operating Budgets.

Recommended Bidder:

Compugen Inc.

Contract Award Value:

$17,832,725 net of all applicable taxes and charges

$20,150,979 including all applicable taxes and charges  

$18,146,581 net of HST recoveries

Contract is expected to start on the date of award and end on July 31, 2020.

Option Year 1 - From August 1, 2020 to July 31, 2021

If the renewal is exercised, the total amount of the initial contract plus renewal will not exceed the contract award value.

The total potential contract award including all option years is $18,146,581 net of HST Recoveries, $20,150,979 including all applicable taxes and charges and $17,832,725 net of all applicable taxes and charges.

Call Issued: May 9, 2017 

Call Closed: June 6, 2017

Number of Addenda Issued: Three (3)

Number of Bids:  Two (2)

Table 1: Summary of Bids Received for Request for Quotation 3412-17-0205 including bid price

* Bidder was found non-compliant with mandatory requirements.

The total potential contract award including all option years is $18,146,581 net of HST recoveries.  The total potential cost to the City is $20,150,979 including all applicable taxes and charges.

Funding in the amount of $14,738,946 net of HST recoveries is included in the Approved Information and Technology 2017 Capital Budget and the 2018-2026 Capital Plan.  Adhoc net new orders will be funded by the approved Divisional Operating or Capital Accounts on an as required basis, as summarized in Table 1.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender No. 44-2017; Contract No. 17TW-OS-10CWD

Description:

The Full Length Trenchless Rehabilitation of Existing Gravity Sewers - Various Locations within Toronto (Citywide).

Recommended Bidder or Proponent:

Capital Sewer Services Inc.

Contract Award Value:

$6,777,411 net of all applicable taxes and charges

$7,658,474 including HST and all applicable charges

$6,896,693 net of HST recoveries

Contract is expected to start on date of award and end in December 2019.

Call Issued:  March 23, 2017

Call Closed:  April 19, 2017

Number of Addenda Issued: Two (2)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received for Tender Number 44-2017 including bid price

* Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

** Bidder was found non-compliant with mandatory requirements.

The total contract award identified in this report is $7,658,474 including all applicable taxes and charges. The cost to the City is $6,896,693 net of HST recoveries. Funding is included in the 2017 Approved Capital Budget and 2018-2026 Approved Capital Plan for Toronto Water.

The engineering estimate for this project is $6,278,604.00 net of all taxes and charges.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender Call No. 86-2017

Description:

Contract No. 17ECS-MI-02WA -Construction Services for the Rosehill Pumping Station Rehabilitation and Standby Power Installation. The construction services includes supply of all materials, equipment and labour.

Recommended Proponent:

Bennett Mechanical Installations (2001) Ltd.

Contract Award Value:

$13,797,700 net of all applicable taxes and charges

$15,591,401 including all applicable taxes and charges

$14,040,540 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2021.

Call Issued:  April 27, 2017

Call Closed:  June 28, 2017

Number of Addenda Issued: Six (6)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received for Tender Call No. 86-2017, Contract 17ECS-MI-02WA

The total contract award identified in this report is $15,591,401 including provisional items, contingency allowances and all applicable taxes. The cost to the City is $14,040,540 net of HST recoveries.

The engineering estimate for this project is $16,920,000 net of all taxes and charges.

Funding is included in the 2017 Approved Capital Budget and 2018-2026 Approved Capital Plan for Toronto Water.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender No. 115-2017

Description:

Weston Road:  Storm Sewer Construction and Water Services Upgrade where required from Clouston Avenue to Lippincott Street and from Sykes Avenue to Wright Avenue.  Pavement Resurfacing, curb and sidewalk replacement where required from Birdstone Crescent (south) to 140 metres north of Northland Avenue and from Jane Street to Lawrence Avenue West.  Clayson Road:  Pavement Resurfacing, curb and sidewalk replacement where required from Bartor Road (south) to Huxley Road. Sidewalk Construction from Bartor Road (south) to Bartor Road (north).

(17ECS-TI-02MR)

Recommended Bidder or Proponent:

Pave-Al Limited

Contract Award Value:

$3,892,943 net of all applicable taxes and charges

$4,399,025 including HST and all applicable charges

$3,961,458 net of HST recoveries

Contract is expected to start on date of award and the project is expected to be completed by the end of December 2017.

Call Issued:  May 12, 2017

Call Closed:  May 29, 2017

Number of Addenda Issued: Two (2)

Number of Bids:  Eight (8)

Table 2: Summary of Bids Received for Tender Call No. 115-2017 including bid price

* Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

The contract award identified in this report is $4,399,025 including all applicable taxes and charges.  The cost to the City is $3,961,458 net of HST recoveries.

Funding in the amount of $3,961,458 is included in the 2017 Approved Capital Budget and 2018-2026 Approved Capital Plan for Transportation Services, and in the 2017 Approved Capital Budget and 2018-2026 Approved Capital Plan for Toronto Water. Funding details are summarized as follows:

The engineering estimate for this project is $5,187,275 net of all taxes and charges.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender Call No. 134-2017

Description:

Contract 17SC-109TU for Permanent Repairs to Utility Cuts -Builders Files Scarborough District, Wards 35, 36, 37, 38, 39, 40, 41, 42, 43 and 44. 

Recommended Bidder or Proponent:

Maple-Crete Inc.

Contract Award Value:

$736,889 net of all applicable taxes and charges

$832,685 including HST and all applicable charges

$749,859 net of HST recoveries

Contract is expected to start on August 1, 2017 and end on December 31, 2017.

Call Issued:  April 7, 2017

Call Closed:  May 2, 2017

Number of Addenda Issued: One (1)

Number of Bids:  Seven (7)

Table 2: Summary of Bids Received for Tender Call No. 134-2017 including bid price 

* Bidder was found non-compliant with mandatory requirements.

The total contract award identified in this report is $832,685 including all applicable taxes and charges. The cost to the City is $749,859 net of HST recoveries.

The engineering estimate for this project is $798,972 net of all taxes and charges.

Funding is included in the 2017 Approved Capital Budget and Operating Budgets for Transportation Services.

Funding details are provided below:

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender Call No. 139-2017

Description:

Storm Sewer Replacement via Horizontal Directional Drilling for the Bermondsey Solid Waste Facility along with Watermain Replacement on entire length of: Meadowcliffe Drive, Perivale Crescent, Pine Ridge Drive, and Rossander Court.  Additional Watermain Replacement on Susan Street from Lawrence Avenue East to Samson Crescent and Torrance Road from Eglinton Avenue East to Trudelle Street and Roadway Resurfacing along Entire Length of Dean Park Road, Toronto.

Contract No. 17ECS-LU-13SU.

Recommended Bidder:

2489960 Ontario Inc.

Contract Award Value:

$9,784,601 net of all applicable taxes and charges

$11,056,599 including HST and all applicable charges

$9,956,810 net of HST recoveries

Contract is expected to start following date of award and end on July, 2018.

Call Issued:  April 5, 2017

Call Closed:  April 28, 2017

Number of Addenda Issued: Two (2)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received for Tender Call No. 139-2017 including bid price

* Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

The total contract award identified in this report is $11,056,599 including all applicable taxes and charges. The cost to the City is $9,956,810 net of HST recoveries.

Funding in the amount of $9,956,810 net of HST recoveries is included in the 2017 Approved Capital Budget and 2018-2026 Approved Capital Plan for Toronto Water and Transportation Services and sufficient funds will be requested in the 2018 Operating Budget Submission for Transportation Services as summarized in Table 1.

Table 1: Financial Impact Summary for Recommended Contract

The engineering estimate for this project is $11,803,307 net of all taxes and charges.

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender No. 140-2017

Description:

Millwood Road and Laird Drive Transportation Safety Local Improvements, St. Clair Avenue East Major Road Resurfacing.

Recommended Bidder or Proponent:

Sanscon Construction Ltd.

Contract Award Value:

$2,266,945 net of all applicable taxes and charges

$2,561,648 including HST and all applicable charges

$2,306,843 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2017.

Call Issued:  May 3, 2017

Call Closed:  May 26, 2017

Number of Addenda Issued: Four (4)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received for 140-2017 Tender Number, including bid price 

* Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

The total contract award identified in this report is $2,561,648 including all applicable taxes and charges. The cost to the City is $2,306,843 net of HST recoveries.

Funding is available in the 2017 Approved Capital and 2018-2026 Approved Capital Plan for Transportation Services and the 2017 Approved Operating Budget for Transportation Services.  Funding details follow in Table 1.

The engineering estimate for this project is $2,635,191 net of all applicable taxes and charges.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender Call No. 145-2017

Description:

Contract No. 17ECS-TI-16SP for TTC Track Allowance and Sidewalk Reconstruction at Queen Street West and McCaul Street

Recommended Bidder or Proponent:

Sanscon Construction Ltd.

Contract Award Value:

$627,205 net of all applicable taxes and charges

$708,742 including HST and all applicable charges

$638,244 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2017.

Call Issued: April 10, 2017 

Call Closed: May 1, 2017

Number of Addenda Issued: Two (2)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received for 145-2017 including bid price

*Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.  

The total contract award identified in this report is $708,742 including all applicable taxes and charges. The cost to the City is $638,244 net of HST recoveries. 

Funding is included in the 2017 Approved Capital Budget for Transportation Services in the following accounts as summarized in Table 1.

The engineering estimate for this project is $728,907 net of all taxes and charges.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender Call No. 150-2017

Description:

The supply of all materials, equipment, labour and supervision required to complete the bridge and pathway rehabilitation at Rowntree Mills Park including but not limited to a new vehicular bridge, and asphalt walkway system, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto.

Recommended Bidder:

Mopal Construction Ltd.

Contract Award Value:

$ 736,000 net of all applicable taxes and charges

$ 831,680 including HST and all applicable charges

$ 748,954 net of HST recoveries

Contract is expected to start on August 1, 2017 and end on December 31, 2017.

Call Issued:  May 31th, 2017     

Call Closed:  June 21st, 2017

Number of Addenda Issued: Zero (0)

Number of Bids:  Six (6)

Table 2: Summary of Bids Received for Tender Call No. 150-2017 including bid price

*Tender price was corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

The total contract award identified in this report is $831,680 including all applicable taxes and charges. The cost to the City is $ 748,954 net of HST recoveries.

Funding for this contract is included in the 2017 Approved Capital Budget for Parks, Forestry and Recreation.  Table 1 summarizes the Capital Budget cash flow requirements. 

The engineering estimate for this project is $830,000 net of all taxes and charges.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender Call No. 154-2017

Description:

Ellesmere Road - Road Resurfacing from Military Trail/Orton Park Road to Morningside Avenue; Neilson Road - Road Resurfacing from Ellesmere Road to 170 metres South of Ellesmere Road. (Contract No. 17ECS-TI-04MR).

Recommended Bidder:

Furfari Paving Co. Ltd.

Contract Award Value:

$2,431,066 net of all applicable taxes and charges

$2,747,105 including HST and all applicable charges

$2,473,853 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2017.

Call Issued:  April 20, 2017

Call Closed:  May 9, 2017

Number of Addenda Issued: Two (2)

Number of Bids:  Five (5)

Table 2: Summary of Bids Received for Tender Number 154-2017, including bid price

* Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

The total contract award identified in this report is $2,747,105 including all applicable taxes and charges. The cost to the City is $2,473,853 net of HST recoveries.

Funding is included in the 2017 Approved Capital Budget and 2018-2026 Capital Plan for Transportation Services and the 2017 Approved Operating Budget for Transportation Services. Funding details follow in Table 1.

The engineering estimate for this project is $2,933,419 net of all applicable taxes and charges.

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender Call No. 155-2017

Description:

Custom Application and Re-application of Screed Applied Field Reacted Polymeric (Cold Plastic) Transverse, Centre/Lane Line, Arrows, Bike Symbols, Diamonds and Zebra Bars; and Pre-Cut Thermoplastic Bike Lane Symbols/Diamonds, Sharrows, Chevron, Speed Hump Triangles and Solid Green Area Preformed Thermoplastic within the City of Toronto.

Recommended Bidder or Proponent:

Upper Canada Road Services Inc.

Contract Award Value:

$844,767 net of all applicable taxes and charges

$954,586 including HST and all applicable charges

$859,635 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2017.

Call Issued:  May 5, 2017

Call Closed:  May 23, 2017

Number of Addenda Issued: None (0)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received for Tender Number 155-2017 including bid price 

The total contract award identified in this report is $954,586 including all applicable taxes and charges. The cost to the City is $859,635 net of HST recoveries.

The engineering estimate for this project is $882,066 net of all taxes and charges.

Funding is included in the 2017 Approved Capital Budget for Transportation Services as summarized in Table 1 below:

Table 1: Financial Impact Summary of Recommended Contract

The Director, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract:

Call Number:

Tender Call No. 170-2017, Contract No. 17NY-111TR

Description:

Contract No. 17NY-111TR - Interim Repairs and Road Maintenance, North York District, City of Toronto.

Recommended Bidder or Proponent:

Furfari Paving Co. Ltd.

Contract Award Value:

$937,265 net of all applicable taxes and charges  

$1,059,110 including HST and all applicable charges

$953,761 net of HST recoveries

Contract is expected to start on date of award and end on Oct 31, 2017.

Call Issued: May 9, 2017 

Call Closed: May 29, 2017

Number of Addenda Issued: Two (2)

Number of Bids:  Six (6)

Table 2: Summary of Bids Received for Tender Call No. 170-2017 including bid price

The total contract award identified in this report is $1,059,110 including all applicable taxes and charges. The cost to the City is $953,761 net of HST recoveries.

The engineering estimate for this project is $1,773,169 net of all taxes and charges.

Funding is included in the 2017 Approved Capital Budget and Operating Budget for Transportation Services.

Table 1: Financial Impact Summary of Recommended Contract