Item - 2025.BA127.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4828215836

Description:

For the non-exclusive supply of all labour, equipment and materials necessary to provide cleaning, disinfection, de-chlorination, disposal, flushing, and all related cleaning and disinfection services for reservoirs, elevated tanks, watermains, valves, pumps, and appurtenances for Toronto Water. The term of the Contract is to be for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Tarpon Contracting, a division of 1960211 Ontario Inc.

Contract Award Value:

$320,500 net of all applicable taxes and charges

$362,165 including all applicable taxes and charges

$326,141 net of HST recoveries

Contract is expected to start on date of award and end on April 15, 2026.

Option Year 1 (April 16, 2026 to April 15, 2027)

$330,115 net of all applicable taxes and charges

$373,030 including all applicable taxes and charges

$335,925 net of HST recoveries

Option Year 2 (April 16, 2027 to April 15, 2028)

$340,018 net of all applicable taxes and charges

$384,221 including all applicable taxes and charges

$346,003 net of HST recoveries

Option Year 3 (April 16, 2028 to April 15, 2029)

$350,219 net of all applicable taxes and charges

$395,747 - including all applicable taxes and charges

$356,383 net of HST recoveries

Option Year 4 (April 16, 2029 to April 15, 2030)

$360,726 net of all applicable taxes and charges

$407,620 including all applicable taxes and charges

$367,074 net of HST recoveries

The total potential contract award identified in this report, including the optional periods is $1,701,578 net of all applicable taxes and charges, and $1,922,783 including all applicable taxes and charges. The total potential cost to the City including all option periods is $1,731,526 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: February 7, 2025             Solicitation Closed: March 11, 2025

Number of Addenda Issued: None

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price