Item - 2025.BA127.5

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4844702714

Description:

For the supply and delivery of Six (6) Latest Model Diesel Powered Silenced Trailer Mounted Air Compressors with a Capacity of 185 CFM for Fleet Services, with option to purchase additional Three (3) units in 2026-2027, Three (3) units in 2027-2028, Three (3) units in 2028-2029, and Three (3) units in 2029-2030, pending budget availability.

The award is for an initial contract term of one (1) year from the date of award, with the City's option to extend the contract for Four (4) additional separate One (1) year period, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Ivys Adsorption Inc.

Contract Award Value (2025):

$207,900 net of all applicable taxes and charges

$234,927 including HST and all applicable charges  

$211,559 net of HST recoveries

Contract is expected to start on date of award and end on March 31, 2026.

Option Year 1 – Contract Award Value (April 1, 2026 – March 31, 2027)

$103,554 net of all applicable taxes and charges

$117,016 including HST and all applicable charges.

$105,377 net of HST recoveries

Option Year 2 – Contract Award Value (April 1, 2027 – March 31, 2028)

$106,660 net of all applicable taxes and charges

$120,526 including HST and all applicable charges.

$108,537 net of HST recoveries

Option Year 3 – Contract Award Value (April 1, 2028 – March 31, 2029)

$109,860 net of all applicable taxes and charges

$124,142 including HST and all applicable charges.

$111,794 net of HST recoveries

Option Year 4 – Contract Award Value (April 1, 2029 – March 31, 2030)

$113,156 net of all applicable taxes and charges

$127,866 including HST and all applicable charges.

$115,148 net of HST recoveries

Total Potential Contract Award Value including Optional Purchases (2024-2029):

$641,130 net of all applicable taxes and charges

$724,477 including HST and all applicable charges.

$652,416 net of HST recoveries

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: December 9, 2024           Solicitation Closed: January 16, 2025

Number of Addenda Issued: Three (3)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price:

* Bid Price does not include Optional Pricing